Definition & Purpose

The Coordinator I—ASI Student Government supports the day-to-day operations of the ASI Student Government program and serves as a key advisor to student leaders. This position plays a critical role in advancing shared governance by supporting board and committee operations and ensuring compliance with applicable laws, policies, and bylaws. The role oversees student government recruitment and elections, civic engagement initiatives, and student leader training and development.

This position is based at the Cal Poly in San Luis Obispo, CA.

Requirements

Educational & Qualifying Experience, Skills, Licenses, Credentials

Educational/License/Credential Requirements

• Graduation from a four-year college or university (8 years of applicable experience may be substituted for educational requirement).
• Current certification in parliamentary procedure (or must complete within first year of employment).

Experience Requirements

• Minimum three (3) years of experience, five (5) years preferred, that demonstrates the ability to perform the essential functions of the job.
• One (1) year of professional student services experience, preferred.
• Minimum two (2) years of experience coordinating training and development programs, preferred.
• Supervisory experience required.

Knowledge/Skill Requirements

• Strong knowledge of student governance, including parliamentary procedure, election codes, and meeting management.
• Working knowledge of applicable laws and regulations impacting student governance.
• Knowledge of voter registration, civic engagement, and federal, state, and local elections legal/compliance standards.
• Strong organization, project management, attention to detail, and follow-through skills.
• Strong written and verbal communication skills with the ability to prepare professional communications and present complex information to various audiences.
• Strong leadership skills to train, mentor, and advise students.
• Strong judgment, problem-solving, and decision-making skills in a fast-paced environment.
• Ability to maintain discretion in confidential and compliance-related matters.
• Proficiency with Microsoft Office applications and administrative systems. 
• Adaptability in a dynamic environment with changing priorities and regulatory requirements.

Essential Duties & Responsibilities

Supervisory Responsibilities

• Directly supervise Student Government Programming Student Assistants.

ASI Student Government Operations & Compliance

• Plan and oversee day-to-day ASI Student Government operations and long-range initiatives.
• Serve as the organization’s parliamentarian and expert on open meeting laws and governance compliance.
• Develop agendas, minutes, action item tracking systems, and documentation for the ASI Board of Directors and standing committees in partnership with student leaders.
• Prepare memos, reports, newsletters, and official communications related to program operations.
• Manage governance-related documentation systems, files, calendars, and digital platforms.
• Ensure compliance with ASI Bylaws, open meeting requirements, and applicable state and CSU regulations.

Recruitment & Elections Administration

• Responsible for the coordination of the annual ASI Student Government recruitment and elections process.
• Develop recruitment and elections timelines, strategies, and communication plans.
• Ensure compliance with election codes, eligibility requirements, and confidentiality standards.
• Coordinate student materials, disciplinary subcommittee processes, and election-related documentation.
• Coordinate and document certification of ASI Student Government election results in accordance with applicable governing documents.

Training & Leadership Development

• Design, plan, and facilitate year-round training and onboarding programs for student government leaders.
• Lead major training initiatives including leadership retreats, transition programming, recruitment and elections training, and ongoing professional development sessions.
• Create and facilitate training content through in-person sessions, virtual meetings, and other learning tools.
• Assess training effectiveness and incorporate feedback into continuous improvement efforts.

Civic Engagement & Voter Registration

• Plan and implement voter registration campaigns.
• Serve as ASI’s primary point of contact for voter registration initiatives and election-related partnerships.
• Provide education to students on civic engagement and participation in local, state, and national elections.
• Train student voter registration volunteers to ensure compliance with applicable legal standards.
• Manage voter registration and civic engagement processes in compliance with federal and state regulations.
• Work closely with the Secretary of State’s Office and the County Clerk to fulfill CSU voter registration requirements.

Student Leader Advising & Mentorship

• Attend, advise, and support meetings of the ASI Board of Directors, standing committees, ad hoc committees, and related governance bodies.
• Advise and mentor ASI Student Government leaders, including the ASI Board of Directors, committee chairs, and individual board members as assigned.
• Provide ongoing guidance to student leaders on leadership development, governance responsibilities, and organizational processes, while supporting continuity of knowledge across leadership transitions.

Collaboration  

• Develop quarterly and long-term timelines and action item matrices for student government bodies.
• Support assessment and reporting efforts by collecting and analyzing data related to participation, engagement, and outcomes.
• Partner with marketing staff to implement branding and outreach campaigns for program initiatives.
• Collaborate with internal and external partners to support student government priorities.
• Present updates to stakeholders on student government activities, policy impacts, and compliance matters.
• Lead and manage the Student Government Alumni Council by serving as the primary staff advisor and planning and facilitating regular council meetings.

Other Duties & Responsibilities

• Work schedule may include certain evenings and weekends to attend required meetings and trainings.
• The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in ASI policy as a condition of their employment.
• Other duties as assigned.

Background Check

Satisfactory completion of a background check (including a criminal records check) is required for employment. ASI will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current ASI employee who was conditionally offered the position.

Benefits

Salary Schedule

• Starting Hourly Rate: $37.57 per hour
• Hourly Pay Range: $37.57-$60.11 per hour
• Premium Overtime:  Yes
• Shift Differential:  Yes
• Exemption Status: Non-Exempt

Benefits

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• Long Term Disability Insurance
• Public Employees’ Retirement System (CalPERS)
• Social Security (FICA)
• Paid State Holidays
• Vacation Time
• Sick Leave
• Personal Holiday
• Birthday Holiday
• Workers’ Compensation Insurance
• Unemployment Insurance

Location: Cal Poly, San Luis Obispo, CA.  

Date of Last Equity Review: 11/2024

Date revised: 10/08/2026