Job Description:

ATTENTION: This job announcement will close at 11:59 pm Eastern Time on either:

(A) October 2, 2026, or

(B) The date that 50 applications are received; whichever occurs first.

If the announcement closes on the date that 50 applications are received, all applications submitted by 11:59 pm that day will be given consideration, including those in excess of 50.

Calvert County Government is seeking an organized, dependable, and professional individual to join the Office of the County Administrator’s team. This position will help prepare agendas, meeting packets, and materials for the Commissioners; support public hearings, public comments, meetings, minutes, and official records; and track assignments and follow-up items.

The ideal candidate will have strong communication and customer service skills and work effectively with elected officials, County staff, and the public. This position requires accuracy, confidentiality, flexibility, and the ability to assist with evening and after-hours meetings, as needed.

Join Calvert County Government and make a difference in the community you call home!

Performs advanced administrative, legislative, meeting coordination, and records management work in support of the Board of County Commissioners and the Clerk to the Board of County Commissioners. Serves as primary backup support to the Clerk and assists in coordinating Board meetings, legislative actions, official records, ceremonial activities, schedules, and administrative processes. Work requires considerable independent judgment, discretion, organization, confidentiality, and coordination with elected officials, County staff, outside organizations, and the public.

Essential Job Functions

Assists with preparing, reviewing, and coordinating Board of County Commissioners meeting agendas, supporting documents, attachments, and agenda packets for regular, special, and closed-session meetings. Coordinates Board calendars, Commissioner schedules, meeting requests, room reservations, and meeting logistics.

Coordinates proclamations, citations, certificates, ribbon cuttings, groundbreakings, invocations, and other ceremonial activities with appropriate County departments and outside participants.

Assists with preparing, editing, maintaining, and distributing meeting minutes, official correspondence, legislative files, resolutions, ordinances, agreements, and other official Board records. Administers applicable records-retention procedures and maintains associated records and files.

Coordinates Commissioner registrations, travel arrangements, lodging, itineraries, briefing materials, and attendance at conferences, training, meetings, and community events.

Prepares requisitions, purchase requests, expense reports, and related budget documentation. Maintains Board webpages, meeting archives, standard operating procedures, forms, templates, and administrative manuals.

Coordinates meeting-room arrangements, audiovisual requirements, refreshments, working lunches, and related support.

Performs work independently within established policies and procedures and refers matters involving policy decisions, contracts, expenditures, or official Board action to appropriate higher authority.

Operates a County vehicle or personal vehicle, as authorized, to travel to meetings, pick up meals or refreshments, and perform other work-related errands during the workday.

Other Duties

Performs related work as required.

Knowledge, Skills, and Abilities (These are pre-employment KSA that apply only to Essential Job Functions.)

Knowledge of --

• Advanced administrative and executive-office practices; governmental meeting and records-management procedures; records-retention requirements; agenda and document-management practices; and methods for preparing official correspondence, agendas, minutes, and legislative records.

• Electronic office and document-management applications and procedures, including Microsoft Office, agenda-management software, SharePoint, and electronic document-management systems, and the maintenance, accuracy, confidentiality, and safeguarding of official governmental records and information.

Ability to --

• Prepare accurate agendas, minutes, correspondence and other official materials.

• Organize multiple assignments and meet strict deadlines.

• Safeguard confidential and sensitive information.

• Exercise independent judgment within established policies and procedures.

• Coordinate effectively with elected officials, senior management, county departments, community organizations, media representatives, vendors and members of the public.

• Communicate effectively orally and in writing.

Required Qualifications (Note: Any acceptable combination of education, training and relevant experience that provides the above knowledge, abilities and skills may be substituted on a full-time year for year basis.)

Training and/or Education:

High school diploma or GED equivalent, including or supplemented by courses in office practices.

Experience:

Five years of progressively responsible administrative experience, preferably involving local government, executive administration or records management or closely related work.

Licenses or Certificates:

Valid driver's license.

Special Requirements:

Operation of County owned vehicle.

Background investigation required.

Physical Demands:

Operation of keyboard devices.

Unusual Demands:

Work is subject to deadlines and frequent interruptions.

May be required to attend evening meetings.

FLSA Status:

Nonexempt

Compensation Steps:

Pay rate: $33.05 - $35.37 per hour; $60,151 - $64,373 annually

Grade 722, full-time position, 35 hours per week

County Administrator's Office

Position closing date: October 2, 2026

Please Note: This position will close at 11:59 p.m. on October 2, 2026. To be considered for the role, ensure that your application is submitted before the deadline. The position will be removed from the website as of 12:00 a.m. on October 3rd.

Calvert County Government offers a comprehensive benefits package designed to support employees' health, financial well-being, and work-life balance. Benefits include:

• 15 days of sick leave
• 10 days of annual leave
• 5 days of personal leave
• 13 paid holidays *14 in an election year
• Defined Contribution Plan
• 457(b) Deferred Compensation Plan
• Medical, dental, and vision coverage
• Flexible spending accounts
• Up to 80% tuition reimbursement
• Gym membership discounts

Please Note: A complete application is required to be considered for a position within Calvert County Government. All prior work experience, education, and other certifications should be entered into the application and supplemental questions should be answered completely. Attachments are not provided to hiring managers unless you are selected for an interview.

Calvert County Government is committed to providing equal opportunity and reasonable accommodations for qualified individuals with disabilities. If you require an accommodation to participate in the application or interview process, please contact Human Resources at [email protected] with as much notice as possible.