We are seeking a detail-oriented Contracts Specialist / Coordinator to support contract administration activities on large-scale data center, mission-critical, and infrastructure projects in KSA. The role will maintain contract records and registers, track obligations, notices, variations, claims, key dates, and payment-related documentation while coordinating closely with project, commercial, procurement, design, construction, planning, commissioning, and document control teams.

The successful candidate will work within Decima’s PMC team, supporting the day-to-day contractual administration of projects and helping ensure contractual requirements, deadlines, and records are accurately maintained and followed through.

RESPONSIBILITIES

• Support contract administration activities for consultant, contractor, subcontractor, and vendor agreements.
• Maintain accurate records of contracts, amendments, purchase orders, warranties, bonds, insurance certificates, and related contractual documentation.
• Maintain trackers for notices, variations, claims, change orders, approvals, contractual obligations, and outstanding actions.
• Review incoming correspondence and identify items requiring contractual or commercial follow-up.
• Assist in preparing contractual letters, notices, meeting minutes, and supporting documentation.
• Track contract deliverables, milestones, key dates, notice periods, expiry dates, and contractual deadlines.
• Monitor RFI and technical submittal turnaround against contractual timeframes.
• Support variation order and change request administration.
• Collect and organize supporting documentation for claims, extensions of time, and commercial assessments.
• Maintain contractual obligations registers throughout the project lifecycle and flag non-compliance to the Senior Contract Administrator or Contracts Manager.
• Maintain records of instructions, RFIs, design changes, delays, and site events with potential contractual impact.
• Support contractor payment application verification against payment schedules, bills of quantities, and approved progress in coordination with relevant project teams.
• Coordinate with project management, cost control, procurement, design, construction, planning, commissioning, and document control functions.
• Prepare meeting agendas, minutes, action trackers, and follow-up logs.
• Support long-lead equipment and delivery tracking, including OFCI and CFCI arrangements.
• Prepare regular contract status reports covering notices, variations, claims, approvals, contractual risks, and outstanding actions.
• Support final account preparation, contract close-out, warranties, retention reconciliation, and handover documentation.
• Maintain warranty and defects registers during the applicable defects liability period.
• Support the management of outstanding claims and contractual matters through project close-out.
• Ensure sensitive contractual and commercial information is handled confidentially.
• Perform other related contract administration duties as required.

QUALIFICATIONS

Required Qualifications

• Bachelor’s degree in Construction Management, Engineering, Law, or a related discipline.
• 3–5 years of experience in contract administration, contracts coordination, or commercial support on construction or infrastructure projects.
• Working knowledge of FIDIC and/or EPC lump-sum contract forms.
• Experience maintaining contract registers, notices, obligations, milestones, and deadline trackers.
• Experience supporting variations, change orders, claims, and extension-of-time documentation.
• Understanding of contractor payment applications, bills of quantities, and progress measurement.
• Experience preparing contractual correspondence, notices, reports, and meeting records.
• Good commercial and risk management awareness.
• Strong document and records management skills.
• Strong organizational skills with the ability to manage multiple contractual actions simultaneously.
• Strong communication and stakeholder coordination skills.
• Fluent written and spoken English, with the ability to draft clear and factual contractual correspondence.
• Advanced Microsoft Excel skills and proficiency in Word and PowerPoint.
• Willingness to work full-time onsite at project locations within KSA.

Preferred Qualifications

• Experience on data center, mission-critical, industrial, or major infrastructure projects.
• Experience within a PMC, consultant, or Owner’s Representative environment.
• Prior experience administering EPC lump-sum contracts.
• Strong working knowledge of a specific FIDIC contract edition.
• Experience supporting construction claims, variations, and extension-of-time assessments.
• Experience with final accounts, retention reconciliation, and contract close-out.
• Commercial or quantity surveying support experience.
• Exposure to long-lead equipment procurement and delivery tracking.
• Experience with OFCI / CFCI arrangements.
• Previous project experience in KSA.
• Experience supporting PIF-affiliated, government-linked, or hyperscale clients.
• Membership of, or progress toward, RICS, CIArb, CICES, or an equivalent professional body.
• Experience with electronic document management or project management information systems.

POSITION DETAILS

• Position: Contracts Specialist / Coordinator
• Department: Contracts / Commercial
• Location: KSA
• Reporting To: Contracts Manager
• Industry: Data Centers / Mission-Critical / Infrastructure

PRODUCTIVITY TOOLS

• Microsoft Excel
• Microsoft Word
• Microsoft PowerPoint
• EDMS / PMIS Platforms
• Contract Tracking Tools
• Document Control Systems
• Commercial and Variation Trackers
• Procurement and Delivery Tracking Systems