Position Description

Job Title: Accounting Administrator, Accounts Payable

Reports To: Accounts Payable Manager

FLSA Status: Non-Exempt

Location: Shared Services Office, Irving, TX (Hybrid)

Summary:

The Accounting Administrator provides administrative and operational support to centralized accounting functions by managing shared communication channels, processing mail and documentation, routing inquiries, and supporting workflow coordination. This role is responsible for ensuring timely intake, organization, and tracking of customer- and vendor-related correspondence while maintaining documentation standards, internal controls, and audit readiness.

Essential Duties and Responsibilities:

Administrative & Communication Support:

• Monitor and manage shared accounting email inboxes.
• Review, tag, categorize, and route incoming emails to the appropriate accounting team or queue.
• Acknowledge receipt of inquiries when required and ensure timely handoff to the assigned owner.
• Answer incoming accounting-related phone calls; provide basic information and route calls appropriately.
• Maintain inquiry logs, call logs, or tracking records as required.

Mail Processing & Document Management:

• Receive, open, and process incoming and returned mail related to invoices, statements, checks, and general accounting correspondence.
• Prepare and mail customer invoices, statements, and vendor payments as directed.
• Identify address issues, undeliverable mail, or documentation gaps and route findings to the appropriate owner.
• Scan, index, and attach documents to customer or vendor records within Microsoft Dynamics 365.
• Maintain organized electronic and physical files to support audit readiness.

Workflow Coordination & Task Support:

• Accumulate invoices received through centralized inboxes and route them for review.
• Verify invoices and expenses include required approvals prior to routing.
• Create, assign, and track work items related to inquiries and documentation requests.
• Follow up on open administrative items to ensure timely resolution.

Data Accuracy & Controls Support:

• Identify and flag potential customer or vendor master data issues.
• Ensure documentation accuracy and retention in accordance with SOX and internal controls.
• Adhere to established accounting policies and procedures.

Competencies:

• Strong organizational and administrative skills
• Attention to detail and accuracy
• Professional communication and customer service orientation
• Ability to manage multiple priorities
• Accountability and compliance focus

Education/Experience:

• High school diploma or GED required; associate degree preferred
• 1–3 years of administrative or accounting support experience preferred
• Proficiency with Microsoft Office
• Experience with Microsoft Dynamics 365 preferred

Work Environment:

Corporate shared services office environment with moderate noise level. Hybrid arrangements may be available based on business needs.

Physical Demands:

Must be able to sit, stand, walk, bend, and reach during the workday. May be required to lift up to 25 pounds occasionally.

Meriton is an Equal Opportunity Employer

Position Description

Job Title: Accounting Administrator, Accounts Receivable

Reports To: Accounts Receivable Manager

FLSA Status: Non-Exempt

Location: Shared Services Office, Irving, TX (Hybrid)

Summary:

The Accounting Administrator provides administrative and operational support to centralized accounting functions by managing shared communication channels, processing mail and documentation, routing inquiries, and supporting workflow coordination. This role is responsible for ensuring timely intake, organization, and tracking of customer- and vendor-related correspondence while maintaining documentation standards, internal controls, and audit readiness. The Accounting Administrator performs administrative support activities only and does not perform invoice posting, billing, collections, or credit decision-making.

Essential Duties and Responsibilities:

Administrative & Communication Support:

• Monitor and manage shared accounting email inboxes.
• Review, tag, categorize, and route incoming emails to the appropriate accounting team or queue.
• Acknowledge receipt of inquiries when required and ensure timely handoff to the assigned owner.
• Answer incoming accounting-related phone calls; provide basic information and route calls appropriately.
• Maintain inquiry logs, call logs, or tracking records as required.

Mail Processing & Document Management:

• Receive, open, and process incoming and returned mail related to invoices, statements, checks, and general accounting correspondence.
• Prepare and mail customer invoices, statements, and vendor payments as directed.
• Identify address issues, undeliverable mail, or documentation gaps and route findings to the appropriate owner.
• Scan, index, and attach documents to customer or vendor records within Microsoft Dynamics 365.
• Maintain organized electronic and physical files to support audit readiness.

Workflow Coordination & Task Support:

• Accumulate invoices received through centralized inboxes and route them for review.
• Verify invoices and expenses include required approvals prior to routing.
• Create, assign, and track work items related to inquiries and documentation requests.
• Follow up on open administrative items to ensure timely resolution.

Data Accuracy & Controls Support:

• Identify and flag potential customer or vendor master data issues.
• Ensure documentation accuracy and retention in accordance with SOX and internal controls.
• Adhere to established accounting policies and procedures.

