About the role:

The Talent Associate will provide the Equity, Culture and Talent department with operations and administrative support in partnership with department leaders to further the organizational mission. This role would work closely with all team members in the Department to ensure seamless, consistent, predictable and operations adhering to the high expectation of excellence. This role will serve as a key operational partner, specifically to the Talent team, enabling the team to drive sustainable efficiencies, strengthen documentation and redundancy, and enhance administrative and project support.

The ideal candidate will have strong attention to detail, initiative and the ability to execute effectively. Additionally, the ideal candidate will be comfortable working alone and in collaboration with a team. Moreover, the candidate should be comfortable asking questions for clarification of action items. The goal of this role is to support the effectiveness of the ECT department through administrative support and execution.

Location: Washington, DC (hybrid)

Reports to: Senior Talent Specialist

Positions Directly Reporting to this Position: N/A

This Position Is: Full time, Non-Exempt, Non-Union

Salary: $55,000 - $85,000

Responsibilities:

• Support the creation/revision of Talent internal processes and protocols that allow for equity through transparency and consistency across the organization, including creation and maintenance of Talent Standard Operating Procedures (SOPs)
• In collaboration with the Equity and Culture Manager, support the process for investigating internal allegations of violations of the organization’s policies and violations of the collective bargaining agreement;
• In collaboration with the Compliance and Benefits Specialist, support the maintenance of the departmental Google drives and documentation;
• In collaboration with the Director of Talent, support the Department’s confidential labor relations work, to include collective bargaining agreement negotiations and compliance with any established collective bargaining agreement;
• In collaboration with the Equity Culture and Talent Associate, support general payroll preparation and processing to include time card review and finalization, overtime review and time card completion for staff on extended leave;
• Support the organization in appropriately maintaining and utilizing confidential labor relations information including, but not limited to, the specific responsibilities outlined herein;
• In collaboration with the Senior Talent Specialist, conduct phone screens for vacant roles, ensuring timely communication between candidates and hiring teams, and complete thorough interview notes, assisting with follow-up communications when needed.
• Managing candidate logistics including scheduling, communications, and coordination with hiring teams.
• Prepare salary change notice letters/personnel action forms during the performance evaluation period, and ad hoc throughout the year, and file such documents in personnel files; Track salary and employment status changes;
• ​Support the operations and logistics of rolling out new projects, initiatives, and policies; 
• Support the Talent Specialist in managing the intern recruitment process, to include  ensuring both internal and external process timelines are met, setting up job posts and interview kits in the applicant tracking system, sharing jobs to external sources, and handling the administrative aspects of intern onboarding;
• In collaboration with the Talent Specialist, research recruitment sources, including job fairs, and identify partnership opportunities to maintain proactive and inclusive outreach; and
• Coordinating updates across systems and documentation platforms to ensure alignment between tools (e.g., Greenhouse, Google Drive, onboarding trackers).
• Assist with onboarding by coordinating with hiring managers to draft welcome emails, prepare onboarding communications, schedule onboarding sessions, and track new hire training during the first two weeks. Additionally supporting the 30/60/90 scheduling and conversation preparation.
• Assist with updating the applicant tracking systems resource materials to reflect changes in process or organizational priorities.
• Support the team in updating all internal documents, ensuring they are current, consistent, and easily accessible. This includes the annual compliance documentation and any updates when title changes/updates need to be made across documents
• Additional duties may be assigned consistent with the responsibilities and qualifications in this job description. 

Qualifications:

• 3+ years of human resources, people operations, or administrative experience. A relevant advanced degree may supplement the required work experience;
• Demonstrated emotional intelligence and analytical skills;
• Excellent written and verbal communication skills;
• Strong interpersonal skills;
• Highly organized and detail-oriented with the ability to manage and prioritize multiple projects and responsibilities simultaneously;
• Advanced or proficient use and understanding of Google Suite, to include Google Docs and Google Sheets;
• Experience with data systems/platforms or demonstrated ability to quickly learn how to use these aforementioned platforms;
• Creative skills and experience with visual presentations,using platforms like Canva or Google Slides;
• Proven ability to work with discretion and maintain confidentiality;
• Strong time management and organizational skills, and ability to consistently meet deadlines;
• Demonstrated customer service approach to supporting staff in performing their duties;
• Proven ability to work collaboratively and with transparency;
• Demonstrated commitment to Reproductive Freedom for All's mission, values, and goals;
• Experience contributing to, and a desire to work in, a workplace environment where diversity is valued and supported;
• Sincere interest in the professional development and healthy workplace experience of staff; and
• Commitment to ensuring anti-racism, diversity, equity, and inclusion are at the heart of our work and our organization.

OPTIONAL: Nice-to-haves (or excited-to-learns):

• Familiarity or experience with the needs of undergraduate prospective interns or academic cycles;
• Knowledge of or experience with project management tools, like Monday.com.

About the role:

The Equity & Culture Associate focuses on providing administrative and operational support to advance equity-centered initiatives, programs, and processes across the organization. This role helps ensure the effective implementation of projects that strengthen organizational culture, transparency, and consistency.

This position supports the execution of key Equity & Culture initiatives, including internal process development, survey administration, learning and development systems, and organization-wide events such as the all-staff retreat and intern/fellowship programming. The Associate also assists with maintaining documentation, supporting labor relations processes, and coordinating logistics for equity-focused programs and milestones.

