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Business Operations Manager

Spektrum · Barcelona, Spain

Spektrum Group Spektrum Management Group Ltd Posted May 8, 2026

Spektrum have a wide range of exciting opportunities in several global locations. We are always looking to add great new talent to our team and look forward to hearing from you.

About Spektrum

Spektrum is a delivery-focused organisation specialising in providing high-quality talent, workforce solutions, and service delivery capabilities to support complex client requirements across multiple sectors.

Our operating model is built around three core pillars:

Talent Acquisition – identifying and securing the right talent
Workforce Experience & Development – enabling, supporting, and retaining our people
Service Delivery – ensuring consistent, high-quality execution for our clients

These functions are supported by strong business operations, including finance, compliance, and corporate services, ensuring that all activities are delivered efficiently, securely, and in line with regulatory requirements.

At Spektrum, we operate as an integrated system—aligning hiring, workforce deployment, and delivery to ensure seamless execution and measurable outcomes.

Working at Spektrum

Working at Spektrum means being part of a structured, high-performance environment where clarity, accountability, and continuous improvement are central to how we operate.

We focus on:

Clear roles and responsibilities aligned to our operating model
Performance-driven delivery with defined outcomes and measurable impact
Collaboration across functions to ensure successful client and organisational outcomes
Continuous development of skills, capability, and expertise

Our people play a critical role in delivering value to clients while contributing to the growth and evolution of the organisation.

Business Operations Manager

The Business Operations Manager is responsible for the execution and coordination of financial operations, corporate governance, compliance, and business administration activities to ensure effective organisational control, regulatory adherence, and operational efficiency. This role supports the full business support lifecycle, including financial management, reporting, compliance monitoring, risk management, and administrative governance, ensuring alignment with organisational objectives and regulatory requirements.

Responsibilities:

Support financial planning, budgeting, and forecasting processes
Maintain financial records, reporting structures, and statutory documentation
Ensure compliance with financial regulations, tax laws, and corporate policies
Support financial reporting, audits, and statutory filings
Assist with cash flow management, working capital tracking, and cost control
Maintain payroll, accounts payable, and accounts receivable processes
Support implementation and maintenance of financial systems and reporting tools
Ensure adherence to corporate governance frameworks, policies, and procedures
Support compliance monitoring, internal audits, and risk assessments
Maintain document management systems, records retention, and data integrity
Support vendor and third-party compliance, including due diligence and contract governance
Assist in compliance training, awareness programs, and internal communications
Act as a support liaison for auditors, regulators, and external stakeholders
Monitor regulatory changes, risks, and best practices to support process improvement
Support collaboration across teams on financial, compliance, and administrative matters

Functional Areas:

Financial Operations & Reporting
- Execution of financial processes and reporting activities, including budget tracking, financial reporting, payroll, accounts payable and receivable, and statutory documentation
Financial Planning & Analysis
- Support financial planning and performance monitoring, including forecasting, financial analysis, cost tracking, and performance reporting
Compliance & Governance
- Ensure adherence to regulatory and corporate requirements through policy adherence, compliance monitoring, audit support, and regulatory tracking
Risk Management & Internal Controls
- Support identification and mitigation of financial and operational risks through risk assessments, internal audits, and control monitoring
Business Administration
- Maintain administrative processes and governance structures, including documentation management, contract governance, and operational support
Data & Systems Management
- Maintain financial and compliance systems and data integrity, including system updates, reporting tools, data accuracy, and record management
Stakeholder & External Coordination
- Support coordination with internal and external stakeholders, including auditor coordination, vendor compliance, and cross-functional collaboration
Process Improvement
- Enhance operational efficiency and governance processes through workflow optimisation, policy updates, and continuous improvement initiatives

Key Performance Indicators (KPIs):

Financial Accuracy
- Accuracy of financial reporting and audit outcomes
Budget & Cost Control
- Budget variance and cost management effectiveness
Compliance & Governance
- Compliance audit success rate and regulatory adherence
Risk Management
- Effectiveness of risk identification and mitigation
Operational Efficiency
- Timeliness of reporting and process efficiency improvements
Data & Systems
- Accuracy and completeness of financial and compliance data
Stakeholder Support
- Responsiveness to internal and external stakeholder needs

