External Applicants: 

Please ensure all required documents are ready to upload before beginning your application, including your resume, cover letter, and any additional materials specified in the job description.

Cover Letter and Supporting Documents:

• Navigate to the "My Experience" application page.

• Locate the "Resume/CV" document upload section at the bottom of the page.

• Use the "Select Files" button to upload your cover letter, resume, and any other required supporting documents. You can select multiple files.

Important Note: The "My Experience" page is the only opportunity to attach your cover letter, resume, and supporting documents. You will not be able to modify your application or add attachments after submission.

Current Employees:

Apply from your existing Workday account in the Jobs Hub. Do not apply from this website. 

A cover letter is required for all positions; optional for facilities, campus services, and hospitality roles unless otherwise specified.

Job Description Summary

Job Description

About Reynolda

Reynolda is set on 170 acres in Winston-Salem, N.C. and comprises Reynolda House Museum of American Art, Reynolda Gardens and Reynolda Village Shops and Restaurants. The Museum presents a renowned art collection in a historic and incomparable setting: the original 1917 interiors of Katharine and R. J. Reynolds’s 34,000-square-foot home. Its collection is a chronology of American art and featured exhibitions are offered in the Museum’s Babcock Wing Gallery and historic house bedrooms. The Gardens serve as a 134-acre outdoor horticultural oasis open to the public year-round, complete with colorful formal gardens, nature trails and a greenhouse. In the Village, the estate’s historic buildings are now home to a vibrant mix of boutiques, restaurants, shops and services. Affiliated with and adjacent to the Reynolda Campus of Wake Forest University, plan your visit at reynolda.org and use the free mobile app, Reynolda Revealed, to self-tour the estate.

Essential Functions:

• Drafts and edits proposals and grant applications for Reynolda House and Reynolda Gardens including gathering, researching, and developing content and supporting materials, editing proposals, and developing budgets.
• Coordinates pre-award and/or post-award activities for grants. Pre-award activities include assisting Museum staff in the development, preparation, and submission of grant proposals.  Post-award activities include the establishment of accounts in the financial accounting system, re-budgeting of funds, timely stewardship reports, and making or reporting changes to the award or expenditures.
• Collaborates cross-departmentally to compile and maintain relevant data including staff and visitor demographics, attendance data, survey responses, and marketing metrics. Completes and provides relevant data for state and national statistical surveys for museum and garden non-profit organizations.
• Supports Director of Advancement and External Affairs, Director of Reynolda Gardens, Executive Director of Reynolda House, and Deputy Director in managing strategic initiatives for Reynolda House and Reynolda Gardens including defining project scopes, establishing fundraising goals, prospect management, content creation, and project deadlines
• Prepares stewardship, mid-term, and final grant reports for Reynolda House and Reynolda Gardens, including stewardship of exhibition and program/event sponsors and benefit deliverables to sponsors.
• Ensures that all applications meet agency and Museum/Gardens guidelines and published timetables and deadlines.
• Develops budgets for grant applications and assembles final financial reports of expended funds with staff project managers, Reynolda House financial manager, and Wake Forest grants budget manager.
• Conducts prospect research and makes recommendations for new funding sources.
• Drafts related correspondence for stewardship and donor cultivation for Executive Director and Director of Advancement and External Affairs.
• Assists the Director of Advancement and External Affairs with administrative needs for fundraising efforts as well as Departmental operations.
• Performs other related duties as assigned.

Minimum Qualifications:

Bachelor’s degree required plus three to five years of related experience preferred.

Knowledge, Skills, Abilities:

• Outstanding written communication skills
• Ability to research, plan, organize, and manage projects
• Proven success in grant writing in the humanities/non-profit industry and knowledge of state, federal, private, and public funding agencies
• Experience with Federal grants preferred
• Ability to manage deadlines for self and others and maintain an up-to-date grant and sponsorship calendar for submission of proposals and stewardship reports.
• Strong interpersonal and motivational skills and ability to work well within a team environment.
• Demonstrated ability to write clearly and persuasively.  Attention to detail and accuracy are essential.
• Accounting and budgeting experience preferred.
• Demonstrated ability to navigate Google Apps and Microsoft Office software, especially Excel, is essential
• Experience and fluency with, or ability to learn, Blackbaud ALTRU and CRM, Workday, Grant Research software including Foundation Directory Online, Grants.gov, and ease with learning new software applications. 
• Ability to handle confidential materials and donor information with discretion.
• Ability to organize workflow and coordinate multiple concurrent activities in a high-volume environment, including the ability to set and meet realistic project timelines.
• Ability to communicate clearly and effectively with internal and external colleagues.
• Creative decision-making skills; research, analytical, and critical thinking skills.
• Ability to work evenings and weekends, as necessary.

Supervisory Responsibility:

Responsible for own work only.

Additional Job Description

This position is not eligible for sponsorship of non-immigrant or immigrant visa status through Wake Forest University. All eligible applicants are encouraged to apply.

Time Type Requirement

Note to Applicant:

This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.

In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.

Equal Opportunity Statement

The University is an equal opportunity employer and welcomes all qualified candidates to apply without regard to race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and military or veteran status.  

Accommodations for Applicants

If you are an individual with a disability and need an accommodation to participate in the application or interview process, please contact [email protected] or (336) 758-4700.