The role requires strong attention to detail, organizational skills, and the ability to manage multiple priorities both independently and collaboratively while maintaining confidentiality. A commitment to equity and inclusion is essential, demonstrated through supporting transparent, consistent processes and contributing to initiatives that promote fairness, access, and an inclusive workplace culture.

The goal of this role is to enhance the effectiveness and impact of the Equity & Culture function by ensuring seamless operations and thoughtful execution of key initiatives, while also absorbing critical administrative and operational responsibilities to increase team capacity. By creating this additional capacity, the role enables greater focus on strategic priorities, data-driven decision-making, and progress toward key measurement and organizational goals. Through this work, the position helps foster a more equitable, inclusive, and values-aligned organizational environment.

Location: Washington, DC (hybrid)

Reports to: Director of Equity & Culture

Positions Directly Reporting to this Position: N/A

This Position Is: Full time, Non-Exempt, Non-Union

Salary: $55,000 - $85,000

Responsibilities:

• Support the development and implementation of Equity & Culture processes, tools, and resources by conducting internal research and audits, gathering and analyzing staff feedback, drafting and refining SOPs and guidance materials, and partnering with cross-functional teams to pilot, iterate, and scale practices that strengthen organizational transparency, consistency, and inclusion;
• Provide administrative and operational support for Equity & Culture initiatives, ensuring effective coordination and execution of projects and programs;
• Assist in planning and executing organization-wide culture and engagement initiatives, including the annual all-staff retreat, heritage month programming, wellness initiatives, and other staff-facing events;
• Create, distribute and track staff surveys, and assist in organizing results to inform culture and engagement strategies;
• Contribute to the development of internal Equity & Culture materials and resources (e.g., toolkits, guides, presentations) that support staff understanding and application of organizational values;
• Assist in maintaining and updating Equity & Culture–related content on internal platforms (e.g., intranet pages, shared resources), ensuring materials are current, accessible, and user-friendly;
• Coordinate logistics for Equity & Culture programming, including scheduling, calendar management, and cross-functional communication with internal stakeholders;
• Support internal communications efforts related to Equity & Culture initiatives, including drafting and designing newsletters, announcements, and engagement materials;
• Apply an equity-centered lens to all communications and materials, ensuring language, visuals, and content are inclusive, accessible, and aligned with organizational values;
• Track participation and engagement across Equity & Culture programs and initiatives, and assist in maintaining organized records to support reporting and evaluation efforts;
• Support the rollout of Equity & Culture–related initiatives by coordinating timelines, materials, and stakeholder communication;
• Attend and support cross-departmental meetings to help advance Equity & Culture priorities and ensure alignment across teams;
• Organize and maintain Equity & Culture project plans, timelines, and tracking tools to support team coordination and accountability;
• Provide general administrative support to enhance the overall effectiveness and impact of the Equity & Culture function, to include drafting slide presentations and other resources for staff and leadership;
• Additional duties may be assigned consistent with the responsibilities and qualifications in this job description. 

Qualifications:

• 1–3 years of professional experience in an administrative, operations, human resources, or equity and culture–related role;
• Demonstrated interest in or commitment to equity, inclusion, and fostering inclusive workplace cultures;
• Strong organizational skills with exceptional attention to detail and the ability to manage multiple priorities effectively;
• Ability to work both independently and collaboratively in a fast-paced, team-oriented environment;
• Strong written and verbal communication skills, with the ability to draft clear, inclusive, and professional materials;
• Ability to synthesize complex, incomplete, or unstructured information into clear, organized, and actionable outputs, such as presentations, standard operating procedures, and visual materials (e.g., flyers);
• Ability to handle sensitive and confidential information with discretion and sound judgment;
• Experience supporting projects, programs, or events from planning through execution;
• Comfort with administrative and operational tasks, including scheduling, documentation, and process coordination;
• Ability to problem-solve, ask clarifying questions, and adapt to evolving priorities and workflows;
• Proficiency in Google Workspace (Docs, Sheets, Slides, Drive) and comfort learning new systems and tools;
• Strong proficiency in tools such as Canva, Google Slides, and Constant Contact to design and produce polished newsletters, flyers, and presentations for internal and external audiences;
• Experience maintaining organized file systems and shared documentation repositories;
• Ability to apply an equity-centered and inclusive lens to administrative processes, communications, and program support;
• Bachelor’s degree or equivalent combination of education and relevant work experience preferred, but not required;
• Demonstrated commitment to Reproductive Freedom for All’s mission, values and goals;
• Demonstrated commitment to contributing to a workplace where diversity, equity, and inclusion are valued and centered in their work in general.

OPTIONAL: Nice-to-haves (or excited-to-learns):

• Experience supporting equity, inclusion, or culture-focused initiatives in a workplace setting;
• Familiarity with Learning Management Systems (LMS) and how to administer and optimize them;
• Experience with survey tools (e.g., CultureAmp, SurveyMonkey, Google Forms) and basic data analysis and interpretation;
• Experience supporting intern or fellowship programs with respect to program coordination and development;
• Familiarity with project management tools (e.g., Monday.com);
• Experience in planning and executing employee engagement or wellness initiatives;
• Comfort facilitating or supporting group sessions, trainings, or workshops.