People Operations & HR Administration

• Manage end-to-end employee lifecycle processes, including onboarding, offboarding, employee records management, employment contracts, and HR documentation.
• Act as the primary HR contact for Hong Kong employees and managers on HR-related matters.
• Maintain accurate employee records and HR systems.
• Ensure HR practices comply with Hong Kong employment laws and company policies.
• Support employee relations matters and coordinate with regional HR leadership when necessary.
• Assist with employee engagement initiatives, culture-building activities, and workplace programs.

Payroll, Benefits & Compliance

• Manage monthly payroll administration and coordinate with external payroll vendors to ensure accurate and timely salary payments.
• Administer MPF contributions, employee benefits, insurance programs, leave management, and related HR operations.
• Maintain payroll records and employee data in compliance with Hong Kong regulatory requirements.
• Support annual tax filing processes, employer tax returns, and employee tax documentation.
• Ensure compliance with Hong Kong Employment Ordinance and other relevant employment regulations.
• Partner with Finance and external service providers on payroll, benefits, and employee-related matters.

Immigration & Work Visa Administration

• Manage employment visa and immigration processes for Hong Kong-based employees.
• Coordinate work visa applications, renewals, extensions, transfers, and cancellations.
• Liaise with employees, hiring managers, immigration consultants, and government authorities throughout the visa process.
• Monitor visa validity and ensure ongoing compliance with immigration requirements.
• Support relocation and onboarding activities for international hires moving to Hong Kong.
• Maintain accurate immigration records and documentation.

Recruitment & Talent Acquisition Support

• Support recruitment activities for Hong Kong-based positions.
• Coordinate interviews, candidate communications, offer documentation, and onboarding activities.
• Assist recruiters and hiring managers with sourcing and recruitment administration when needed.
• Support regional recruitment projects and hiring initiatives across the organization.
• Ensure a positive and professional candidate experience throughout the hiring process.

Office Administration & Workplace Management

• Oversee daily office operations and ensure a professional, efficient, and well-functioning workplace.
• Manage office facilities, supplies, equipment, vendors, service providers, and workplace maintenance.
• Coordinate office access, seating arrangements, visitor management, courier services, and office logistics.
• Liaise with landlords, property management companies, and external vendors.
• Support office budgeting, invoice processing, procurement, and expense tracking.
• Organize employee events, team gatherings, and workplace engagement activities.

HR Projects & Regional Support

• Partner with regional HR, Talent Acquisition, Finance, Legal, and business teams on cross-functional initiatives.
• Support implementation of HR policies, procedures, and operational improvements.
• Assist with HR reporting, workforce data management, audits, and compliance activities.
• Contribute to regional HR projects, employee engagement programs, performance management processes, and organizational initiatives.
• Take ownership of additional HR and operational responsibilities as the Hong Kong office continues to grow.