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Please note: jobs are posted until 11:59 pm on the job closing date.

Land Acknowledgment:

Algonquin College campuses in Ottawa and Pembroke are located on the traditional unceded, and unsurrendered territory of the Anishinàbe Algonquin People. The Algonquin People have inhabited and cared for these lands since time immemorial. We take this time to express our gratitude and respect to them and to the land for all that it has provided and will continue to provide.

Job Description:

The position is responsible for processing all invoices and other payment requests received and for undertaking the payment of all external suppliers in an accurate, efficient and timely manner. This includes electronically matching invoices with receiving reports and purchase orders (Three Way Match) and verifying the documentation necessary to initiate a payment to an External supplier for goods and/or services received. This position is also responsible for giving timely feedback to suppliers and internal departments related to the status of payment and for providing functional guidance to the other accounts payable staff.

Duties and Responsibilities:

Processes invoices by:

• Generating payments for departmental and/or College purchases of supplies, services and/or equipment in accordance with College policy and procedures with minimal supervision or direction;
• Comparing invoice information with purchase order for accuracy of prices;
• Checking receiving documentation to ensure that correct quantities  have been received;
• Allocating supplier credits and discounts to the appropriate department;
• Verifying vendor addresses to ensure that payments are remitted to the correct location;
• Self-assessing Provincial Sales Tax and/or Goods & Services Tax that has not been charged/included on invoices from out of  province or out of country;
• For vendors with weekly or monthly billing, ensuring all charges are allocated by cost center through invoice entry or by journal entry in the financial accounting system;
• Responsible for monthly VISA reconciliations of vendors managed by the Finance department and paid by supplier PCard;
• Producing payments for wires and (Electronic Funds Transfers (EFT)

Provides Client Services by:

• Initiating contact with staff and suppliers to research and resolve discrepancies including reconciling vendor account statements to the financial system to identify missing invoices and following up with the vendor for a copy of missing invoices;
• Responding to inquiries regarding vendor payments;
• Providing explanation of College policy and procedures to internal and external customers;
• Dealing with suppliers and staff in a respectful business like manner;
• Assisting auditors upon request for invoice information.

Maintains Invoice/Purchase order records by:

• Checking orders that are to be cancelled due to lengthy unfilled back-orders partial shipments;
• Analyzes and verifies accuracy of purchase orders, receiving reports, invoices, statements and other related documents;
• Ensuring that appropriate approvals are obtained for all payments;
• Investigating copies of invoices received either with or without a valid purchase order number, in order to determine if they may have been paid previously by credit card or by payment voucher.

Providing Guidance and Assistance:

• Provide guidance, advice and training to Accounts Payable Clerks on more complex invoice processes (e.g. Facilities related invoices);
• Investigate anomalies related to invoices and provide to the Accounts Payable Coordinator;
• Assists the Accounts Payable Coordinator in the day to day accounts payable activities.

Other Duties as Assigned

Required Qualifications:

1. Minimum two (2) year diploma or equivalent in Accounting;

2. Minimum of five (5) years experience in an accounting office environment in a previous Accounts Payable position.

*This position is paid at Payband F

*Vacancy is for P23633

This position requires regular on-site work at Algonquin College’s Woodroffe (Ottawa) Campus

Why Join Algonquin College?

• Compensation: Many roles offer a competitive base salary and comprehensive benefits, including health, dental, and retirement plans designed to support your well-being. Eligibility for benefits vary by position. Benefits | Careers

• Learning and Development Opportunities: Access to training, tuition assistance programs (Algonquin College Courses and Degree Completion), certifications, workshops, and professional courses that allow you to grow and advance in your career. About Us | Employee Learning and Development. Availability depends on role and employment status.

• Company Culture: Our values of caring, learning, integrity, and respect define how we interact with one another. We foster a supportive and collaborative environment. Algonquin College has been recognized by Forbes as one of Canada’s Best Employers for 2025 and one of Canada’s Best Employers for Diversity for 2024

• Inclusion, Diversity, Equity, and Accessibility (IDEA): We are proud to be the first Ontario college to implement an Equity, Diversity, and Inclusion policy, fostering an inclusive workplace where all employees feel respected and valued. Affinity Group Conversation Communities | Inclusion & Diversity & Truth and Reconciliation

• Flexible Work Arrangement Policy. Select positions are eligible for hybrid work in accordance with the College’s Flexible Work Arrangement Policy https://www.algonquincollege.com/policies/hr26/ (subject to change).

How We Use AI in Hiring:  

Algonquin College uses artificial intelligence technology to assist in screening and assessing applicants and their applications, while ensuring that all processes respect and uphold the provisions of applicable collective agreements above all else.

Accessibility:

Algonquin College values diversity and is an equal opportunity employer. We are committed to fostering an inclusive, equitable, and culturally respectful workplace. We offer an inclusive work environment and encourage applications from candidates of all backgrounds, including Indigenous peoples, persons with disabilities, members of racialized groups, and individuals from diverse communities. If you require accommodation during the recruitment process, please contact the Human Resources department at [email protected]. While we thank all those who apply, only those to be interviewed will be contacted.