Do you believe the best ideas happen when people work together? We’re looking for a Rhythm Coordinator who turns meetings into momentum and transforms diverse perspectives into shared success. If you love connecting dots, and people, this is your stage.  

The Associate Project Manager oversees projects from initiation through completion, ensuring all deliverables meet client and internal standards while adhering to timelines and budget requirements. This role drives project workflows, fosters seamless communication across Account Services and Shared Services, and provides day-to-day oversight of assigned accounts. A team leader dedicated to operational excellence, the Associate Project Manager thrives and encourages a highly collaborative environment and ensures processes run efficiently to deliver exceptional results. 

 At Precision AQ, we will recognize your achievements and contributions. You will have learning and growth opportunities to realize your full potential. 

Core Responsibilities  

• Orchestrate day-to-day project activities on assigned accounts (timelines, status reports, hot sheets, project routing) with a collaborative mindset  
• Promote a team-first approach to foster open communication and mentorship, anticipating challenges and offering solutions 
• Create/maintain detailed timelines, resource plans, and status updates in Workfront (including planned hours)
• Manage and monitor project financials in partnership with Account Services Oversee tracking of project budgets, partnering with Account and Finance to ensure accuracy and profitability 
• Responsible for program budgets of $2-$3M with some oversight 
• Actively pursue opportunities to enhance your skills through mentorship and collaboration across teams  
• Promote and adhere to Precision Medicine Group's workplace values known as Precision Principles (Client Service, Purpose, Accountability, Mutual Respect and Collaboration)

Project Coordination 

• Lead internal status and kickoff meetings 
• Deliver proactive updates on timelines and resources while anticipating client needs and providing solutions that demonstrate partnership 
• Demonstrate deep knowledge of agency framework, client, and regulatory processes; collaborate on integrating client-specific requirements into workflows for efficiency and compliance 
• Integrate client-specific requirements and regulatory workflows into project plans 
• Navigate and escalate workflow challenges to maintain operational efficiency and uphold accountability 
• Foster candid communication during project planning and execution, ensuring collaboration and trust 
• Demonstrate growing ability to identify, assess, and mitigate risks; develop contingency plans and escalate issues proactively

People Leadership & Development 

• Assist in training, development, and mentorship of Project Coordinators 
• Conduct onboarding and system training for new hires across departments, ensuring clarity from day one 

Qualifications

Required Education: Bachelor’s degree in marketing, communications, advertising, or similar field is preferred 

Experience: 

• 2 plus years of experience working in an advertising agency Project Management Department required 
• Healthcare, Pharmaceutical or related Life Sciences experience preferred 

Skills: 

• Knowledge of Microsoft Office Suite Adobe 
• Experience in Workfront and Mac operating system with Copilot integration, preferred 

Competencies: 

• Collaboration - Works effectively with diverse teams, sharing ideas and contributing to shared goals 
• Adaptability - Adjusts to new tools, market changes, and shifting priorities calmly and effectively 
• Initiative - Takes proactive steps to accomplish tasks and meet objectives with managerial support 
• Accountability -Takes ownership of work, delivers high-quality results, and follows through on commitments