Role Description 

As an Assistant company Secretary to provide company secretarial and corporate governance support to the FNZ Group.

 Specific Role Responsibilities  

Responsibility for providing full subsidiary management support to the Group:

Subsidiary Management

• Liaising with key internal and external stakeholders to help ensure the statutory compliance for all Group entities within their appropriate jurisdictions.
• Preparing and/or coordinating the appropriate documentation to appoint or resign directors of the Group entities as required.
• Ensuring that the statutory records of the Legal Entities within the Group are kept up to date and that all required filings are made with the appropriate registries within the relevant jurisdiction.
• Monitoring and updating where required Group Authorised Signatory Lists, Powers of Attorney’s, Warrant Registers and Group Filing systems (Diligent Entities) as appropriate.
• Supporting the management of portfolio of entities across multiple jurisdictions within a global operating environment.

KYC Management

• To prepare and/or coordinate appropriate KYC responses for all Group entities.
• Ensuring that the KYC Playbook is up to date and fit for purpose.
• Supporting the maintenance of centralised KYC documentation and corporate records for global entities.

Meeting Support

• Creating meeting packs on the Group’s Board Management Portal
• Uploading documentation to the Board Management Portal.
• Arranging meetings of the Board of Directors of various entities within the Group.
• Preparing and circulating written resolutions for approval by the Board of Directors for the appropriate legal entities.
• Preparing Minutes, Written Resolutions and Action Tracker Templates and monitoring completion.

Governance & Compliance

• Support the Corporate Secretariat in the ongoing maintenance of a Group Governance Framework to include keeping up to date the Group Structure Chart and various Corporate Secretariat Trackers. All other works as requested commensurate with a role within the Corporate Secretariat.

Experience Required

Primary requirements 

• 4-7 Years of experience as an Assistant Company Secretary preferably within a regulated environment desirable.
• Financial Services experience is desirable.
• Experience supporting multi-jurisdictional corporate governance and subsidiary management activities.
• Experience with corporate governance platforms and entity management systems, Diligent Board Books and Diligent Entities experience is desirable.
• Strong stakeholder management skills with the ability to work effectively with senior management, directors, regulators, and external service providers across jurisdictions.
• Ability and ambition to learn new skills and apply them at pace essential.

About FNZ

Our culture is what drives us. It's at the heart of who we are and everything we do. It's what inspires, excites and moves us forward. Our ambition is to create a culture for growth, one that opens up limitless opportunities for our employees, customers and the wider world. At FNZ we know that great impact is only possible with great teamwork.  

That’s why we value the strength and diversity of thought in our global team.  

The FNZ Way is the cornerstone of what we do. It is comprised of four values that set the standard for how everyone at FNZ interacts with each other, with our customers, and with all our diverse stakeholders around the world. 

Customer obsessed for the long-term  Think big and make an impact   Act now and own it all the way  Challenge, commit and win together 

Read more about The FNZ Way and our values: www.fnz.com/culture 

About FNZ

FNZ is committed to opening up wealth so that everyone, everywhere can invest in their future on their terms. We know the foundation to do that already exists in the wealth management industry, but complexity holds firms back. 

We created wealth’s growth platform to help. We provide a global, end-to-end wealth management platform that integrates modern technology with business and investment operations. All in a regulated financial institution. 

We partner with the world’s leading financial institutions, with over US$2.5 trillion in assets on platform (AoP).

Together with our clients, we empower nearly 30 million people across all wealth segments to invest in their future.