The Assistant Property Manager supports the Property Manager(s) and others in managing all aspects of a single property or portfolio of commercial, industrial, or retail properties including marketing, operations, and financial activities.

Essential Duties and Responsibilities:

• Ensure services are provided consistent with policies, procedures, regulations, and contractual obligations and standards.
• Review and recommend approvals for accurate payment of vendor invoices following the terms of the management agreement, LPC policies, and property management approval authorization limits.
• Assist Property Manager(s) in preparing and delivering timely, accurate, and complete monthly reports and budget packages according to client requirements.
• Assist in collecting data and/or drafting tenant rent and Common Area Maintenance (CAM) reconciliations or Escalation (OpX) recovery charges.
• Assist, and coordinate with, lease administration and accounting on all lease administration activities including lease set up, lease changes, reporting, etc. using various company or client systems.
• Assist in coordinating tenant move-ins and move-outs, and "walks-through" spaces with Property Manager(s), tenants, and tenant improvement department; maintain vacant spaces in "tour ready" condition.
• Respond to tenant needs, ensuring that administrative and building technical staff resolve problems promptly.
• Coordinate contract documents, purchase orders, and other documents related to procuring goods and services at the property; assist in coordinating vendor deliveries and property services.
• Assist with bidding activities.
• Review tenant billings for accuracy and approval; review aging reports and collections efforts.
• Assist in performing regular property inspections; recommend alterations, maintenance, and reconditioning; work with contractors/vendors.
• Assist with developing plans, and preparing for, emergency response using company or client formats; ensure resources, supplies, and backups are in place to effectively recover from adverse events; assist in organizing drills and other training.
• Contribute through thoughtful and proactive execution of clearly defined duties, methods, and tasks; contribute to team performance through suggestions to improve systems, processes, and procedures.
• Assist with client communications; prepare and deliver timely, accurate, and complete reports.
• Perform other duties as assigned.

Qualifications:

• Bachelor's degree (BA/BS) preferred with 1-2 years of related experience and/or training; or a combination of education and experience; experience with commercial office, retail, and/or industrial properties is highly preferred
• Intermediate skills with Microsoft Office Suite required
• Ability to effectively communicate verbally and in writing with teammates, leadership team, vendors, tenants, and client employees in a straightforward, professional manner, keeping the appropriate customer(s) informed/updated as needed
• Knowledge of financial terms and principles; ability to calculate figures such as percentages, discounts, markups, and/or commissions
• Ability to comprehend, analyze, and interpret documents and solve problems involving several options in situations
• Intermediate level of analytical and quantitative skills required
• Strong organizational skills with an inquisitive and entrepreneurial mindset
• Proven track record for delivering excellent internal and external customer service; ability to successfully interact/communicate with tenants/vendors/contractors as well as teammates and leadership team
• Must possess the desire to lead and receive instruction on development of leadership skill set
• Ability to build consensus in work groups, listen actively, and create mutually beneficial resolutions
• Ability to travel daily to assigned properties as necessary
• Ability to work after hours, weekends, holidays, and during emergency situations as necessary to meet the needs of the client
• Ability to read and write English in order to understand manuals and procedures, and to write reports

Physical Requirements:

Ability to sit/stand/walk for long periods of time; manual dexterity to operate a computer keyboard, phone, and other office equipment; eyesight that allows for reading a computer screen, phone screen, reports, etc.; hearing that allows for hearing/understanding spoken words; lifting and carrying up to 20 lbs.  NOTE: Some, but not all, of our positions may have an additional requirement to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

This position is 100% in-office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position.

We are seeking a dynamic and experienced Construction Project Manager to oversee and drive projects for our key accounts in commercial real estate. This role will involve managing both local and remote projects, requiring a quick-thinking, multitasking professional with exceptional organizational skills, a keen eye for detail, and a commitment to excellent customer service. The ideal candidate will be a self-starter capable of making an immediate impact, effectively managing vendors, and navigating complex project requirements with ease.

