Job Description

Who we are

Creative Artists Agency (CAA) is the leading entertainment and sports agency, with global expertise in filmed and live entertainment, digital media, publishing, sponsorship sales and endorsements, licensing, media finance, consumer investing, fashion, trademark licensing, and philanthropy.  Distinguished by its culture of collaboration and exceptional client service, CAA’s diverse workforce identifies, innovates, and amplifies opportunities for the people and organizations that shape culture and inspire the world.  The trailblazer of the agency business, CAA was the first to build a sports business, create an investment bank, launch a venture fund, found technology start-up companies, establish a philanthropic arm, build a business in China, and form a brand marketing services division, among other innovations.

The Role

This role will serve as a Group Assistant on the Hospitality team, supporting the execution of hospitality programs and day-to-day hospitality management. The Group Assistant will also assist with the on-site execution of tentpole events and hosted experiences. The candidate will interface daily with the client and collaborate cross-functionally with internal teams, external vendors, clients, and property partners to ensure seamless planning and execution.

Responsibilities

• Deliver best-in-class Hospitality experiences and ideas for brand clients
• Contributes by helping keep our finger on the pulse of the latest developments in the Hospitality and Experiential Marketing space by identifying and implementing the newest cutting edge technologies
• Works across the broader Brand Consulting department to identify new opportunities for Hospitality growth and improvements.
•  Support the team (and/or account teams as needed) with ongoing projects by tracking timelines, managing status reports, and assisting with client billings.
• Conduct general market research as required, staying informed on industry trends, competitors, brand activity, territories, and key events.
• Works with Account Service Teams to deliver ideas that align and exceed client objectives.
• Liaise with our clients and the wider CAA Brand Consulting teams based in New York and Los Angeles
• Collaborates on project-based brand client initiatives from start to finish (briefing to execution)
• Work with clients, vendors, and internal teams to ensure consistent & comprehensive communication
• Develop & manage timelines, run of show, budgets & reconciliation
• Establish effective relationships across agency multi-disciplinary teams
• Ensure all agency protocols are being followed including vendor agreements, accounting processes, recaps, etc.
• Utilize agency resources appropriately and efficiently
• Demonstrate highest level of critical thinking with focus on proactiveness and attention to detail

Qualifications

• Bachelor's Degree in Business, Marketing, Communications, or similar discipline
• 1+ years’ experience in sports/entertainment and hospitality/event planning Agency experience, highly preferred
• Understanding of how brand partnerships work- from negotiation through execution, hospitality and event management
• Strong relationships building skills
• Creative and strategic thinker
• Strong writing and presentation skills
• Proficient in Excel & PowerPoint
• Travel Required
•  Must be able to lift heavy boxes and items up to 30 lbs
• Ability to work in office minimum 3 days per week
• Team oriented, able to pivot and take on new tasks quickly
• Able to prioritize multiple projects with ease, manage deadlines, coordinate key timelines and perform under pressure with strong attention to detail
• Knowledge in working with detailed budgets
• Polished written and verbal skills. Strong at communicating in written format through well-crafted email correspondence
• Ability to build trust through relationship building, confidence and business acumen
• Able to utilize agency resources appropriately and efficiently
• Willingness to work early mornings or late nights to accommodate weekends and holidays (if applicable)

Location

• On-Site in Seattle, WA

Compensation 
The annual base salary range for this position is as follows:  

 

Seattle, WA- $20.00 - $22.00

 

This position is also eligible for benefits and a discretionary bonus. Ultimately, wages may vary based upon factors including, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria. Please talk with a CAA Recruiter to learn more. 

Benefits                                                                        

At CAA, we offer a competitive compensation and benefits* package for all regular full-time employees: 
 
Benefits where the company pays 80%-100% of the cost include:  

Medical, 

Basic Life and AD&D Insurance  

Telemedicine 

Employee assistance and mental health counseling in person, virtually or through text  
Paid Vacation / Holidays  
Paid Sick Time 

Paid Parental Leave and Other Paid Leaves of Absence 

NICU leave 

Bereavement resources 
Adoption Benefits 
Educational Assistance 
Mental Health Resources 
Employee Assistance Plan 

 

Employees may also elect to participate in voluntary benefits 

Dental, Vision Insurance 
401K Plan 
Flexible Spending Accounts (Health Care and Dependent Care)   

Health Savings Account 
Voluntary Life and AD&D Insurance 
Employee Perks 

Commuter Benefits 
 
*Benefits offered also include other statutory mandated benefits 

Please provide complete and legible information.  An incomplete application may affect your consideration for employment.

Creative Artists Agency, LLC (the “Company”) is committed to a policy of Equal Employment Opportunity and will not discriminate on the basis of race (inclusive of traits historically associated with race, including hair texture and protective hairstyles), color, religion, creed, gender or sex (including pregnancy, childbirth, breastfeeding or related medical conditions), national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, family and medical care leave status, military or veteran status, marital status, family status, sexual orientation, gender identity, gender expression, political affiliation, an employee’s or their dependent’s reproductive health decision making (e.g., the decision to use or access a particular drug, device or medical service), or any other characteristic protected by applicable law.

The absence of a permanent address is not a bar to employment. The Company does not discriminate against individuals based on housing status, including the absence of a fixed address.

The Company also complies with the Americans with Disabilities Act and applicable state and local laws with regard to providing reasonable accommodation for qualified individuals with disabilities.

CAA does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by CAA to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that CAA will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.