Requirements:

Education & Experience
- Bachelor’s or Master’s degree in Finance, Accounting, Business Administration, Law, or a related field (or equivalent experience), with 3 years of experience in finance, compliance, business administration, or corporate governance
Skills & Expertise
- Strong experience in financial operations, reporting, compliance, risk management, governance frameworks, and administrative processes
Technical Knowledge
- Familiarity with financial systems, reporting tools, compliance frameworks, and data management systems
Right to Work
- Candidate must have the Right to Work (RTM) in Spain
Citizenship / Nationality
- Must have citizenship or nationality of one of the 32 NATO nations

We never know what new opportunities might be just over the horizon. If this opportunity isn't for you, please feel free to send us your resume anyway and be the first to know if something suitable for your skills and experience comes up.

Ready to apply?

Apply to Spektrum

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Spektrum

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SP

Service Delivery Coordinator

Spektrum · Barcelona, Spain

Apply now

Spektrum Group Spektrum Management Group Ltd Posted May 8, 2026

Spektrum have a wide range of exciting opportunities in several global locations. We are always looking to add great new talent to our team and look forward to hearing from you.

About Spektrum

Spektrum is a delivery-focused organisation specialising in providing high-quality talent, workforce solutions, and service delivery capabilities to support complex client requirements across multiple sectors.

Our operating model is built around three core pillars:

Talent Acquisition – identifying and securing the right talent
Workforce Experience & Development – enabling, supporting, and retaining our people
Service Delivery – ensuring consistent, high-quality execution for our clients

These functions are supported by strong business operations, including finance, compliance, and corporate services, ensuring that all activities are delivered efficiently, securely, and in line with regulatory requirements.

At Spektrum, we operate as an integrated system—aligning hiring, workforce deployment, and delivery to ensure seamless execution and measurable outcomes.

Working at Spektrum

Working at Spektrum means being part of a structured, high-performance environment where clarity, accountability, and continuous improvement are central to how we operate.

We focus on:

Clear roles and responsibilities aligned to our operating model
Performance-driven delivery with defined outcomes and measurable impact
Collaboration across functions to ensure successful client and organisational outcomes
Continuous development of skills, capability, and expertise

Our people play a critical role in delivering value to clients while contributing to the growth and evolution of the organisation.

Service Delivery Coordinator

The Service Delivery Coordinator is responsible for the execution and coordination of service delivery and project operations activities, ensuring efficient delivery, resource alignment, and compliance with client and organisational requirements. This role supports the full service delivery lifecycle, including project coordination, documentation, stakeholder communication, and operational support, ensuring high-quality delivery outcomes across client engagements.

Responsibilities:

Monitor and track project milestones, timelines, and deliverables
Maintain project documentation, reporting structures, and compliance records
Support project risk identification and mitigation tracking
Coordinate communication between internal teams, clients, and stakeholders
Support procurement, logistics, and resource coordination for projects
Assist with project budgeting and resource allocation tracking
Ensure compliance with contract terms, governance frameworks, and industry regulations
Provide operational and administrative support to Service Delivery and Project Managers
Support continuous improvement of service delivery workflows and processes
Assist in proposal development, project setup, and contract renewals
Maintain accurate project data and reporting within systems and tools

Functional Areas:

Service Delivery Support
- Coordination of project delivery activities, including timeline tracking, task coordination, and delivery monitoring
Project Documentation & Reporting
- Maintain project records and reporting structures, including documentation management, reporting updates, and compliance records
Stakeholder Coordination
- Support communication across teams and clients, including meeting coordination, communication tracking, and stakeholder updates
Operations & Logistics
- Support operational execution of projects, including procurement coordination, logistics support, and resource tracking
Compliance & Governance
- Ensure adherence to contractual and regulatory requirements through contract compliance checks, governance documentation, and audit support
Financial & Resource Tracking
- Support financial and resource oversight, including budget tracking and resource allocation monitoring
Process Improvement
- Enhance service delivery efficiency through workflow optimisation and process improvement initiatives