As a Project Manager, you will be responsible for coordinating all aspects of these high-profile projects, ensuring they are completed on time, within budget, and to the highest standards. You will leverage your strong communication skills and proven ability to get things done to foster productive relationships with stakeholders and guide the project team to success.

Responsibilities:

• Develop comprehensive project plans, including scope, schedules, budgets, and resource allocation.
• Oversee the execution of all project phases, ensuring adherence to established schedules and financial constraints.
• Track project costs against program budget and report any variances.
• Source, negotiate with, and manage relationships with external vendors and contractors.
• Ensure that all vendor deliverables meet quality standards and project requirements.
• Serve as the primary point of contact for clients, stakeholders, and internal teams.
• Provide regular updates and reports on project progress, risks, and changes.
• Lead and motivate project teams, clearly delegating tasks and responsibilities.
• Monitor team performance and provide guidance to ensure project milestones are achieved.
• Run meetings with cross-functional teams to ensure alignment and progress on project goals.
• Facilitate effective collaboration and communication among team members.
• Identify potential project risks and develop mitigation strategies.
• Address issues promptly and implement corrective actions as needed.
• Conduct regular inspections and reviews to ensure compliance with project specifications and standards.
• Ensure that all project documentation is accurate and up-to-date.

Desired Competency, Experience, and Skills:

• Minimum of 5 years of experience in project management within the commercial real estate sector
• Proven track record of successfully managing multiple large-scale projects simultaneously from inception to completion.
• Strong organizational and multitasking abilities with a high level of attention to detail.
• Exceptional customer service skills, with a focus on building and maintaining client relationships.
• Excellent communication skills, both written and verbal, with the ability to convey complex information clearly.
• Effective time management skills, capable of prioritizing tasks and managing multiple projects concurrently.
• Demonstrated capability in vendor management and negotiation.
• Ability to work independently as a self-starter and drive projects forward with minimal supervision.
• Proficiency in project management software and tools (e.g., Microsoft Project, Asana, Trello).
• High level of initiative and proactive problem-solving.
• Strong leadership qualities with the ability to motivate and guide teams.
• Proven ability to make strategic decisions and navigate project complexities

This position is 100% in-office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position.

Responsible for providing timely and accurate reporting of the financial operations of assigned properties. This includes financial reporting, budgeting, forecasting and cash management

Responsibilities:

•  Responsible for the general ledgers for assigned properties, including monthly journal entries, income and expense accruals, expense recovery true-ups review, GAAP adjustments and bank reconciliations.
• Understanding of accounts payable (AP), accounts receivable (AR), cash receipts and lease administration functions of commercial real estate and how they drive the financial results of assigned project.
• Prepare monthly and quarterly reporting packages on the assigned portfolio of properties. The packages include analyses and support schedules of all balance sheet account and explanations of significant variances in income statement accounts.
• Review annual expense reconciliation schedules and billings to tenants.
• Prepare detailed interim and year-end working papers and support schedules requested by internal and external auditors.
• Work with the external auditors and prepare the draft annual financial statements and notes.
• Assist with audits in terms of research, analysis, documentation and response.
• Responsible for the annual property budget and quarterly forecast review. This includes review of of the lease and expense data in the prescribed software to generate revenue, expense and capital budget/forecasts, and preparation of property GAAP adjustments.
• Assist in preparation of the budget/forecast packages including detailed analysis of the revenue, expense and capital components.
• Prepare monthly cash forecast
• Assist Managers and Controllers with ad hoc requests.
• Handle special projects, as assigned.

Desired Competency, Experience and Skills:

• Communication, presentation and interpersonal skills
• Strong analytical ability
• Well-organized; self-starter, able to handle multiple priorities
• 2+ years of public accounting and/or commercial real estate accounting experience preferred
• Knowledge of GAAP (specifically, real estate)
• Understanding of property management in relation to financial accounting, recoveries, budgeting and forecasting
• Bachelor`s degree in Accounting preferred; CPA a plus, but not required
• Experience in MRI, Yardi, Skyline, JD Edwards, CTI systems desired
• Proficiency in PC-based software such as Microsoft Excel

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