Work Where You Learn: Build Experience, Grow Skills, and Contribute to Your University Community.

This position is available only to enrolled American University students.

Most student positions at American University are eligible to use Federal Work Study (FWS) awards, with a few exceptions. FWS funds cannot be applied to janitorial, construction, partisan or sectarian positions. For information or questions regarding FWS funds, please contact American University's Office of Financial Aid.

Important guidance for current American University employees: American University current employees, including those employed in student positions, must apply through their employee Workday account. If you are a current employee at American University, please log into your employee Workday account and select the Find Jobs report which will take you to our internal career listings. Applying outside of your employee Workday account may cause delays in a hire process.

Time Type:

FLSA Status:

Summary:

The Experiential Education Assistant will gather information to identify students engaged in experiential learning activities and provide administrative support to experiential education projects managed by the Career Center. They will achieve this by reviewing data collected by the university, researching open-source material and communicating with staff, faculty, and students. In addition, the Assistant will provide administrative support for experiential learning management.  This position reports to and assists the Experiential Learning Specialist. 

Essential Functions:

1.) Data Management

• Collecting data from reports and managing the data in Microsoft Excel. This includes categorizing the data based on established criteria, curating outreach, research lists, and standardizing written responses. 

• Resolving conflicting data points using critical thinking skills.  

• Researching via information sources such as social media (primarily LinkedIn, though others may also be sources) and Handshake.  

• Configuring and assessing Excel data sets to fit internal reporting standards. 

• Maintaining clean data records and easy-to-navigate documentation in our shared drive and in Microsoft Teams. 

• Managing incoming information and applications related to internship support and engagement.

• Entering data according to standards and criteria.  

• Creating reports with visual and numeric components.  

2.) Outreach and Communications 

• Creating social media.

• Requesting data from faculty and staff across campus via email. 

• Managing the [email protected] email box, responding to standard inquiries and elevating issues as necessary. 

3.) Other Duties

• Perform other duties as assigned.

Position Type/Expected Hours of Work:

• Part-time.
• 8 - 12 hours per week.

Salary Range:

• $18.40 per hour.

Required Education and Experience:

• Incoming or current AU student with an active Federal Work Study (FWS) award.
• Must be residing in DC, Maryland, or Virginia during the period of employment.

• Experience using Microsoft Excel to manage large data sets.

• Good communication skills.

• Dedication to ethical decision-making, data integrity, and confidentiality.

• Willingness and ability to learn new software and/or technology.

• Ability to communicate effectively with people of different backgrounds and positions.

• Ability to adhere to strict protocol/standard operating procedures.

Preferred Education and Experience: 

• Intermediate proficiency with Microsoft Excel, filters, tables, and charts.

• Familiarity with LinkedIn, Handshake, Microsoft Outlook, Word, and Teams.

• Familiarity with career services and various forms of experiential learning (including internships, study abroad, academic research, leadership activities, volunteering).  

Additional Eligibility Qualifications: 

• Periodic meetings with the Program Coordinator of Experiential Learning and will be required (in-person and/or virtual).   
• This is a part-time, 8 - 12 hours per week student position that begins in October 2026 and concludes on or before May 7, 2027. Continuation of the position after May 2027 is possible contingent on continued availability of funding and the incumbent’s continued enrollment at American University and agreement by all parties. 
• These qualifications would contribute to being successful in this position. Some candidates may feel that they must have all the skills and experience before applying; we remind you that this is not the case. We will consider other relevant qualifications when evaluating your application for this position. We strongly encourage students of diverse backgrounds and experiences to apply. 

Other Details

• This position is available only to enrolled American University students.

• Please note this job announcement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

• American University is an E-Verify employer.

• Visit https://www.american.edu/hr/ for additional information about American University employment and benefits.

Current American University Employees

American University current employees (including those employed in student positions) must apply through their employee Workday account. If you are a current employee at American University, please log into Workday and select the Find Jobs report which will take you to our internal career listings.

Contact Us

For more information or assistance with the American University careers site, email [email protected].

American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual’s genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.