Key Performance Indicators (KPIs):

Delivery Efficiency
- Adherence to project timelines and milestones
Operational Accuracy
- Accuracy of project documentation and reporting
Stakeholder Coordination
- Responsiveness and communication effectiveness
Compliance & Governance
- Compliance audit success rate and contract adherence
Financial Tracking
- Accuracy of budget and resource tracking
Process Improvement
- Efficiency gains and workflow improvements
Data & Systems
- Accuracy and timeliness of system updates

Requirements:

Education & Experience
- Bachelor’s degree or equivalent experience, with 2 years in project coordination, operations, or business support
Skills & Expertise
- Experience in project coordination, documentation, stakeholder communication, and operational support
Technical Knowledge
- Familiarity with project management tools, reporting systems, and operational processes
Right to Work
- Candidate must have the Right to Work (RTM) in Spain
Citizenship / Nationality
- Must have citizenship or nationality of one of the 32 NATO nations

We never know what new opportunities might be just over the horizon. If this opportunity isn't for you, please feel free to send us your resume anyway and be the first to know if something suitable for your skills and experience comes up.

Ready to apply?

Apply to Spektrum

SP

Spektrum

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SP

Workforce Development Specialist

Spektrum · Barcelona, Spain

Apply now

Spektrum Group Spektrum Management Group Ltd Posted May 8, 2026

Spektrum have a wide range of exciting opportunities in several global locations. We are always looking to add great new talent to our team and look forward to hearing from you.

About Spektrum

Spektrum is a delivery-focused organisation specialising in providing high-quality talent, workforce solutions, and service delivery capabilities to support complex client requirements across multiple sectors.

Our operating model is built around three core pillars:

Talent Acquisition – identifying and securing the right talent
Workforce Experience & Development – enabling, supporting, and retaining our people
Service Delivery – ensuring consistent, high-quality execution for our clients

These functions are supported by strong business operations, including finance, compliance, and corporate services, ensuring that all activities are delivered efficiently, securely, and in line with regulatory requirements.

At Spektrum, we operate as an integrated system—aligning hiring, workforce deployment, and delivery to ensure seamless execution and measurable outcomes.

Working at Spektrum

Working at Spektrum means being part of a structured, high-performance environment where clarity, accountability, and continuous improvement are central to how we operate.

We focus on:

Clear roles and responsibilities aligned to our operating model
Performance-driven delivery with defined outcomes and measurable impact
Collaboration across functions to ensure successful client and organisational outcomes
Continuous development of skills, capability, and expertise

Our people play a critical role in delivering value to clients while contributing to the growth and evolution of the organisation.

Talent Acquisition Specialist

The Workforce Experience & Development Specialist is responsible for the execution and delivery of workforce-related activities, including training coordination, employee and contractor experience, HR operations support, workforce mobility, and compliance processes. This role ensures a high-quality workforce experience across the full lifecycle, supporting employees and contractors deployed across client projects while maintaining compliance with organisational standards and international regulations.

Responsibilities:

Support the execution of workforce training and development programs
Deliver employee and contractor engagement initiatives and support activities
Ensure adherence to HR policies, employment laws, and internal procedures
Support payroll processes, benefits administration, and HR systems maintenance
Coordinate contractor onboarding, deployment, relocation, and offboarding
Assist with visa applications, work permits, and international mobility processes
Support security vetting and clearance application processes
Maintain accurate workforce data, records, and documentation in HR systems
Track workforce metrics including engagement, retention, and performance
Act as a point of contact for workforce-related queries and support requests
Support alignment of workforce activities with business and client requirements

Functional Areas:

