Position Summary

The Accounts Receivable Supervisor manages the day-to-day activities of the accounts receivable department, ensuring accurate invoicing, timely collections, and proper cash application. This position supervises AR staff, reviews aging reports, addresses complex customer account issues, and maintains compliance with company policies and accounting guidelines. Working closely with sales, customer service, and finance teams, the supervisor helps strengthen cash flow, reduce credit risk, and support positive customer relationships. The role also contributes to process enhancements, financial reporting, and month-end and year-end close procedures.

Key Responsibilities

• Lead, coach, and develop Accounts Receivable staff to drive high performance and continuous professional growth.
• Promote a culture of accountability, customer focus, and ongoing process improvement.
• Collaborate with Sales, Customer Service, and Operations to address and resolve billing-related issues.
• Ensure the team consistently meets departmental KPIs and established deadlines.
• Oversee the accurate and timely preparation and distribution of customer invoices.
• Evaluate billing procedures to ensure alignment with contractual terms and company policies.
• Investigate and resolve complex billing discrepancies and customer disputes.
• Maintain thorough documentation and ensure proper audit trails.
• Analyze aging reports and proactively manage delinquent accounts to minimize risk.
• Design and execute effective collection strategies to improve cash flow.
• Escalate high-risk accounts as necessary and recommend write-offs when appropriate.
• Ensure accurate and timely application of incoming customer payments.
• Supervise account reconciliations and resolve unapplied or misapplied cash.
• Review and authorize customer account adjustments in accordance with policy.
• Identify trends in past due balances and recommend corrective process improvements.
• Establish and maintain strong internal controls within the AR function.
• Streamline AR workflows to enhance efficiency and reduce errors.
• Support ERP upgrades, system implementations, and automation initiatives.
• Ensure compliance with accounting standards and internal policies.
• Assist with month-end and year-end closing activities.
• Provide audit support by preparing requested documentation and analysis.
• Generate and support ad hoc reporting requests as needed.

Supervision of Personnel

• This role will be responsible for supervision/management of the Accounts Receivable and Collections staff.

Qualifications

Required

• Bachelor’s degree in Accounting, Finance, business administration or a closely related field from an accredited institution.
• 7+ years of progressive accounting and financial leadership experience, preferably within large-scale manufacturing or complex, multi-entity environments.
• Strong in-depth knowledge and experience working with mechanics liens, regulations and enforcements.
• Advanced proficiency in Microsoft Excel and strong working knowledge of Microsoft Office applications (e.g., Outlook, Word, PowerPoint), with demonstrated experience utilizing ERP and other accounting/financial systems to support reporting, analysis, and day-to-day financial operations.
• Experience with full-cycle accounting within a subledger/general ledger ERP system (prefer Infor SyteLine).
• Demonstrated high level of ethical conduct, integrity, and professionalism in handling confidential financial and operational information
• Strong knowledge of U.S. GAAP, and core accounting principles within a manufacturing or site-based environment
• Proven ability to collaborate cross-functionally with Sales, Operations, Finance, Supply Chain, and site leadership to support business decision-making
• Demonstrated leadership capability, mentoring junior staff, and driving accountability across finance processes
• High level of personal effectiveness with strong organizational skills, attention to detail, and ability to manage multiple priorities in a fast-paced, high volume Accounts Receivable environment
• Excellent written and verbal communication skills and actionable insights for non-finance stakeholders.

Preferred

• Accounting experience in a manufacturing environment.

Location

• The position is an onsite position at our Fremont, California facilities and may require up to 10% travel to IEM facilities.
• The California salary range for this position is $108,000 - $125,000 per year, depending on experience and qualifications.

Position Summary

The Accounts Payable Specialist is responsible for performing basic accounting functions which require knowledge of accounts payable to print, review, reconcile and to allocate to job costs and vouchers into the accounting system expense reports and UPS weekly voucher billings, LTL freight invoices in a multi-site system. In this role you will also help with various audits, month-end and year-end close (as needed).