Competencies:

• Strong organizational and administrative skills
• Attention to detail and accuracy
• Professional communication and customer service orientation
• Ability to manage multiple priorities
• Accountability and compliance focus

Education/Experience:

• High school diploma or GED required; associate degree preferred
• 1–3 years of administrative or accounting support experience preferred
• Proficiency with Microsoft Office
• Experience with Microsoft Dynamics 365 preferred

Work Environment:

Corporate shared services office environment with moderate noise level. Hybrid arrangements may be available based on business needs.

Physical Demands:

Must be able to sit, stand, walk, bend, and reach during the workday. May be required to lift up to 25 pounds occasionally.

Meriton is an Equal Opportunity Employer

Time Administrator

Company: Loenbro, LLC                                                                        
Location: TBD
Employment Type: Full-Time
FLSA Classification: Non-Exempt

Job Summary

The Time Administrator is responsible for the accurate and timely management of employee timekeeping and labor data across multiple construction projects. This role works closely with field supervision, project management, and payroll to ensure labor hours are properly recorded, coded, and reported in compliance with company policies and applicable regulations.

About Loenbro

Loenbro is a trusted, long-term construction lifecycle partner to thousands of customers across the U.S. Our service offerings include Critical Electrical, Mechanical & Structural, Soft Crafts, Inspection, Underground Maintenance and Installation, and Fabrication, and our vertical market focus spans all industries. Our expertise lies in simplifying the complex, so that our clients gain clarity and control in construction and maintenance. We do this by taking full ownership on every interaction, delivering multi-scope project excellence, and establishing long-standing relationships with our partners as we enhance and maintain your critical infrastructure. We have a national presence but a local approach—so that every customer benefits from our capabilities and our care. Through their relationship with us and the One Loenbro model, our customers are able to simplify, control, and succeed in the everyday.

Essential Job Responsibilities

• Collect, review, and process daily and weekly time entries for field employees and crews
• Ensure all time is accurately coded to the appropriate job, phase, and cost codes
• Monitor time entry submissions and follow up with supervisors to ensure deadlines are met
• Review and approve time entries for accuracy, completeness, and compliance
• Investigate and resolve time discrepancies in collaboration with field teams and project managers
• Maintain and update employee rosters, job assignments, and system access within timekeeping software
• Prepare and distribute daily and weekly labor reports, including Labor Distribution
• Perform audits of timekeeping data to identify errors, trends, and compliance risks
• Train employees and supervisors on timekeeping systems, policies, and procedures
• Support continuous improvement of timekeeping processes and systems

Other duties may be assigned as needed to support business operations.

Minimum Qualifications

Required:

• High school diploma or equivalent required; associate or bachelor’s degree preferred
• 2+ years of experience in timekeeping, payroll support, or administrative roles (construction industry preferred)
• Familiarity with timekeeping or payroll systems (e.g., Procore, Viewpoint, HeavyJob, or similar)
• Strong understanding of job costing, labor tracking, and basic payroll processes
• Proficiency in Microsoft Excel and other Microsoft Office applications
• Excellent attention to detail and organizational skills
• Strong communication and problem-solving abilities
• Ability to manage multiple priorities in a fast-paced environment

Preferred:

• Construction Industry experience
• Associate or Bachelor's degree.

Physical Demands and Work Environment

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Work Environment:

• Indoor office setting with controlled temperature.
• Up to 58 hour work weeks with flexibility during payroll processing weeks.

This role requires compliance with all applicable safety regulations, personal protective equipment (PPE) requirements, and Loenbro's Environmental Health and Safety (EH&S) policies.

Benefits

Loenbro offers a competitive salary, comprehensive benefits package, and rewards to those who join our team:

• Medical, dental, and vision insurance
• 401(k) retirement plan with company match
• Paid time off (PTO) and holiday pay
• Life and disability insurance
• Professional development and training opportunities
• Employee assistance program (EAP)

Benefits eligibility may vary based on employment classification and hours worked.

Our Core Values

LEAD with Values:

• Live with Integrity – We do the right thing and do what we say, in every Interaction - and practice stewardship to car for the communities where we live & work.
• Exceed Expectations – We anticipate customer needs, deliver Innovative solutions, and dedicate ourselves to creating outcomes that make a real difference.
• Act with Urgency – We take action, adapt seamlessly, and keep projects moving without compromising quality - because our customers priorities are our priorities.
• Deliver Excellence – We combine our passion for quality, our Industry expertise, and our eye for Innovation to make excellence our standard.

