The Contracts Administrator will assist the Project Manager with the administration of one or more projects.  This role will include sub contract and head contract administration and the co-ordination of on-site activities.

The core skills required are:

·          Contract Administration

·          Financial Administration

·          Computer literacy

·          Strong communication skills.

A basic knowledge of construction programming, and quality assurance is required together with a willingness to develop these skills.

Duties and Responsibilities

Contract Administration

·          Be aware of the Company’s contractual responsibilities and obligations as they relate to the project.

·          Ensure that all invoicing is correctly coded and mathematically correct.

·          All invoices are to be processed in a timely way.

·          Ensure that amendments are raised for all approved variations and back charges.

·          Assist with the preparation of cost reports in conjunction with the Project Manager and ensuring they are submitted on time.

·          Assist in the development of Subcontractor scopes of work.

·          Monitor and get documentary evidence that all statutory requirements and contractual requirements/obligations have been paid by Subcontractors and/or Suppliers.

·          Ensure that all relevant documentation is issued for the calling of quotations/tenders in conjunction with the Project Manager.

·          Assess and analyse tenders in conjunction with the Project Manager so that they conform with project  requirements.

·          Issue of Contract documentation, and follow up through to execution of subcontract

·          Ensure subcontractors insurances, and other employer and statutory obligations are in place

·          Establishing cost controls (eg Concrete, reo, scaffold, craneage etc) to ensure accurate forecasts are available

·          Assess sub contract variations and making recommendations to the Project Manager regarding approvals of same

·          Assist Project Manager in preparation and submission of head contract variations

·          Maintain project variation status, budgets and subcontracts in Jobpac

·          Maintain document control or oversee control of same by Project coordinator or Cadet if applicable.

·          Timely submission of Inspection and Test Plans (ITP), and ensure that subcontractors implement same.

·          Develop and maintain the project procurement schedule.

Policy Implementation

·          Ensure all relevant sub contractor employment requirements are adhered to.

Personnel Management

·          Assist Project Manager to ensure site personnel and sub contractors are aware of project goals and requirements.

·          Assist the Project Manager in delegating

·          Assist the Project Manager in ensuring that the site team members receive adequate coaching so as to further develop and broaden their skill base and competence.

·          Provide advice to Project Manager with regard to the suitability of direct reports.

·          Conduct performance and development reviews on direct reports.

 Formal Communication

·          Issue all necessary correspondence with clients, authorities, consultants, sub contractors and suppliers.

·          Attend and participate in all relevant meetings.

·          Liaise with peers and colleagues to learn and develop a better understanding for ongoing Company activities.

·          Participate in Client and Consultant meetings or reviews as required.

Quality, Safety and Environment

·          Take any reasonable actions consistent with the responsibilities of the position and subject to any limitations set by the Project Manager or Site Manager and Lipman’s policies, procedures and guidelines.

·          Comply with relevant statutory requirements and Lipman’s quality, safety and environmental requirements as defined within the Project Plan.

·          Identify improvements in efficiency, WHS & Environmental performance, quality and cost.

·          Initiate appropriate action to prevent the occurrence of incidents or non-conformities relating to Lipman, supplier/subcontractor, Client or visitor activities.

·          Promptly report issues relating to project works, incidents, hazards, injuries, supplied products or services or systems of work as appropriate.

·          Initiate or recommend solutions to rectify deficiencies or issues.

·          Work in a safe manner without risk to themselves, others or the environment;

·          Correctly use and maintain Personal Protective Equipment (PPE).

Requirements

Qualifications and Experience

• Tertiary qualifications in construction, building, or contract administration preferred
• Minimum 5 years’ experience in contracts administration within the construction industry
• Demonstrated experience managing complex commercial contracts and variations

Skills and Attributes

• Sound knowledge of construction contract law and administration processes (e.g. AS4000, GC21)
• Strong organisational and time management skills with meticulous attention to detail
• Effective communication and interpersonal skills to liaise with diverse stakeholders
• Proficient in project management and contract administration software
• Proactive, solution-focused and ability to work under pressure
• Leadership abilities with a collaborative team approach

Benefits

• Training & Development
• Employee Discounts
• Employee Assistance Program - Counselling, well-being, legal, financial and Health
• Novated Leasing
• Paid Parental leave
• Recharge Day - extra day of leave each year
• and more