Workforce Support
- Coordination and execution of workforce lifecycle processes, including onboarding and offboarding coordination, documentation management, employee and contractor support, and HR record maintenance
Learning & Development
- Support delivery of training and capability development initiatives, including training coordination, tracking completion, supporting learning programs, and maintaining training records
Engagement & Experience
- Support workforce engagement and experience initiatives through employee and contractor communication, engagement activities, feedback collection, and experience support
HR Operations & Compliance
- Ensure adherence to HR policies, processes, and legal requirements through payroll and benefits support, HR system updates, compliance checks, and policy adherence
Workforce Mobility & Security
- Support international mobility and security processes, including visa and work permit coordination, relocation support, contractor deployment, and security clearance processing
Specialisation
- Develop subject matter expertise in a defined area, including Learning & Development, Talent Success, HR Operations, Mobility & Compliance, or Security Clearances

Key Performance Indicators (KPIs):

Operational Efficiency
- Workforce onboarding and deployment timelines and response times
Learning & Development
- Training completion rates and capability development tracking
Engagement & Experience
- Employee and contractor engagement scores and feedback results
Compliance & Accuracy
- Compliance audit success rate and documentation accuracy
Data & Systems
- HR data accuracy and system update timeliness
Retention & Stability
- Workforce retention rates and contractor continuity

Requirements:

Education & Experience
- Bachelor’s degree or equivalent experience, with 2 years in HR operations, workforce support, or employee experience
Skills & Expertise
- Experience in training support, HR processes, workforce coordination, compliance, and employee relations
Experience
- Minimum 2+ years of experience in talent acquisition, sourcing, or HR business partnering
Right to Work
- Candidate must have the Right to Work (RTM) in Spain
Citizenship / Nationality
- Must have citizenship or nationality of one of the 32 NATO nations

We never know what new opportunities might be just over the horizon. If this opportunity isn't for you, please feel free to send us your resume anyway and be the first to know if something suitable for your skills and experience comes up.

Ready to apply?

Apply to Spektrum

SP

Spektrum

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SP

Talent Aquisition Specialist

Spektrum · Barcelona, Spain

Apply now

Spektrum Group Spektrum Management Group Ltd Posted May 8, 2026

Spektrum have a wide range of exciting opportunities in several global locations. We are always looking to add great new talent to our team and look forward to hearing from you.

About Spektrum

Spektrum is a delivery-focused organisation specialising in providing high-quality talent, workforce solutions, and service delivery capabilities to support complex client requirements across multiple sectors.

Our operating model is built around three core pillars:

Talent Acquisition – identifying and securing the right talent
Workforce Experience & Development – enabling, supporting, and retaining our people
Service Delivery – ensuring consistent, high-quality execution for our clients

These functions are supported by strong business operations, including finance, compliance, and corporate services, ensuring that all activities are delivered efficiently, securely, and in line with regulatory requirements.

At Spektrum, we operate as an integrated system—aligning hiring, workforce deployment, and delivery to ensure seamless execution and measurable outcomes.

Working at Spektrum

Working at Spektrum means being part of a structured, high-performance environment where clarity, accountability, and continuous improvement are central to how we operate.

We focus on:

Clear roles and responsibilities aligned to our operating model
Performance-driven delivery with defined outcomes and measurable impact
Collaboration across functions to ensure successful client and organisational outcomes
Continuous development of skills, capability, and expertise

Our people play a critical role in delivering value to clients while contributing to the growth and evolution of the organisation.

Talent Acquisition Specialist

The Talent Acquisition Specialist is responsible for executing recruitment activities across the full candidate lifecycle, ensuring high-quality pipelines, compliance, and a strong candidate experience aligned with business and client needs.

Responsibilities:

Execute recruitment processes from sourcing to placement
Build and maintain candidate pipelines
Screen and assess candidates
Coordinate interviews and scheduling
Ensure compliance of submissions and documentation
Maintain ATS/HRIS data accuracy
Track pipeline metrics and performance
Support candidate engagement and experience
Coordinate onboarding handover to workforce teams

Functional Areas:

Recruitment Support
- Execution of hiring processes, including job postings, scheduling, and ATS updates
Sourcing & Pipeline
- Build candidate pipelines through talent sourcing, outreach, and pipeline tracking
Candidate Engagement
- Manage candidate experience through communication, follow-ups, and relationship management
Compliance & Submission
- Ensure quality and compliance through CV formatting, documentation, and client submission standards
Data & Reporting
- Maintain recruitment data through pipeline tracking and reporting updates
Specialisation
- Develop expertise in a defined area such as Nation, Industry, or Profession