Key Responsibilities

• Review vendor invoices, match to purchase orders and packing slips, research and resolve discrepancies, and voucher into the accounting system.
• Reconcile and post accounts payable batches in accounting system.
• Print, review, reconcile, allocate to job costs, and voucher into the accounting system expense reports for field service jobs.
• Reconcile and voucher weekly UPS billings into the accounting system.
• Review and voucher LTL freight invoices, both internal and intercompany, into the accounting system.
• Review and voucher multi-site utility invoices into the accounting system.
• Assist purchasing department employees with transactions when required.
• Print and obtain authorized signatures on all accounts’ payable checks.
• Upload all AP documents to electronic filing system.
• Assist with month end and year end close as requested.
• Assist with various audits as requested.

Supervision of Personnel

• This role will not be responsible for supervision/management of other people.

Qualifications

• High School Diploma or GED required
• 2+ years of administrative support experience in an accounting-related role within a manufacturing, industrial, or site-based environment.
• Excellent written and verbal communication skills, with the ability to translate complex financial data into clear, actionable insights for non-finance stakeholders.
• High level of personal effectiveness with strong organizational skills, attention to detail, and ability to manage multiple priorities in a fast-paced onsite environment
• Strong understanding of accounting principles (GAAP) and their application within the Accounts Payable function.
• Demonstrated experience supporting cash flow management, payment forecasting, and working capital optimization.
• Knowledge of internal controls, audit compliance, and financial policies related to Accounts Payable operations.
• Proven ability to identify and implement process improvements, automation initiatives, and financial efficiencies within AP processes.
• Proficiency in ERP systems and accounting software (such as Infor SyteLine, SAP, Oracle, NetSuite, or similar financial systems).
• Demonstrated high level of ethical conduct, integrity, and professionalism in handling confidential financial and operational information
• Advanced proficiency in Microsoft Excel and strong working knowledge of Microsoft Office applications (e.g., Outlook, Word, PowerPoint), with demonstrated experience utilizing ERP and other accounting/financial systems to support reporting, analysis, and day-to-day financial operations.

Preferred

• 2+ years of progressive accounting experience, preferably within a manufacturing, industrial, or site-based environment, with demonstrated responsibility within Accounts Payable processes.

Location

• The position is a 100% on-site role in our Surrey, British Columbia (Canada) facility, but may require up to 10% travel to IEM facilities, supplier sites, compliance audits, team off-sites or conferences.

Compensation: The hourly pay range for this position is C$ 29.00 - 38.00

Position Summary

The Site Controller is responsible to lead the accounting department in a fast-paced environment. The successful candidate will collaborate cross-functionally with internal teams and operations to ensure accurate accounting operations, effective project execution, and clear communication with stakeholders..

Key Responsibilities

• Lead and oversee the general ledger accounting function, ensuring accuracy, compliance, and strong financial controls.
• Manage the accounting department for California operations, providing leadership and oversight of daily accounting activities.
• Perform revenue recognition for Vendor-Managed Inventory (VMI) programs in accordance with applicable accounting standards.
• Conduct database audits of intercompany revenue allocations to ensure the accuracy, completeness, and integrity of financial data.
• Calculate and record warranty liabilities and amortization schedules; calculate and record the deferral and recognition of warranty-related revenue.
• Prepare monthly revenue cutoff deferrals for customer contracts with FOB destination terms to ensure proper revenue recognition.
• Oversee the month-end close process, including review of inventory, cash, bank, prepaid, accrued expenses, fixed assets, material, labor, intercompany and payroll accounts.
• Prepare and deliver financial analyses, reports, and schedules to support management decision-making and operational planning.
• Partner with operations to support financial performance and achieve operating objectives.
• Evaluate and strengthen internal controls while overseeing day-to-day accounting operations, including complex and non-routine transactions.
• Review and approve accounts payable disbursement, including payment lists, wire transfers, and check signing.

Supervision of Personnel

• This role will be responsible for supervision/management of the Staff Accountant(s).

