The Role

Rubrik is looking for a Senior Executive Assistant to serve as a true strategic partner to our Chief Financial Officer. This is not a traditional administrative role. You will be a trusted advisor to the CFO who ensures our finance leadership operates at peak performance across a fast-moving, public-company environment.

We’re a high-growth cybersecurity company that moves quickly and thinks big. You’ll thrive here if you bring both the seasoned judgment of a senior EA and the entrepreneurial instinct to find a better way—whether that means adopting a new tool, redesigning a workflow, or anticipating a problem before it surfaces.

What You’ll Do

Calendar & Time Strategy

• Architect the CFO’s weekly schedule with intention—protecting deep-work blocks, sequencing high-stakes meetings for optimal energy, and ensuring preparation materials arrive in advance.
• Manage competing priorities across internal leadership, investor relations, board, and finance operations with sound judgment about what gets the CFO’s time and what doesn’t.
• Provide calendar management and travel coordination for the CFO's direct reports as needed, ensuring alignment across the finance leadership team.

Investor & Board Operations

• Coordinate end-to-end preparation for Quarterly Earnings cycles and Board of Directors / Audit Committee meetings partnering with Investor Relations, Finance and Legal to ensure all logistics and materials are seamless.
• Plan and execute multi-city investor meetings and local visits with flawless attention to logistics, timing, and the finance leadership team’s on-the-ground needs.

Operational Excellence

• Own the “zero-error zone”: manage complex expense structures,  and ensure every detail is accounted for before it reaches the CFO’s desk.
• Proactively identify and implement tools and process improvements—including AI and automation—that streamline executive workflows and boost team efficiency.
• Lead special projects such as global finance team offsites, departmental tool rollouts, and cross-functional initiatives.

Stakeholder Management

• Serve as the CFO’s gatekeeper and gateway—managing access with emotional intelligence so that even when the answer is “not now,” stakeholders feel heard and respected.
• Navigate sensitive financial conversations and pre-public information with absolute discretion and professionalism.

Who You Are

• A steady hand and a calming influence. You are known for your high emotional intelligence and unflappable nature. In high-pressure situations or fast-moving environments, you remain composed, professional, and solution-oriented, ensuring a low-friction and collaborative experience for everyone you interact with. 
• A seasoned professional with deep executive-support expertise who also brings a builder’s mindset—you don’t just maintain systems, you improve them.
• Hyper-proactive. You solve problems before the CFO knows they exist. If a flight is delayed, you’ve already rebooked it and shifted the afternoon calendar before the notification hits their phone.
• Financially fluent. You don’t need to be a CPA, but you understand the rhythm of finance— why Earnings Week is a blackout zone, and how budget planning cycles drive executive attention.
• Tech-forward and adaptable. You use Slack like a pro, navigate ERP and expense systems with ease, and you’re comfortable leveraging AI and automation tools to work smarter.
• An anchor during context switches. The CFO might move from a board discussion to a tax audit to a sensitive 1:1 in the span of an hour. You help them transition seamlessly without losing momentum.
• Discreet and trustworthy. You’ll have access to material non-public information. Your integrity and judgment are non-negotiable.

Requirements

• On-site 3x per week
• 8+ years of experience supporting C-Suite executives, ideally in a high-growth technology, SaaS, or cybersecurity environment.
• Demonstrated experience in a public-company setting or supporting executives through an IPO or rapid-scale phase.
• Expert-level proficiency in G-Suite, Zoom, Slack, and modern travel/expense platforms (e.g., Navan, Concur).
• Comfort adopting new technologies, including generative AI and automation tools, to streamline workflows.
• Exceptional written and verbal communication skills with the ability to draft executive-quality correspondence.
• Proven ability to manage highly confidential information with discretion.

Deal Structuring Manager

Location: London, UK. 

About the job:

Rubrik is seeking a highly commercial, strategic, and execution-oriented Deal Structuring Manager to join the Deal Structuring & Approvals team supporting our EMEA Sales organisation, based in London.

This is a senior individual contributor role with broad regional ownership and significant cross-functional influence. You will partner closely with Sales, Sales Leadership, Finance, Legal, Revenue Operations, and other key stakeholders to structure complex commercial opportunities, accelerate deal velocity, and protect long-term revenue quality and profitability across EMEA.

The ideal candidate combines strong business judgment, analytical rigor, and stakeholder influence. You should be comfortable operating in fast-paced environments, navigating ambiguity, and leading high-impact conversations on strategic and non-standard opportunities.

This individual will serve as a senior escalation point for complex transactions, exceptions, commercial negotiations, and global deal desk matters. You will also play a key role in improving policies, processes, and tooling that enable scalable growth.

