Faculty Affairs Coordinator

USC Marshall School of Business

Faculty and Academic Affairs Department

This position supports the Vice Dean for Teaching and Faculty Affairs and works closely with the Vice Dean for Faculty and Academic Affairs, Dean, Vice Deans and Department Chairs, and interacts regularly with central university offices, Marshall Business Affairs, and the Marshall academic units. This position is part of a small team that provides a broad range of administrative and project functions that vary in complexity, with minimal supervision. This position administratively reports to the Vice Dean for Teaching and Faculty Affairs. 

Key Responsibilities:

• Performs a range of administrative and human resources-related functions for faculty and maintains functional oversight of faculty hiring, tenure, and promotions.
• Manages core faculty data and documents across critical record-keeping systems, including FAM and USC Workday. Ensures data confidentiality and appropriate document retention.
• Manages and coordinates changes to faculty payroll processes in close partnership with Marshall Business Affairs, central payroll, and other relevant units.
• Assists the Vice Dean for Teaching and Faculty Affairs, Vice Dean of Faculty and Academic Affairs and human resources with maintaining and managing confidential files related to faculty misconduct and other sensitive issues.
• Assists the Vice Dean for Teaching and Faculty Affairs to manage the full-time faculty workload profiles in Salesforce, manage the promotion process for RTPC faculty, as well as the overload process each semester.
• Assists the Vice Dean for Teaching and Faculty Affairs and Vice Dean of Faculty and Academic Affairs and other Marshall leaders in developing and executing new and/or special faculty-related initiatives.
• Coordinates communications with faculty and serves as a key point of contact for all faculty inquiries, specifically RTPC faculty.
• Generates and analyzes reports on faculty-related data and assists in faculty data presentations.
• Performs other related duties as assigned or requested. The University reserves the right to add or change duties at any time.

Minimum Education:

Bachelor's degree

Minimum Experience:

1 year

Minimum Skills:

Ability to receive supervision and guidance.

Working knowledge of faculty employee life cycle.

Highly organized.

Experienced in Microsoft Office.

Excellent written and oral communication skills.

Preferred Experience:

3 years

Preferred Skills:

• Understanding of faculty-related matters (e.g., appointments, promotions, and tenure).
• Highly motivated.
• Experience working with faculty in a university environment.

Anticipated Salary

The hourly range for this position is $38.68 - $45.76 - $55.03. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

Required Documents and Additional Information

• Resume and cover letter required (may be uploaded as one file). Please do not submit your application without these documents.
• Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled any time after the minimum posting period has ended, so please apply on the same business day if interested.
• USC has excellent benefits, including health benefits for staff and their family with access to the renowned university medical network; eligibility for retirement plans with employer contributions*; tuition benefits for staff and their family; free Professional Development classes; central Los Angeles location with easy access to commuter trains, buses and free tram pick up services; discounts to sporting and other campus events.

Why join the USC Marshall School of Business?

The USC Marshall School of Business is ideally positioned to address the challenges of a rapidly changing business environment and is ranked as one of the country’s top schools for accounting, finance, marketing, consulting, entrepreneurship and international business studies.

USC Marshall builds on the unique opportunities that stem from its Los Angeles location on the Pacific Rim, its interdisciplinary and impactful research, the momentum generated by the University of Southern California, and the unparalleled engagement of the Trojan Alumni Family. With ready access to industries defining the new business frontier, including bio-technology, life sciences, media, entertainment, communications and healthcare, this vast network offers USC Marshall graduates exceptionally strong support for success in the global marketplace.
 

For more information on the USC Marshall School of Business, visit: www.marshall.usc.edu.

USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying. 

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at [email protected]. Inquiries will be treated as confidential to the extent permitted by law.

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