Guided by core values, grounded in grit and a commitment to excellence, Loenbro maintains and enhances the industrial infrastructure that betters our families, customers, and local communities.

Loenbro is an Equal Opportunity Employer.

We are looking for a Property Administrator to assist in directing and coordinating activities of on-site management. This person will assist in effectively implementing procedures, cost controls and policies, maintaining good tenant and client/owner relations, as well as assisting the Property Management team in maintaining invoice records and contacting vendors/setting up accounts. 

Responsibilities: 

• Answer management phones and assist with Tenant needs 
• Respond to inquiries by providing routine information and or taking and delivering messages. 
• Receive and distribute and review all purchase orders, track purchase orders in Workspace, alert personnel of any problems or unresolved purchase orders, run monthly reports. 
• Coordinate special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives etc. 
• Maintain inventory of office supplies and property staff directory. 
• Monitor outside vendors for compliance of contracts and certificate of insurance 
• Assist with preparing and administering service agreements 
• Establish and maintain record keeping and filing systems; classifies, sorts and files correspondence for tenant files and other documents 
• Responsible for accounts payable, accounts receivable and reporting. 
• Organize and code invoices in Workspace 
• Assist Chief Engineer with update of electrical analysis worksheet as utility invoices come in 
• Responsible for issuing Purchase Orders, tracking, and assigning the purchase orders to invoices as they are processed for payment 
• Applying tenant rents and open credits 
• Compiling and reviewing Tenant Billings and other misc. charges 
• Provide management team with aged delinquency reports and send late letters  

Desired Competency, Experience and Skills: 

• Must have a minimum high school education. Associates, B.A. or B.S. college degree preferred 
• Minimum of 2 years previous commercial property management experience 
• Experience with MRI, Workspace and Yardi software 
• Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, commercial leases. 
• Possess professional demeanor and excellent interpersonal skills. 
• Have access to reliable transportation and maintain a valid driver's license. 
• Computer literate and proficient on MS Word, Excel, PowerPoint, 
• Excellent communication skills, both verbal and written 
• Ability to work independently 

This position is 100% in-office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position.

IXL Learning, a developer of personalized learning products used by millions of people globally, is seeking a District Partnership Specialist to join our Professional Learning team and support districts in the Dallas-Fort Worth metroplex.

At IXL, we seek to help districts transform teaching and learning through best-in-class technology and services. As a District Partnership Specialist, you’ll serve as a trusted consultant, guiding school districts in the Dallas-Fort Worth metroplex through every stage of their implementation. You’ll ensure each district has a clear plan for using IXL tailored to their district goals and initiatives. In addition to delivering professional development, you’ll meet regularly with district and school leaders to monitor progress, analyze data, and plan next steps. You’ll work closely with internal teams to identify opportunities to expand district partnerships and share insights that help shape our products and services. #LI-REMOTE

We are looking for an enthusiastic, highly organized, and strategic educational leader with school or district leadership experience who thrives in a collaborative, high-energy environment. The ideal candidate is a polished communicator and engaging presenter who is energized by being in schools and classrooms, building relationships, and supporting educators in the field. 

This is a full-time remote position for candidates living in the Dallas-Fort Worth metroplex.

WHAT YOU'LL BE DOING

• Serve as an IXL implementation expert, supporting large, complex districts with their IXL implementation
• Partner with district leaders in the Dallas-Fort Worth metroplex to create and implement a professional development plan that supports a successful IXL implementation aligned to their goals and initiatives 
• Build relationships with key stakeholders across districts, including district leaders, principals, and teachers, to ensure a consistent implementation
• Travel locally to deliver professional development, meet with district and school leaders, visit classrooms, and provide other hands-on implementation support— 40% - 60% travel with occasional overnight travel
• Partner with the Sales team to effectively manage and grow customer relationships, including supporting districts piloting IXL and other pre-sales opportunities 
• Deliver high-quality live and virtual professional development sessions to drive engagement and usage of IXL
• Analyze and use data to drive decision-making and strategize next steps

WHAT WE'RE LOOKING FOR

• BA/BS degree
• Experience as a K-12 educator, with 5+ years of experience delivering professional development in K-12 settings
• MUST either have experience as a school or district administrator OR have extensive experience delivering PD to these audiences
• Experience leading a district or school instructional initiative or curriculum adoption
• An analytical, strategic thinker who can interpret data and develop effective plans that drive implementation
• Exceptional presentation skills; comfortable presenting to teachers and administrators 
• Excellent interpersonal skills—dynamic, enthusiastic, upbeat individual who connects well with others and has a positive, collaborative attitude
• Organized, methodical, and detail-oriented; ability to prioritize and effectively manage multiple projects and tasks concurrently, from start to finish
• Self-starter and quick learner with a passion for improving education through technology

We are seeking a Board Support Coordinator to provide relational and administrative support to the Board of Trustees through the Office of the General Counsel. As a Board Support Coordinator, you will Shine Hope as you serve through providing administrative and project support for the development and maintenance of mechanisms that support communications with the Board of Trustees. Join our team and shine hope in the lives of others! 