As Rubrik continues to expand, Deal Desk is increasingly relied upon not only to approve transactions, but to shape how the company wins business in a disciplined and efficient way. We are looking for someone who upholds Rubrik’s RIVET values, demonstrates executive maturity, and brings a proactive ownership mindset.

To be successful in the role:

• 8+ years of experience in Deal Desk, Sales Operations, Commercial Finance, Pricing, Business Operations, Sales, or related commercial functions, preferably in SaaS or subscription-based businesses
• Strong experience structuring complex and non-standard commercial deals involving pricing, terms, approvals, and cross-functional alignment
• Ability to serve as a trusted advisor to Sales leaders and influence outcomes through sound commercial judgment
• Proven ability to balance growth, deal velocity, profitability, and policy compliance in dynamic sales environments
• Strong analytical skills with the ability to evaluate multiple deal scenarios and recommend optimal outcomes for both Rubrik and the customer
• Ability to independently manage escalations, resolve blockers, and drive momentum on strategic opportunities
• Demonstrated success leading process improvement, automation, or policy enhancement initiatives
• Strong executive presence, communication, and stakeholder management skills
• Ability to coach and guide stakeholders through pricing, approvals, and GTM process changes
• Comfortable operating across multiple countries, cultures, and stakeholders within EMEA

Requirements:

• Bachelor’s degree in Finance, Business, Economics, Law, or related field; advanced degree a plus, or equivalent practical experience
• Strong working knowledge of Salesforce.com, Excel, CPQ, and deal workflow systems
• Working knowledge of commercial contracts, revenue principles, and SaaS business models
• Experience in high-growth technology companies preferred
• Strong sense of ownership, urgency, and collaboration

About the team & role:

• An International Payroll Senior Manager is a high-level strategic leader responsible for the accurate and compliant execution of payroll across multiple global jurisdictions. This role bridges the gap between finance, HR, and legal compliance, ensuring that employees are paid on time and in accordance with local labour laws, tax regulations, and corporate policies.
• We are looking for an International Payroll Senior Manager to join our payroll team. This position involves managing payroll teams for multiple regions. The International Payroll Senior Manager is part of the finance team and will report to the Sr Manager, Global Payroll. In this role, you will work closely with the Accounting, Equity, HR and Benefits teams and the external payroll vendor.

What you’ll do?

Global Strategy & Process Improvement

• Vendor Management: Managing relationships with Global Managed Service Providers and conducting periodic RFPs to ensure cost-effectiveness.
• Systems Integration: Partnering with IT to ensure seamless data flow between HRIS Workday, Etrade, other external 3rd party vendors and the global payroll vendor.

Operational Excellence

• Accuracy & Timeliness: Overseeing the end-to-end payroll cycle for thousands of employees across diverse regions (EMEA and APAC). Ensure accuracy and timeliness of payroll, review off- cycle payroll, ensure timely check processing and review payroll reports.
• Handles escalated field queries and resolves issues in a timely manner.
• Collaborates cross-functionally with HR department for new hire processes, terminations and leaves of absence
• Develop internal controls to ensure the quality and efficiency of all payroll functions and regulatory compliance. Communicate procedures with company leadership and field offices.
• Ensure data accuracy and process integrity
• Anticipate and promptly resolve issues when they arise, address the root cause, and recommend mitigation plans to build business resilience
• Continuously drives improvements, automation, communication, and education to increase quality, improve employee experience, and enable rapid scaling
• Proactively identify, drive, and scale improvements in payroll systems, policies, and processes
• Provide expert advice and execution to achieve business goals related to payroll. Drive payroll projects with cross-functional teams to ensure the projects are set up correctly for payroll compliance, and that the process implemented is sustainable for scaling.
• Implementation and integration skills/knowledge preferred.
• Drive change management and successful adoption of all payroll changes
• Assess and manage issues and risks independently
• Funding & Treasury: Coordinating with the Finance team to ensure international bank accounts are funded, and currency conversions are managed to avoid payment delays.
• Audit Management: Leading internal and external audits, ensuring all payroll records are “audit-ready” at any time.
• Provide mentorship and guidance to payroll team members on their professional development, skill set, customer service skills, technical knowledge and management skills. Setting timelines for developments and mentorship, monitoring and redesigning programs/steps to support team members' growth accordingly.
  

Compliance & Risk Mitigation

• Taxation: Ensuring correct withholding and reporting for social security, income tax, and local statutory benefits (e.g., 13th-month pay, meal vouchers).
• Mobility Payroll: Managing complex payroll scenarios for expatriates, “digital nomads,” and employees on shadow payrolls.
• Legislative Monitoring: Staying ahead of changing labour laws in various countries to prevent penalties or legal disputes.

