• Exciting casual opportunity within the Faculty of Medicine and Health
• Provide administrative and coordination support for research infrastructure and biobanking activities
• HEO6 step 1,  $73.45 per hour, plus superannuation

About the opportunity

 The Faculty of Medicine and Health at the University of Sydney is seeking a highly organised and proactive Research Infrastructure and Biobanking Officer to provide administrative and coordination support for research infrastructure and biobanking activities.

This role is primarily focused on administrative support, stakeholder communication and coordination, ensuring the smooth and efficient delivery of research-related activities. Working with researchers, laboratory staff, external vendors and other stakeholders, you will assist with the day-to-day coordination of activities that support the Faculty’s research environment.

You will also help facilitate laboratory-related activities, including coordinating equipment installations, liaising with vendors, scheduling site visits and helping to ensure laboratory spaces are appropriately organised and ready for planned activities.

Your key responsibilities will be to:

• provide day-to-day administrative support, including responding to emails, drafting correspondence and preparing documents

• coordinate meetings, including scheduling, preparing agendas, recording minutes and following up on actions
• communicate and liaise with internal and external stakeholders, including researchers, laboratory personnel, service providers and equipment vendors
• coordinate research infrastructure activities, including arranging vendor visits, facilitating equipment installations and managing associated schedules and logistics
• assist with organising and securing appropriate laboratory space for equipment installations and other research-related activities
• facilitate laboratory activities by coordinating access, schedules and practical arrangements to support researchers and laboratory teams
• maintain accurate records, documentation and administrative processes to support research infrastructure and biobanking operations
• provide general coordination and administrative assistance to support the effective delivery of Faculty research activities

About you

• proactive and organised individual with strong administrative and communication skills and the ability to coordinate multiple activities in a busy research environment

• comfortable liaising with a diverse range of stakeholders, managing competing priorities and ensuring that administrative tasks and logistical arrangements are completed efficiently
• strong organisational and time-management skills, with the ability to coordinate meetings, schedules and competing priorities
• excellent written and verbal communication skills, including experience drafting documents, responding to enquiries and liaising with stakeholders.
• strong attention to detail and the ability to maintain accurate records and documentation
• a practical, solutions-focused approach to coordinating activities and resolving day-to-day logistical challenges
• the ability to work collaboratively with academic, professional and technical staff, as well as external service providers

Desirable experience

• bachelor’s degree or PHD in a relevant discipline, with a background in medical, health or science research highly regarded
• experience working in a laboratory, medical research or scientific research environment
• familiarity with research infrastructure, laboratory equipment or biobanking activities
• experience coordinating equipment installations, vendor visits, laboratory access or other research-related logistics

Sponsorship / work rights for Australia

 You must have unrestricted work rights in Australia for the duration of this employment to be eligible to apply. Visa sponsorship is not available for this appointment.

Pre-employment checks and declarations 

 Your employment is conditional upon the successful completion of all pre-employment or background checks required for the role in terms satisfactory to the University.  Also, to meet the University’s obligations under the National Higher Education Code to Prevent and Eliminate Gender-Based Violence you will be asked to declare if you have been investigated for, or found to engaged in, sexual harm or gender-based violence in the course of previous employment or in a legal process. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.

EEO statement 

 At the University of Sydney, our shared values are trust, accountability and excellence and we strive to be a place where everyone can thrive. We are committed to creating a University community that thrives through diversity and reflects the wider community that we serve. We deliver on this through our commitment to diversity and inclusion, evidenced by our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People, women, people living with a disability, people from culturally and linguistically diverse backgrounds, and those who identify as LGBTQIA+. We welcome applications from candidates from all backgrounds. 

We are proud to be recognised as an Australian Workplace Equality Index (AWEI) Platinum Employer. Find out more about our work on diversity and inclusion. 

How to apply

 Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page. 

For employees of the University or contingent workers, please login into your Workday account and navigate to the Career icon on your Dashboard.  Click on USYD Find Jobs and apply.

For a confidential discussion about the role, or if you require reasonable adjustment or any documents in alternate formats, please contact Mari Wyn Lewis, Recruitment Operations by email to [email protected]

© The University of Sydney

The University reserves the right not to proceed with any appointment.

Click to view the Position Description for this role.

Applications Close