The Asst. Warehouse Officer-Finished Goods is responsible for [All activities being performed at WH of Finished Goods and Packaging Material stores at the respective Plant.]   

Core Responsibilities: 

• Area of responsibility – [Plant’s Finished Goods Warehouse, In bound Storage, Outbound] 

• Critical deliverables 

• Receive Inbound Goods: Ensure the receipt of goods from production, follow storage protocols, and record everything in SAP. 

• Prepare Authorization Slips: Handle material authorization slips for contractors. 

• Manage Warehouse Operations: Oversee warehouse activities, ensuring safety and security measures are followed. 

• Protect Storage Environments: Safeguard storage areas from severe weather, both indoors and outdoors. 

• Fulfill Orders: Execute delivery and fulfillment processes to meet customer satisfaction and Perfect Order, DIFOT targets for both domestic and export customers. 

• Enhance Dispatch Quality: Reduce and maintain zero customer complaints by improving dispatch quality specifically of food grade dispatches to domestic and export customers.  

• Handle Logistics: Manage inbound and outbound logistics following FIFO/FEFO principles. 

• Maintain Equipment: Ensure continuous operation of Material Handling Equipment (MHE) to avoid delays. 

• Liaise with MHE Providers: Work closely with MHE service providers to keep all equipment operational. 

• Separate Special Stocks: Keep separate storage for block and off-code stocks, and coordinate with production for timely reprocessing, repacking, or write-off. 

• Coordinate with Production: Collaborate with the production team for effective storage space management. 

• Participate in Audits: Actively take part in internal and external audits conducted by customers or third parties. 

• Handle Emergencies: Effectively manage emergency situations, especially during changing weather conditions. 

• Maintain Orderly Environment: Ensure the warehouse environment meets food and pharma-grade Quality Management Systems. 

• Match Inventory with SAP: Keep physical inventory in sync with SAP records through regular counts. 

• Coordinate Adjustments: Work with order processing and inventory controllers to make necessary adjustments. 

• Pest Management: Participate in Integrated Pest Management activities to protect the integrity of finished goods. 

• Agility and Innovation  

• Generate and Update Reports: Regularly create and update reports and statistics to keep a detailed record of warehouse activities. 

• Optimize Logistics: Improve logistics management to boost overall efficiency and enhance customer satisfaction. 

• Maintain Warehouse Upkeep: Design and implement layout improvements, conduct equipment inspections, and manage repair and maintenance requests to ensure the warehouse is in top condition. 

• Identify and Address Hazards: Proactively spot, report, and address workplace hazards, safety risks, and opportunities for operational improvement. 

• Pursue Operational Excellence: Continuously strive for excellence in operations while maintaining Quality Management System (QMS) standards. 

• Execute Special Projects: Lead and successfully complete special projects assigned by supervisors or management. 

• Deploy Manpower Strategically: Allocate workforce effectively to meet organizational goals and ensure efficient staff scheduling. 

• Monitor KPIs: Track key performance indicators to evaluate and improve team performance. 

• People management  

• Effective Decision-Making: Make timely decisions to optimize staff productivity and job execution. 

• Collaboration with 3P Contractors: Work closely with third-party contractors to ensure efficient execution of various tasks. 

• Team Problem-Solving: Facilitate problem-solving by actively involving teammates in discussions and seeking their input. 

• Performance Management: 

• Communicate clear job expectations to staff. 

• Plan, monitor, and assess job results. 

• Provide feedback and appraisal. 

• Employee Development: 

• Coach and counsel employees to enhance their performance. 

• Implement disciplinary measures when necessary. 

• Systems and Policies: 

• Contribute to the development and coordination of effective systems, policies, and procedures. 

• Enforce productivity standards. 

Qualified candidates will have: 

Mandatory requirements:  

• Bachelor/Master’s degree, preferably in Supply Chain Management or equivalent. 

• 2-4 Years’ experience in Stores & Inventory Management. 

• English fluency, both written and spoken  

Required behaviors and skills: 

• Attention to Detail: Ensure accuracy in inventory management and dispatch processes. 

• Initiative-taking Problem-Solving: Identify and address issues before they escalate. 

• Team Collaboration: Work effectively with other departments to ensure smooth operations. 

• Inventory Management: Proficient in managing and tracking inventory levels. 

• Logistics Coordination: Skilled in coordinating inbound and outbound planning. 

• SAP Proficiency: Experienced in using SAP or similar ERP systems for warehouse activities.