Qualifications

Required

• Bachelor’s degree in Accounting, Finance, or a closely related field from an accredited four-year college or university.
• 3+ years of progressive accounting and financial leadership experience within large-scale manufacturing environment.
• Strong knowledge of U.S. GAAP, cost accounting, and core accounting principles within a manufacturing or site-based environment
• High level of personal effectiveness with strong organizational skills, attention to detail, as well as a demonstrated ability to identify and improve systems and procedures and ability to manage multiple priorities in a fast-paced onsite environment
• Demonstrated high level of ethical conduct, integrity, and professionalism in handling confidential financial and operational information
• Proven ability to collaborate cross-functionally with Operations, Finance, Supply Chain, and site leadership to support business decision-making
• Solid financial management experience including budgeting, forecasting, variance analysis, and financial reporting at the site or business unit level
• Advanced proficiency in Microsoft Excel and strong working knowledge of Microsoft Office applications (e.g., Outlook, Word, PowerPoint), with demonstrated experience utilizing mid-to-high tier ERP (Infor, SAP, Oracle, JDE, or other) and other accounting/financial systems to support reporting, analysis, and day-to-day financial operations.
• Excellent written and verbal communication skills, with the ability to translate complex financial data into clear, actionable insights for non-finance stakeholders

Preferred

• CPA Certification

Location

• The position is onsite position in our Fremont, California facilities and may require up to 10% travel to IEM facilities, supplier sites, compliance audits or conferences.

 The California salary range for this position is $ 180000 - $230000 per year, depending on experience and qualifications.

Position Summary

The Accounts Payable Specialist is responsible for performing basic accounting functions which require knowledge of accounts payable to print, review, reconcile and to allocate to job costs and vouchers into the accounting system expense reports and UPS weekly voucher billings, LTL freight invoices in a multi-site system. In this role you will also help with various audits, month-end and year-end close (as needed).

Key Responsibilities

• Review vendor invoices, match to purchase orders and packing slips, research and resolve discrepancies, and voucher into the accounting system.
• Reconcile and post accounts payable batches in accounting system.
• Print, review, reconcile, allocate to job costs, and voucher into the accounting system expense reports for field service jobs.
• Reconcile and voucher weekly UPS billings into the accounting system.
• Review and voucher LTL freight invoices, both internal and intercompany, into the accounting system.
• Review and voucher multi-site utility invoices into the accounting system.
• Assist purchasing department employees with transactions when required.
• Print and obtain authorized signatures on all accounts’ payable checks.
• Upload all AP documents to electronic filing system.
• Assist with month end and year end close as requested.
• Assist with various audits as requested.

Supervision of Personnel

• This role will not be responsible for supervision/management of other people.

Qualifications

• High School Diploma or GED required
• 2+ years of administrative support experience in an accounting-related role within a manufacturing, industrial, or site-based environment.
• Excellent written and verbal communication skills, with the ability to translate complex financial data into clear, actionable insights for non-finance stakeholders.
• High level of personal effectiveness with strong organizational skills, attention to detail, and ability to manage multiple priorities in a fast-paced onsite environment
• Strong understanding of accounting principles (GAAP) and their application within the Accounts Payable function.
• Demonstrated experience supporting cash flow management, payment forecasting, and working capital optimization.
• Knowledge of internal controls, audit compliance, and financial policies related to Accounts Payable operations.
• Proven ability to identify and implement process improvements, automation initiatives, and financial efficiencies within AP processes.
• Proficiency in ERP systems and accounting software (such as Infor SyteLine, SAP, Oracle, NetSuite, or similar financial systems).
• Demonstrated high level of ethical conduct, integrity, and professionalism in handling confidential financial and operational information
• Advanced proficiency in Microsoft Excel and strong working knowledge of Microsoft Office applications (e.g., Outlook, Word, PowerPoint), with demonstrated experience utilizing ERP and other accounting/financial systems to support reporting, analysis, and day-to-day financial operations.

Preferred

• 2+ years of progressive accounting experience, preferably within a manufacturing, industrial, or site-based environment, with demonstrated responsibility within Accounts Payable processes.

Location

• The position is a 100% on-site role in our Jacksonville, Florida facility, but may require up to 10% travel to IEM facilities, supplier sites, compliance audits, team off-sites or conferences. This position is not available for California residents.