Experience you'll need:

• Experience: 12–15+ years in payroll, with at least 5 years specifically in a multinational environment
• Education: Bachelor’s degree in accounting, Finance, or HR. CPP (Certified Payroll Professional) is a plus.
• Hands-on experience with different Payroll, Time and Attendance, Human Resources Information Systems, and Payroll Service Providers preferred
• Workday HCM knowledge is required.
• Excellent project management and organisational skills, including the ability to manage effectively numerous concurrent projects and tasks in a fast-paced and rapidly growing environment
• Excellent written and oral communications, including education and change management
• Excellent analytical and decision-making abilities
• Demonstrated ability to support operations
• Demonstrated ability to design and proactively improve operational processes
• Demonstrated delivery of results through influence and cross-functional collaboration
• A self-starter who will take the initiative to lead and drive Payroll without constant direction

About Rubrik

• Rubrik is one of the fastest-growing companies in Silicon Valley, revolutionising data protection and management in the emerging multi-cloud IT industry. Recently, a Top 10 of the Forbes Cloud 100 and in the LinkedIn Top Companies list for 2020. Our mission is to unlock the power of data by organising and protecting the world's business information by building a forward-thinking, design-oriented brand that impacts the perception of user interface and experience in enterprise.

• We aren't shy about crafting products to solve problems no one has tackled or thought about before by defining the industry, instead of waiting for directions. Rubrik is the world's first platform to orchestrate data for hybrid cloud enterprises anytime, anywhere. We blend future-proof architecture with consumer-grade simplicity to pioneer a fresh approach to an old problem. Our focus is on the people who can produce extraordinary results. We need individuals who feel comfortable in ambiguity and excited by the prospect of a challenge. Bottom line, if you have a limitless drive and like to win, we want to talk to you!

About team and role:

• Our Team, Global Procurement, focuses on providing industry-leading Procurement Operations and Strategic Sourcing on a global scale at Rubrik. We are looking to add a Strategic Sourcing manager to support our Engineering, Information Security and IT teams. You’ll develop strategies and leverage market intelligence to negotiate software, hosting, hardware, and services agreements for these functions. You’ll have experience in best-practice procurement methods, and work to build strong partnerships with internal customers, influence and align roadmaps, and cultivate vendor partnerships. You will report to the Head of Strategic Sourcing and will be accountable for annual savings targets.

• You will work closely with a variety of cross-functional teams, including IT, R&D, Engineering, Legal, Finance, and Accounting, among others. You are someone who is a self-starter and comfortable working with limited direction while taking full ownership of your domain. You are an effective and passionate problem-solver who recommends pragmatic alternatives and is comfortable working in a fast-paced environment

What you’ll do?

• Project manage complex deals and drive the collaboration of all parties in negotiating strategies and executing favourable terms and conditions
• Develop & drive key category strategy and optimisation opportunities across Rubrik’s Engineering, InfoSec and IT functions
• Prepare RFQs, RFPs, bid documents, analyse and evaluate proposals, and administer the evaluation process
• Provide thought leadership from a procurement/sourcing perspective and work with business partners to develop new and creative strategies
• Manage the commercial aspects of contracts and license agreements to ensure that obligations are met, and the process for tracking renewals or replacement of existing agreements is managed and scalable
• Build strategic relationships with external suppliers and internal business partners to drive results and influence business decisions
• Contribute input toward the creation and implementation of programs to assess and promote supplier performance, development and management (e.g., establishing quarterly and annual goals, conducting quarterly business reviews, formal scorecard measures)
• Establish & report out on KPIs that support the procurement team’s goals and objectives

Experience you'll need:

• Excellent negotiation skills and broad procurement category management experience (including Software, Hardware, SaaS, Cloud & Professional Services) 
• 7+ years’ experience in Indirect Sourcing, with a strong track record in Technology Sourcing in a highly dynamic and fast-paced environment
• Excellent customer service skills and ability to partner with key stakeholders and build relationships across multi-functional teams
• Experience with supplier report cards and supplier management
• Strong financial and analytical skills, supporting the identification of cost savings opportunities and recommendations
• Self-starting, entrepreneurial, scrappy, resourceful, problem-solver with a strong work ethic and integrity
• Working knowledge of Coupa preferred
• Experience in contract negotiation from a legal perspective (i.e. J.D.) is a plus!

Location & Work Hours

• Location: Bengaluru, Karnataka (Hybrid)
• Work Hours: 8:00 PM - 5:00 AM IST.

Sr. Financial Analyst, Topline Finance

Are you ready to make an impact in a company that’s securing the World’s Data? 

Founded in 2014 by engineers from Google, Facebook and Oracle, Rubrik has created a cloud data management platform that’s transforming how companies backup, restore, search, analyze and manage data both on-prem and in the cloud. Blending expertise from the consumer and enterprise worlds, we’ve introduced a new, simple approach to the $48 billion legacy data backup and recovery market - a space that hasn’t seen innovation in 20+ years. 

