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Job Posting Title:

Job Description:

Title of Job: Graduate Assistant in the Office of Study Abroad

Position Summary:

The Office of Study Abroad (OSA) in the Division of Student Affairs at Harvey Mudd College invites applications for a Graduate Assistant (GA) who will support budget research, study abroad stipend processing, curriculum mapping, and other duties as assigned. This is an excellent opportunity for someone pursuing a career in a study abroad office.

Duties and responsibilities:

• Contribute study abroad program research to the semester budgeting sheet.

• Prepare Study Abroad stipends and process AD HOC forms.

• Assist with the curriculum mapping research for approved study abroad programs.

• Track the courses taken abroad and their course equivalents.

• Time commitment variable throughout the semester but should not exceed 5 hours per week.

• Must work on campus.

• Other duties as assigned.

Required Qualifications:

• Enrollment in a graduate program in higher education, student affairs, counseling, or a related field.

Applicant Requirements:

• Strong organizational skills and attention to detail.

• Excellent communication and interpersonal skills.

• Ability to appropriately handle confidential and sensitive information.

• Ability to receive and incorporate constructive feedback to support continuous learning and professional growth.

• Ability to take initiative.

• High level of professionalism.

• Expected to work 5 hours a week

Reports to: Assistant Dean for Study Abroad, Sarah Repetto

Remote Work Eligibility:

Category B:

All staff positions, regardless of remote work eligibility, require an initial 30-calendar-day on-campus work period. Based on an evaluation by the Area Leadership Group (supervisor, area leader and area Cabinet member) and HR, this position is classified as Category B as defined in the College’s Remote Work Policy, with/without) occasional ad-hoc remote work flexibility (as needed). Upon approval by the Area Leadership Group and HR, this position may work up to X remote work day(s) per week during the academic year and up to X remote work day(s) during the non-academic year. Please note these days may vary depending on departmental and College needs. Additionally, remote work is subject to the College’s remote work policy. The College reserves the right to revoke or modify a remote work arrangement for any staff, at any time and for any reason as articulated in the College’s remote work policy.

Standard working hours for this position may vary depending on departmental and College needs. All remote work arrangements, including ad-hoc remote work, must be approved by the direct supervisor, area Cabinet member and Human Resources, and are subject to periodic review based on institutional needs. These arrangements are neither guaranteed nor considered entitlements and may change due to factors such as employee performance, evolving business needs, or changes to the position.

Physical Requirements:

While performing the duties of this job, the staff member is regularly required to sit; stand, use hands and fingers and talk or hear. The employee is occasionally required to reach with hands and arms. The individual must regularly lift and/or carry up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Hours:

Days and hours may vary due to the needs of the department or the College.

Classification:

This is a non-exempt, part-time, temporary, up to 5 hours per week, non-benefits eligible position. The anticipated duration of this position is September 31, 2026 to December 31, 2026 with the option to extend into the Spring 2027 semester.

Salary:

The anticipated starting salary is $17.50/hour. Salary will be commensurate with qualifications and experience.

Reports To:

This position reports to the Assistant Dean of Study Abroad.

Additional Information:

This job description defines the essential job duties of the position. Harvey Mudd College expects that employees hired for this position can perform the essential functions of the job without imposing risk of substantial harm to the health or safety of themselves or others. It may also include marginal functions, generally defined within Title I of the Americans with Disabilities Act.

Regular employment at the College is for no specified period; conditions and status of employment (hours, pay, title, duties, etc.) are subject to change at any time. Employment is at-will and employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without notice or cause, unless otherwise prohibited by law.

Harvey Mudd College is an Equal Opportunity Employer. Qualified applicants will be given consideration for employment without regard to age, race, gender, national origin, sexual orientation, protected veteran’s status, disability, or any other characteristics protected by applicable law.

Please note that in order to be considered an applicant for any staff position at Harvey Mudd College you must apply for each position for which you believe you are qualified.