About Northern Trust

As a global leader in innovative wealth management, asset servicing, asset management and banking services, Northern Trust (Nasdaq: NTRS) is proud to guide the world’s most successful individuals, families, corporations and institutions.

Since 1889, we have aligned our efforts with our three guiding Principles That Endure: Service, Expertise, and Integrity. Together, they reflect the three cornerstones of business conduct which we strive to instill in our employees, whom we call partners, and to provide to our clients and the communities we serve worldwide.

With more than 135 years of financial experience and over 24,000 partners, we serve the world’s most sophisticated clients using leading technology and exceptional service.

Role/ Department:
A vacancy has arisen in our Private Equity (PE) Operations team. This is a team of who offer a first class service to a large PE client and work as a close team to ensure deliverables are met.

You will be working as a key senior member within the investor administration team whilst providing additional support to the wider team that administers a large secondary fund client with an active investment portfolio.

Key components of the role include liaising with internal teams and the Investment Advisor, completion of cash management tasks, completion of all aspects of investor administration and dealing with ad-hoc queries as they arise, all within scheduled timeframes and ensuring that all client KPIs are met. This will also include the expectation of achieving signatory status once the probationary period is complete.

We are open to both Melbourne & Sydney location

The key responsibilities of the role include:
Client Reporting:

• Providing a premier client service by building strong relationships with the Investment Advisor and any other third parties;
• Developing a thorough knowledge of your client and their bespoke requirements with regards to key processes;
• Working closely with the client to resolve queries;
• Working with other teams within NT to ensure delivery of client deliverables;
• To have a good understanding of fund administration business.

Accounting

• Hands on Exposure in Unit pricing end-end cycle

Cash Management

• Actioning ad-hoc cash management items as and when they arise;
• Processing payments on banking portals
• Completion of client monies and bank reconciliations on a monthly basis.

Investor Administration

• Undertaking the investor call/distribution process from end to end;
• Completion of the investor transfer process;
• Processing investor contact and bank detail updates;
• Monitoring of investor audit confirmations;
• Dealing with investor and fund tax reporting;
• Dealing with fund closings.

Team Administration

• Monitoring mailboxes, completing tasks assigned by the team leader or other senior team members;
• Perform reviews of junior team members work;
• Support other team members with workloads and rotate tasks on a regular basis.

Risk Management & Efficiencies:

• To identify efficiencies and areas for improvement to reduce risk and become more efficient;
• Ensuring that technology available is being fully utilized in the most efficient manner;
• Working with technology to resolve any issues and improve processes;
• Working closely with legal/compliance to ensure all funds are in compliance with the relevant regulatory authorities;
• To ensure full and proper reporting to your manager of any operational issues;
• Where delays are expected to flag any service delivery issues as early as possible;
• Ongoing review of daily controls and communications of any new ideas or suggested procedural changes.

Skills/ Qualifications:

• Previous experience as a Senior Fund Administrator with a signatory element is preferred;
• CA/CPA 2-4 years Fund admin experience in reputed Fund manager/custodian/Administrator
• Experience in Prep FS under AASB /IFRS and liaising and finalizing audits for investment funds
• Experience in AU distribution calculations for Trusts
• Possess excellent organisation skills with the ability to handle multiple priorities;
• Have an enthusiastic approach and positive attitude;
• Have customer service orientation with a concern for quality;
• Good analytical and problem solving skills
• Initiative to prepare procedures and checklists to assist others;
• Ability to set priorities and manage deadlines
• Advanced Excel Skills and knowledge of Investran would be an advantage
• Industry knowledge – know various financial instruments, local regulations and laws;
• Business or financial services qualification or studying for same. This is not essential but would be an advantage.
• Exposure to assurance/risk and compliance. Not essential but would be an advantage.
• Good team player, self-starter, flexible, with the ability to work under pressure with minimal supervision

Working with Us

As a Northern Trust partner, you will be part of a flexible and collaborative work culture, which has a strong history of financial strength and stability. Movement within the organization is encouraged, senior leaders are accessible, and you can take pride in working for a company committed to an inclusive workplace and assisting the communities we serve.

Philanthropy is deeply rooted in Northern Trust’s history and is an essential element of our culture. Employees around the world give their time and talent to work for the greater good of their communities.

Reasonable Accommodation

Northern Trust is committed to working with and providing adjustments to individuals with health conditions and disabilities. If you need a reasonable accommodation for any part of the employment process, please email our HR Service Center at [email protected], or alternatively you can discuss your individual requirements with the recruiter you are working with.

About Our Sydney Office

The brand new Northern Trust Sydney office was officially opened in early 2025. This expansion reflects our continued commitment to serving our clients, strengthening our presence in Australia, and fostering collaboration in a dynamic and growing market. Learn more.