Georgetown University comprises two unique campuses in the nation’s capital. With the Hilltop Campus located in the heart of the historic Georgetown neighborhood, and the Capitol Campus, just minutes from the U.S. Capitol and U.S. Supreme Court, Georgetown University offers rigorous academic programs, a global perspective, and unparalleled opportunities to engage with Washington, D.C. Our community is a close-knit group of remarkable individuals driven by intellectual inquiry, a commitment to social justice, and a shared dedication to making a difference in the world.

Requirements

Job Overview

The College of Arts & Sciences (CAS) Dean’s Office staff support the Dean of the College in carrying out this responsibility (as defined by Georgetown University Faculty Handbook) for the general effectiveness of the instructional programs of CAS, and in carrying out academic policies and regulations. The office collectively advises 3,500 undergraduates pursuing 51 different majors and 50+ minors in the Bachelor of Arts and Bachelor of Science degree programs. 

The Academic Records Specialist, reporting to the Manager of Academic Records, is responsible for maintaining CAS students’ academic records. The position has comprehensive knowledge of the university’s student information system and processes all changes to academic records. The position also provides integral administrative support for transfer credit postings and special projects.

Work Interactions

The Academic Records Specialist reports to the Manager of Academic Records and assists a team of sixteen advising deans. The role works closely with one administrative assistant and several graduate student assistants and liaises frequently with the Office of the University Registrar and the Office of Global Education. The role also interacts directly with students and faculty.

Requirements and Qualifications

• Bachelor’s Degree

• One year of experience in an administrative role

• Proficient in Microsoft Excel or Google Sheets

• Highly organized and detail-oriented

• Excellent interpersonal and communication skills

• Ability to multitask and prioritize

• Desire to work in a collaborative environment

Preferred Experience

• Experience working in an academic setting

• Experience with Google Workspace, Microsoft Access, and Banner (or another student information system)

Work Mode Designation

This position has been designated as Hybrid. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University.  Such review may necessitate a change to a position’s mode of work designation. Complete details about Georgetown University’s mode of work designations for staff positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work-designation.

Cover letter and resume required for consideration.

Pay Range:

The projected salary or hourly pay range for this position which represents the full range of anticipated compensation is:

Compensation is determined by a number of factors including, but not limited to, the candidate’s individual qualifications, experience, education, skills, and certifications, as well as the University’s business needs and external factors.

Current Georgetown Employees:

If you currently work at Georgetown University, please exit this website and login to GMS (gms.georgetown.edu) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.

Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a resume for each position of interest for which you believe you are qualified. Documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodations for any part of the application and hiring process, please visit the Office for Equal Opportunity Compliance website for general information about requesting accommodations, as well as information about requesting accommodations specifically for applicants. You also can also contact the Office for Equal Opportunity Compliance at (202) 687-4798 or [email protected].

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

GU is an Equal Opportunity Employer. All qualified applicants are encouraged to apply, and will receive consideration for employment without regard to age, citizenship, color, disability, family responsibilities, gender identity and expression, genetic information, marital status, matriculation, national origin, race, religion, personal appearance, political affiliation, sex, sexual orientation, veteran status, or any other characteristic protected by law.

Benefits:

Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.