ESSENTIAL JOB DUTIES

• Assist the Director of Real Estate & Space Planning to update the college’s space management and building model database to assure accurate physical space measurement and use data.

• Provide assistance with the analysis of the current space utilization and integrate into master plan, strategic plan and facilities planning issues.

• Make recommendations on improvements to layouts and space assignments.

• Perform space feasibility and fit studies.

• Attend user meetings, prepare meeting notes documenting space planning issues, draft scopes of work for planning studies (internal or consultant), prepare planning analyses, recommend and prepare solutions for space needs, prepare plans.

• Assist in the development of project feasibility reports by evaluating user needs, providing potential space reconfiguration designs and other deliverables.

• Identify options for space efficiency to meet central and academic program priorities.

• Identify and present strategies for sequencing space moves.

• Prepare presentation materials for senior leadership on current space issues and effectively communicate information graphically and verbally to inform decision-making.

• Assist in the development of departmental master plans. Gather and evaluate space utilization data, and prepare and present dashboards, plans and analyses.

• Document faculty and staff location data for both Workday and the 911 system. Update the system as needed when employees onboard and depart, and when moves happen within the department or departmental moves.

• Under the guidance of the Director of Real Estate & Space Planning, , the Campus Planning Intern will work with College departments to develop understanding of space needs, program requirements for renovation and relocation projects.

• Assist in designing schematic and feasibility plans to optimize space efficiency for smaller renovation projects while following building codes and AIA guidelines.

QUALIFICATIONS – Qualifications are deemed required or preferred and represent what is needed to effectively perform job. 

• High School Diploma or equivalent experience required.

• Previous internship or work experience in facilities, design, architecture or construction required.

• Working towards a Bachelor’s degree in architecture, engineering, facilities management, urban studies, building construction technology or closely related field strongly preferred.

KNOWLEDGE, SKILLS, AND ABILITIES – May be representative, but not all-inclusive, of those knowledge, skills, and abilities commonly associated with the job.  

• Thorough knowledge of the principles, practices and methods of Space Management

• Advanced Revit skill level 

• Basic knowledge of building codes; ability to inspect and determine the adaptability and cost of renovation of existing structures.

• Familiarity with space planning and facility databases

• Demonstrated project management skills

• Intermediate AutoCad experience

• Knowledge of, and experience using; MS Office software, Adobe Suite, AutoCAD preferred

• Familiarity with database development and space management software (e.g., Archibus and REVIT) supports the evaluation and allocation of space on campus while planning for long term space needs preferred

• Strong verbal, written and interpersonal skills to communicate effectively with individuals at all levels of the organization as well as outside consultants and contractors.

• Analytical skills necessary to evaluate data, proposals and plans, develop project ideas and conduct feasibility studies effectively. Strong problem-solving skills.

• Ability to take initiative, work independently, and follow solutions through to completion.

• Ability to work on multiple projects at one time. Ability to pay close attention to detail and quality while simultaneously responding to urgent requests.

• Strong organizational and time management skills including the ability to meet deadlines and work under pressure.

• Presentation preparation and delivery skills, ability to present in group settings.

• Assist with furniture layouts, specifications, coordination

• Support interior finishes selection, coordination, and documentation

• Help track project schedules and deliverables
   

PHYSICAL ABILITIES – Activities commonly associated with the performance of the functions of this job. The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Requires ability to lift and move objects that are light

• Requires ability to move materials occasionally

• Requires the intellectual and mental concentration and the need to concentrate, intellectually, for extended periods of time

• Requires the constant coordination of mental and visual attention

WORK ENVIRONMENT – Environmental or atmospheric conditions commonly associated with the performance of the functions of this job.

• Usual Office Conditions

IN-OFFICE EXPECTATIONS
This position requires an in-person presence on the Boston Campus during the work week. This assignment ends in March 2027.

The compensation for this position is $25 per hour, with a minimum of 20 hours per week, with increasing hours during the summer.

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In addition to a competitive salary, Emerson College is committed to the health and well-being of our employees and family members. We offer a generous benefits package to regular staff scheduled to work 20+ hours per week. 

Emerson Employment Categories influence work schedules, benefits eligibility, and time off policies. Benefits include outstanding health plans with limited out-of-pocket expenses, dental plans, generous time-off programs, and a 403(b) retirement benefit with a 9% employer contribution once eligible. Additional benefits, such as life and disability coverage as well as commuter offerings, are available.

Please refer to our benefits website for a full list of benefits and eligibility requirements.