Key Performance Indicators (KPIs):

Pipeline: Candidates per role
Speed: Time-to-submit
Quality: Interview-to-offer ratio
Compliance: Submission accuracy
Experience: Candidate satisfaction

Requirements:

Education & Experience
- Bachelor’s degree in Human Resources, Business Administration, or a related field (or equivalent experience), with at least 2 years of experience in talent acquisition, sourcing, or recruitment operations
Skills & Expertise
- Strong sourcing and candidate engagement skills, experience managing recruitment processes, ability to assess candidate suitability, and understanding of the recruitment lifecycle and best practices
Technical Knowledge
- Experience using ATS/HRIS systems, recruitment tools (e.g. LinkedIn, job boards), and maintaining accurate recruitment data
Right to Work
- Candidate must have the Right to Work (RTM) in Spain
Citizenship / Nationality
- Must have citizenship or nationality of one of the 32 NATO nations

We never know what new opportunities might be just over the horizon. If this opportunity isn't for you, please feel free to send us your resume anyway and be the first to know if something suitable for your skills and experience comes up.

Ready to apply?

Apply to Spektrum

SP

Spektrum

View all jobs →

SP

Calling All Security Cleared Professionals

Spektrum · Brussels, Belgium

Apply now

Spektrum Group Spektrum Management Group Ltd Posted May 8, 2026

Spektrum have a wide range of exciting opportunities in several global locations. We are always looking to add great new talent to our team and look forward to hearing from you.

Security Cleared Professionals – Defence & International Opportunities (NATO / EU / UK / US)

Are you a current or former security-cleared professional looking for your next opportunity in defence, government, or international environments?

At Spektrum, we support leading organisations across NATO, UN, EU, UK, and US programmes, delivering critical projects where expertise, trust, and performance are essential.

We are continuously building our network of professionals for current and upcoming opportunities across multiple domains.

Why Work with Spektrum?

We take a different approach to recruitment — focused on transparency, flexibility, and long-term partnership.
Full Transparency - You will always know the client, the environment, and the full context of the opportunity
Commercial Clarity - We operate a fixed margin model, providing full visibility and alignment from the outset
No Restrictive Clauses - We do not lock you into contracts with penalties — we believe in choice, not obligation
Trust-Based Engagement - We build long-term relationships based on performance and mutual value

Engagement, Mobility & Career Development

We understand the unique nature of working in defence and international environments:
Flexible Engagement Models - Work as a permanent employee or contractor, depending on your preference
International Opportunities - Roles across Europe and global locations
Visa & Relocation Support - Including work permits and visas for you and your dependants where required
Professional Development - Annual allowance for training and certifications to support your continued growth

Our Approach

We ensure you are fully informed and in control at every stage:
Full visibility of the client, project, and scope
Transparent breakdown of the commercial structure
Clear explanation of contract terms before any commitment
Access to detailed information packs and briefings
You decide whether an opportunity is right for you — with all the information upfront.

Who We Are Looking For

We are interested in professionals with active or previously held security clearance, including:

NATO Secret / National Secret
EU / UN clearance frameworks
Equivalent international clearances

Across areas such as:

Cyber Security & Information Assurance
Network Engineering & Infrastructure
Cloud & Systems Engineering
Communications / SATCOM / RF
Project & Programme Management
Intelligence, Operations & Support

Work With Us

Whether you are actively looking or simply open to hearing about relevant opportunities, we would welcome the opportunity to speak with you.

Next Steps

Apply now or contact us to arrange an introduction call to explore how we can work together.

We never know what new opportunities might be just over the horizon. If this opportunity isn't for you, please feel free to send us your resume anyway and be the first to know if something suitable for your skills and experience comes up.

Ready to apply?

Apply to Spektrum

SP

Spektrum

View all jobs →