Role Purpose

The PMO Manager plays a pivotal role in driving the successful delivery, governance, and continuous improvement of business-critical initiatives across the organisation, operating within the 4D delivery framework and supported by 4D SmartAlign.

This role is responsible for embedding consistent, outcome-focused project management practices, ensuring initiatives are aligned to strategic priorities, and enabling transparency, control, and value realisation across the project portfolio. The role combines leadership, governance, and stakeholder engagement, with a strong emphasis on practical delivery ensure value is delivered for every project.

Key Responsibilities

1. GPMO Leadership, Governance & 4D Framework

• Own and manage day-to-day GPMO operations in alignment with the 4D delivery framework

• Ensure consistent application of 4D phases, stage gates, and artefacts across all in-scope initiatives

• Champion the use of Smartsheet as the system of record for project delivery, planning, and reporting

• Ensure projects are correctly initiated, governed, and transitioned through the 4D lifecycle

• Act as a point of escalation for delivery risks, dependencies, and governance exceptions

2. Portfolio Management, Planning & Reporting

• Support enterprise demand management, intake, and prioritisation using 4D principles

• Ensure project plans, milestones, dependencies, and benefits are accurately maintained within Smartsheet

• Provide consolidated portfolio reporting to senior leadership and Board-level forums

• Monitor delivery performance, adherence to 4D governance, and portfolio health indicators

• Support strategic alignment of initiatives to business objectives and investment priorities

3. Stakeholder Engagement & Business Partnership

• Build strong relationships with executive sponsors, senior leaders, and delivery teams

• Support sponsors and project leads in understanding and applying the 4D framework effectively

• Provide clear, proactive communication on project status, risks, and outcomes

• Ensure business stakeholders understand expectations, roles, and responsibilities within the 4D model

• Support business cases, investment governance, and prioritisation decisions

4. Continuous Improvement & Capability Development

• Drive continuous improvement of the 4D framework and Smartsheet usage based on feedback and outcomes

• Identify opportunities to streamline governance while maintaining appropriate controls

• Promote best practices, standards, and consistency across the global PM community

• Support training, onboarding, and adoption of 4D and Smartsheet across the organisation

• Act as a change agent for improved delivery maturity

5. People Leadership & PM Community Enablement

• Line manage Project Managers and/or PMO resources

• Run recruitment, onboarding, and development of PM talent aligned to 4D capability expectations

• Coach and mentor PMs in effective application of the framework, stakeholder management, and delivery discipline

• Foster a collaborative, high-performing PM community with a shared delivery mindset

6. General Responsibilities

• Contribute to internal transformation and enterprise-wide initiatives

• Support project responses, strategic initiatives, and cross-functional programmes as required

• Perform other duties as reasonably required by leadership

Key Skills and Experience

• 8+ years’ experience in project, programme, PMO, or portfolio delivery environments, including at least 3–5 years in a PMO/GPMO leadership, portfolio governance, or project delivery management role

• Proven experience in PMO or GPMO leadership roles

• Strong understanding of enterprise delivery frameworks and governance models

• Hands-on experience with portfolio management tools and delivery platforms (e.g. Smartsheet or equivalent)

• Excellent stakeholder management and communication skills

• Ability to operate effectively at both strategic and delivery levels

• Pragmatic, outcome-focused mindset with strong attention to detail

• Comfortable leading change and driving adoption of new ways of working

Qualifications

• PRINCE2 Practitioner (or equivalent)

• PMP, CAPM, or comparable qualification desirable

Behaviours and Competencies

Aligned to organisational leadership values, the GPMO Manager is expected to demonstrate:

• Ability to create clarity and alignment around delivery priorities

• Strong change leadership and influence

• Clear, confident communication with impact

• Collaborative and inclusive leadership style

• Agile, data-driven thinking

• Consistent delivery of results and outcomes

• Commitment to developing others and building capability

• Leadership through influence, credibility, and example

We’re obsessed with making this the best job you’ve ever had!  

We want our teams to love working here, so we’ve created some incredible perks for you to enjoy:  

• We want our staff to love working here, and so we’ve created a few unique perks such as office breakfasts, quarterly lunches and virtual social events. Additionally, we value your input in your employee experience and have employee-led groups such as our DEI committee, employee resource groups such as Women and Allies, and our Pride Event Group 

• Have confidence in your health with our offered Medical Aid Scheme.   

• Invest in our competitive Personal Pension plan and help set you up for your future.  

• Big on family? So are we! Here at MRI Software we recognise that your family is important, and being able to spend quality time with your family as it grows is a wonderful experience. Therefore, the MRI Software Parental Leave benefit is designed to give you the opportunity to spend time with your new arrival(s).   

• Enjoy a fantastic work-life balance with 25 days of annual leave plus public Holidays, in addition to a bank of 16 hours of "Flex Time Off" to be used whenever and however you choose! 

• Further your professional development with our Tuition Reimbursement Schemes   

• Enjoy the flexibility of working from anywhere in the world for two weeks out of the year!   

About Us

From the day we opened our doors, MRI Software has built flexible, game-changing real estate software that powers thriving communities and helps make the world a better place to live, work and play. Fulfilling that mission is only possible because of one thing: exceptional people. People like you!  

Our people-first approach to PropTech is defining a new industry standard for client experiences that, quite frankly, can’t be duplicated. Experiences that deliver real value every day. And we know those experiences begin with our people.  

We believe MRI is more than just a workplace; it’s a connected community of people who truly feel they belong. Whether we’re investing in employee resource groups or providing tailored resources for each person to reach their full potential, we’re passionate about creating a work environment that makes you excited to show up every single day.  

At MRI, one of our core values is to strive to amaze.  From the intelligent solutions we create to the culture we cultivate, that’s our goal every day. Because that’s what industry leaders do. Whether you’re joining as a new Pride member or rejoining us after a short time away, your talent is vital to us, our partners and our clients. 

Amazing growth requires amazing employees. Are you up to the challenge?   

We know confidence gap and imposter syndrome can get in the way of meeting remarkable candidates, so please don’t hesitate to apply. We’d love to hear from you!   

MRI is proud to be an inclusive employer. We welcome and celebrate diversity across all backgrounds, including ethnicity, religion, sexual orientation, gender identity, disability, age, military, veteran status and more. 

We believe that Belonging is a direct result of Diversity, Equity, and Inclusion. Those values are woven into the fabric of who we are and are foundational to our continued success. Come and see for yourself!