Job Details

The RACE Grants Administrator II manages post-award research administration for assigned departments, providing high-level support to Principal Investigators and departmental staff. The position ensures accurate and timely financial and compliance information to facilitate informed decision-making and effective grant management. The Grants Administrator II develops expertise in increasingly complex research portfolios, including grants with multiple sponsors, subawards, and diverse reporting requirements, while maintaining strong relationships with faculty and the Office of Research Administration. The role offers career growth through exposure to advanced research administration processes and professional development opportunities.

Job Description

Summary
The RACE Grants Administrator II manages post-award research administration for assigned departments, providing high-level support to Principal Investigators and departmental staff. The position ensures accurate and timely financial and compliance information to facilitate informed decision-making and effective grant management. The Grants Administrator II develops expertise in increasingly complex research portfolios, including grants with multiple sponsors, subawards, and diverse reporting requirements, while maintaining strong relationships with faculty and the Office of Research Administration. The role offers career growth through exposure to advanced research administration processes and professional development opportunities.

Job Duties

• Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson.
• Administers assigned grants and subawards in collaboration with the Associate Director, ensuring compliance with sponsor and institutional requirements, monitoring financial activity, and supporting Principal Investigators (PIs) in managing award progress and decision-making.
• Maintains accurate accounting records, reconciles assigned accounts against the General Ledger, ensures proper payroll distribution for faculty and staff, and assists PIs with budget development, effort reporting, and financial reporting requirements.
• Serves as a primary liaison between PIs, departmental staff, and ORA/SPAO, addressing financial, compliance, and administrative issues, facilitating communication, and resolving questions related to expenditures and award management.
• Supports progress report preparation, program reviews, agency requests, and other post-award deliverables, coordinating with Pre-Award or other offices as needed to provide timely and accurate information.
• Actively participates in professional development, training sessions, and institutional initiatives to maintain current knowledge of research administration policies, procedures, and best practices, and serves as a resource to faculty and staff for compliance and administrative guidance

Minimum Qualifications

• Associate’s Degree in General Studies, Business, Finance or Healthcare Administration, or related field
• 2 years in research administration-related work
• Computer skills in a PC/Windows environment including MS Word, Excel, and PowerPoint, demonstrated by application materials and previous experience.
• Excellent written communication skills and attention to detail as demonstrated by application materials.
• Demonstrates knowledge of pre- and post-award research administration processes, including federal, state, and sponsor regulations (e.g., OMB Uniform Guidance), and the ability to manage administrative aspects of sponsored programs across basic, applied, or clinical research.
• Applies strong analytical, research, and problem-solving abilities to interpret complex data, develop accurate reports, identify solutions, forecast outcomes, and implement effective courses of action.
• Effectively establishes and maintains professional relationships with investigators, research administrators, directors, and other stakeholders, communicating clearly and persuasively across diverse audiences and mediums.
• Works independently and collaboratively, managing multiple priorities, meeting deadlines, embracing change and ambiguity, taking ownership of problem resolution, and contributing positively to team goals.

Preferred Qualifications

• Bachelor’s Degree

Additional Qualifications

Physical Demands
Lift and carry 25 lbs. frequent sitting/standing, frequent keyboard use, *patient care providers may be required to perform activities specific to their role including kneeling, bending, squatting and performing CPR.

Job Description Disclaimer: This position description provides the major duties/responsibilities, requirements and working conditions for the position. It is intended to be an accurate reflection of the current position, however management reserves the right to revise or change as necessary to meet organizational needs. Other responsibilities may be assigned when circumstances require.

Work Shift

Workday Day (United States of America)

Worker Sub Type

Regular

Employee Entity

Thomas Jefferson University

Primary Location Address

833 Chestnut Street, Philadelphia, Pennsylvania, United States of America

Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow's professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University, home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200+ undergraduate and graduate programs to more than 8,300 students. Jefferson Health, nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas, serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years.    

Jefferson is committed to providing equal educa­tional and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status. 

Benefits

Jefferson offers a comprehensive package of benefits for full-time and part-time colleagues, including medical (including prescription), supplemental insurance, dental, vision, life and AD&D insurance, short- and long-term disability, flexible spending accounts, retirement plans, tuition assistance, as well as voluntary benefits, which provide colleagues with access to group rates on insurance and discounts. Colleagues have access to tuition discounts at Thomas Jefferson University after one year of full time service or two years of part time service. All colleagues, including those who work less than part-time (including per diem colleagues, adjunct faculty, and Jeff Temps), have access to medical (including prescription) insurance.

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