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Job Summary

Job Description
 

Overview

The Contract Compliance Administrator prepares, drafts, monitors, and administers contract documents or reports, contract payments, and other contract details to ensure contractual obligations are met.

Essential Functions

1 Provides advanced administrative support for large scale purchasing and procurement activities for various departments; oversees all p-card activities and tracks, reviews, and monitors all price agreements, requestions, purchases, and contractual obligations; reviews submitted documentation to ensure payment requests are processed in accordance with established procedures and regulations.

2 Develops and maintains a data base for contract information to provide a tracking system for contract activity; oversees provider and consultant contracts ensuring compliance with contractual terns and other regulations; oversees change orders, supplemental agreements, subcontractor changes, and other contractual processes.

3 Researches and generates information on prior programs and contracts to assist management, other departments or outside agencies.

4 Prepares standard lease documents for facility usage to ensure required information regarding lease terms is included; reviews tenants' insurance coverage to ensure that City's requirements are met.

5 Monitors and maintains internal and fixed assets; performs maintenance functions, inventory, and various audits.

6 Prepares and maintains reports on contract and financial activities to ensure that management has contract information.

7 Prepares bank wire transfers to expedite processing of loans and repayment to contractors.

8 Assists, supports, and provides direction in the interpretation of various contracts and contractual language for initiatives, directives, and City assets.

9 Performs any and all other work as needed or assigned.

Knowledge and Skills

1 Knowledge of City contract policies, procedures and requirements.

2 Knowledge of Community Development Block Grants (CDBG) regulations.

3 Knowledge of City insurance requirements for facility usage.

4 Ability to use spreadsheet and database software to generate reports.

5 Communicating effectively verbally and in writing

6 Establishing and maintaining effective working relationships

MINIMUM QUALIFICATIONS:

EDUCATION

• High school diploma or GED equivalent.

EXPERIENCE

• Four (4) years of experience administering, evaluating or auditing grants and/or contracts; or government contract payment monitoring/processing.

EQUIVALENCIES

• A Bachelor's degree (or higher) in Business, Public Administration, or a Social Science field will meet the education and experience requirement.

LICENSES AND CERTIFICATIONS

• Valid driver's license with good driving record. ​

Salary Range

 

The salary listed on this job posting is the starting salary range; amount offered will depend upon qualifications.

City of Dallas is an Equal Opportunity Employer.