In ~10 years, we’ve achieved $1.3B+ ARR, earned the trust of thousands of customers, and we’re just getting started! In April 2024, Rubrik had a successful IPO on NYSE.  Join us on this exciting journey to build a generational company.

About The Team

Our Topline FP&A team is a dynamic and essential partner to our Executive Leaders, driving all aspects of Topline growth (e.g. ARR, ACV/TCV bookings, revenue, billing,  gross margin) and strategy. We play a crucial role in providing valuable business insights that guide decision-making. By working cross-functionally, we help shape our financial and operational policies to enhance the efficiency and long-term financial performance.

What you do

In this role, your key responsibilities include: 

• Assist in preparing annual budgets, rolling forecasts, and long-term financial plans
• Maintain high-fidelity Topline Financial planning models, including ARR, Revenue, Gross Margin, and Billings
• Perform variance analysis on financial results vs forecasts / plans
• Clearly articulate the root causes of variances and trends to Topline leaders 
• Collaborate with cross-functional internal teams (Order Management, Deal Desk, Product Operations, etc.) to drive our “Land-the-Quarter” Daily Forecast analyses at quarter-end
• Support strategic initiatives and business case evaluations by modeling complex "what-if" scenarios for pricing changes, new product introductions, and new GTM initiatives
• Maintain organization and version control of various rolling forecasting in our financial planning tool, Adaptive 
• Partner with Data and BI teams to identify reporting gaps and maintain real-time dashboards that capture the latest business trends
• Monitor Budget vs. Actuals (BvA) for abnormalities and perform deep-dive reconciliations to ensure the highest integrity of reported key metrics
• Assist in preparing Executive Quarterly Interlock & Board of Directors Reporting packages to summarize key performance trends

You might be a good fit if you have/are:

• Bachelor’s degree in Finance, Accounting, Economics, or a related field
• 2-4 years of experience focusing on financial analysis, strategic finance, business operations, or related roles, ideally with 2+ years of Investment banking experience covering Software / SaaS Industry
• Proficient in Excel / Google Sheets & PowerPoint / Google Slides
• Demonstrated ability to manipulate, analyze, and summarize large data sets
• Excellent analytical and problem-solving abilities
• Experience with financial planning software and ERP systems (e.g., Adaptive, NetSuite, etc.)

#LI-KY1

About the team and role

The Global Corporate Accounting team owns the close and critical process for ensuring the financial statements are timely ready for the SEC reporting team. Our partners primarily include FP&A, Revenue Ops, Financial Reporting, Tax, Treasury, and IT and we focus on delivering accurate, timely financials through scalable processes.

We are looking for a Sr. Accountant to join our Accounting team. In this role, you will be a critical member of the financial close process, drive improvements to processes, and participate in ad hoc projects as they arise. You will work cross-functionally across the organization and solve problems on a regular basis. This role reports to the Senior Manager, Corporate Accounting at our HQ in Palo Alto and is an in-office hybrid role.

What you’ll do:

• Accounting close: Own and execute close activities for assigned areas, preparing journal entries, reconciliations, and flux analyses. Manage and execute the monthly and quarterly close processes, ensuring timely and accurate reporting.
• SOX/internal controls: Assist in developing, documenting, and implementing accounting policies and procedures to support SOX compliance.
• External audit: Manage PBC requests, provide support and walkthroughs, and respond to external auditor requests.
• Process improvement: Identify and implement automation/changes to processes to shorten the close timeline and enhance reporting accuracy by improving data quality and documentation.
• Policies and GAAP: Ensure compliance with US GAAP and company accounting policies.
• Cross-functional: Partner with FP&A on variance analyses and forecasts; collaborate with International teams for consolidation, AP/Procurement, Payroll, RevOps, and IT on upstream data and process dependencies.

We're looking for someone who has:

• Bachelor’s degree in Accounting, Finance, or related field; CPA or progress toward CPA preferred.
• 4+ years of relevant experience, ideally with a mix of Big 4 public accounting and high-growth public software/technology company.
• Strong understanding of US GAAP and close processes; experience with SOX controls and Big 4 external audits.
• Advanced Excel/Google Sheets skills; comfortable working with large datasets and reconciliations.
• Familiarity with accounting tools (e.g., Netsuite, LeaseQuery, Coupa, BlackLine, FloQast) is a plus.
• Excellent attention to detail, documentation, and organization; able to manage multiple deadlines.
• Strong communication skills with the ability to tailor messages to finance and non-finance stakeholders.
• Problem-solving mindset; proactive, curious, and comfortable driving process improvements.
• Ability to adapt and thrive in a fast-paced, high-growth environment.
• 3 days a week in office per Rubrik’s in-office requirements.

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