The primary function of the Human Resource Administrator is to support the NXG People department in driving the operations, administration, culture, and values to our growing workforce. The HR Administrator role will focus heavily on executing on the various administrative tasks within the department as well as answering questions from across the company to help support the workforce. The ideal candidate will be organized, have great time management skills, and service oriented to provide the best employee experience.

Responsibilities

• Manage the HR Inbox, answering and assisting with all questions and triaging incoming emails
• Gather information needed to respond to incoming mail and employee requests, including employment verifications, electrical verification applications, wage claims, unemployment requests, etc.
• Assist with benefits administration, processes, and questions
• Support onboarding new hires as needed, including sending appropriate communications after hire
• Maintains Human Resource Information System records and QA/QC as needed; provide technical guidance
• Assist with ongoing HR audits
• Manage various projects, including employee anniversary recognition, baby baskets, and others as needed
• Complete HR admin operations duties such as processing separations, etc.
• Provide Nox Group and HR policy guidance and interpretation
• Gather and send reports, internally and externally as needed
• Assist with SOPs and process documentation
• Other duties as assigned

Qualifications

• Bi-lingual in Spanish/English preferred
• Highly proficient in Microsoft Excel
• Must be able to handle sensitive and confidential information
• At least 1 year of HR experience, preferably in construction

Education & Certifications

• Bachelor’s degree in a relevant field preferred but not required.

Safety Level

This is a safety sensitive position, and all applicable policies including drug test and background check will apply.

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Position Summary

The Legal Specialist will be a key member of the Legal Operations Department, reporting to the Senior Director of Legal Operations in Phoenix, AZ. This role is responsible for reviewing, drafting, and administering a broad range of commercial agreements, including sales and procurement contracts, non-disclosure agreements (“NDAs”), joint development agreements, intellectual property licenses, and other commercial documents. The Contract Specialist will support transactional matters by providing drafting, project management, and process expertise, and will work closely with Legal Department attorneys while engaging directly with internal business stakeholders.

Duties and Responsibilities

Contract Management & Administration

• Serve as contract management system administrator, responsible for workflow optimization, configuration, and technical support.
• Generate and maintain reports from the contract management system for Legal leadership and internal partners.
• Track personnel changes (new hires and departures) and update access, permissions, and relevant records in the contract management system.

Process, Policy & Documentation Support

• Update and manage content on the Legal Department’s SharePoint and Intranet pages.
• Assist with internal audits of contracts and contract‑related processes.
• Identify training needs and assist in onboarding new employees on Legal processes and contracting tools.
• Ensure familiarity with Legal Department policies, corporate policies, and operational procedures.
  
  

Operational & Cross‑Functional Support

• Submit Legal Department invoices for timely processing and payment.
• Collaborate effectively with attorneys, paralegals, and cross‑functional stakeholders throughout the organization.
• Manage multiple projects and priorities, ensuring deadlines are met with high‑quality work product.
• Proactively identify and escalate issues, propose solutions, and take ownership of assigned projects and tasks.
  
  

Skills and Competencies

• Strong organizational, analytical, and project management capabilities.
• Excellent written and verbal communication skills.
• Ability to understand and work with substantive legal concepts, transactional documentation, and contract terminology.
• Strong problem‑solving and decision‑making skills with a proactive, detail‑oriented approach.
• Ability to build and maintain effective working relationships at all levels of the organization.
• High degree of accuracy and attention to detail, including proofreading for grammar, spelling, and formatting.
  
  

Qualifications

• Bachelor’s degree preferred, or a paralegal certificate with 5-10 years of experience as a contracts or transactional paralegal.
• Proficiency with Microsoft Word, Excel, PowerPoint, SharePoint, and Outlook.
• Experience using contract management software.
• Demonstrated ability to manage multiple priorities in a deadline-driven environment with professionalism and sound judgment.

The Role:

We’re looking for a highly organized and detail-oriented HR Administrator & Office Manager to support our People team and serve as a key operational partner for our Tempe office. This role is ideal for someone who thrives in structured environments, enjoys building efficient processes, and takes pride in delivering a seamless employee experience through strong execution behind the scenes.

You’ll play a critical role in supporting HR operations, maintaining compliance, and ensuring our systems, documentation, and workflows run smoothly. You’ll also act as a reliable onsite resource and point of contact for employees, helping keep our office organized, functional, and welcoming.

You’ll report directly to the VP of People and collaborate cross-functionally across the organization.

What You’ll Do:

HR Administration & Operations

• Maintain accurate and up-to-date employee records and documentation, including employee folders and HRIS systems
• Manage and optimize workflows within our HR tech stack (Justworks, Deel, Lattice, Slack, Google Workspace, Zoom, Greenhouse)
• Draft and process offer letters and support general HR documentation needs
• Assist in updating and maintaining company policies and internal documentation
• Identify opportunities to improve efficiency across People processes and systems

Onboarding & Offboarding

• Coordinate onboarding logistics to ensure a smooth and consistent new hire experience
• Manage new hire documentation, including I-9 completion and system setup
• Partner with IT and internal teams on equipment coordination and access
• Support offboarding processes, ensuring proper documentation, communication, and system updates

Compliance & PEO Management

• Support multi-state compliance efforts by maintaining accurate records and tracking requirements
• Serve as a day-to-day administrator for our PEO, ensuring data accuracy and timely updates
• Assist with audits, reporting, and documentation as needed

Employee Support

• Act as a primary point of contact for employee questions related to HR processes, tools, and policies
• Provide timely, professional, and discreet support to employees and managers
• Escalate sensitive matters appropriately while maintaining confidentiality

Recruiting Coordination

• Support candidate coordination, including scheduling and onsite logistics
• Help deliver a smooth and organized candidate experience

Office Management & Coordination

• Serve as the onsite point of contact for office operations, including coordination with WeWork and building management
• Help maintain a clean, organized, and functional office environment
• Support logistics for onsite meetings, team gatherings, and office needs

Culture & Team Support

• Assist with planning team events, recognition efforts, and internal initiatives
• Support company-wide programs that enhance employee engagement and connection

Special Projects

• Partner with the VP of People on key initiatives, including engagement surveys, internal communications, and process improvements

You’d Be a Great Fit If You:

• Have 2-4 years of experience in HR, People Operations, or Office Management in a fast-paced environment
• Are exceptionally organized and detail-oriented, with a strong focus on accuracy and follow-through
• Enjoy creating structure and improving processes to drive efficiency
• Are comfortable working across multiple systems and tools, and eager to learn new technologies
• Are a clear and professional communicator, both written and verbal
• Handle sensitive information with discretion and sound judgment
• Thrive in an onsite role and enjoy being a dependable, go-to resource for employees
• Take pride in supporting teams and creating a well-run, organized workplace

Compensation:

This is a contract position offering $30–$35/hr, depending on experience, with the potential for conversion to a full-time role based on performance and business needs.

We encourage individuals from underrepresented backgrounds, including women and minorities, to apply for this position. We believe in creating a diverse and inclusive workplace and welcome candidates who may not meet every listed requirement but are eager to contribute and grow within our team. Even if you don't meet every requirement, we still encourage you to apply.