What you'll do:

• Manage tasks and projects assigned by the Board Administrator and Director-Legal Department.
• Coordinate meetings for the Buckner Board of Trustees and its subsidiaries including but not limited to arranging meeting space, meals, transportation, sending invitations, assist with preparing agendas, board meeting calendars for the year and uploading documents to the e-tool, coordinating travel and lodging.
• Proficiently administer the on-line Board support tool and act in a super-user technical capacity to understand the capabilities and limitations of the tool as well as how to optimize its use for the development and upkeep of an e-Board Resource library in support of the Trustees.
• Proficiently negotiate and work with hotels and other vendors to facilitate arrangements for events as assigned. Secure contracts with vendors for services and lodging. Oversee performance of vendors in accordance with the contracted terms for service. Resolve issues immediately. Manage accounting matters related to contracted vendors.
• Attend meetings at various geographic locations to assist with location and event needs. Travel domestically and international as needed and requested to support the organization.
• Perform assignments, projects, and other duties as requested. Perform general office tasks as required.
• Work successfully as part of the Board support and administration and Legal team with responsibility for maintaining working relationships with co-workers and maintaining the utmost level of confidentiality and professionalism.
• Provide telecommunications support including answering phones, taking messages, and timely and accurately routing messages and requests to the appropriate person. Accurately identify high priority callers and take immediate action to inform the department Board Administrator and Director and/or attorneys as necessary to properly manage routing of the caller and/or message to the appropriate individual.
• Meet regularly and as requested for staff meetings and Board experience and planning meetings.
• Timely and accurately submit hotel and travel invoices.
• Timely and accurately process Trustee reimbursement expenses and file in appropriate folders.

 What you’ll bring:

• Requires the ability to maintain confidentiality.
• Requires in-depth understanding of business principles related to project management, office administration, and accounting as evidenced by the attainment of a Associates Degree in Business Administration or a related field of study.
  • Alternatively, requires a High School Diploma (or G.E.D.) plus a minimum of 5 years prior related experience.
• Requires a minimum of 5 years supporting C-suite personnel; prior related experience supporting a Board of Directors or Trustees required.
• Requires proficient understanding of project management, process design and procedures development and continuous improvement. Requires proficient ability to define problems, collect data, establish facts, and draw conclusions dealing with abstract variables.
• Proficient working knowledge and ability to accurately and timely operate and perform computer related tasks with specific equipment and software applications, including Boad Management Software, Microsoft Word, Excel, Access, Power Point, and Outlook, required. Ability to perform tasks using accounting software or other systems required.
• Requires ability to effectively negotiate contracts with vendors.
• Requires proficient ability to speak, read and write English.
• Requires a strong sense of diplomacy and demonstrated success in developing strong collaborative relationships with organizational peers and outside colleagues. Requires ability to relate positively, influentially, and sensitively to a broad spectrum of persons in a variety of multi-tiered relationships and settings. Requires problem-solving skills.
• Requires recognized ability to meet multiple deadlines by maintaining a high level of organization.
• Requires the jobholder to work nights and weekends as needed to meet business needs.
• Ability to use up to 20 pounds of force occasionally, and /or up to 20 pounds of force frequently, and /or up to 10 pounds of force continuously to move objects.
• Ability to stand, walk, stand and sit, sometimes for prolonged periods of time.
• Requires ability to drive assigned vehicle(s) or personal vehicle, with appropriate state license, following all laws applicable; must provide proof of liability insurance and must be eligible to be insured under Buckner’s insurance policy. Must be age 21 or older to drive on behalf of Buckner.
• Requires ability to travel to various geographic locations, both domestic and international, with some overnight stays. Requires ability to obtain and maintain the necessary documentation to travel internationally.
• Requires ability to speak clearly and make self understood in face-to face interactions; to articulate with extreme accuracy and precisions to give directions speak on the phone, etc.
• Requires ability to communicate effectively orally and in writing.
• Requires ability to establish and maintain effective working relationships with staff, trustees, vendors, residents, families, agency representatives, etc.
• Requires ability to effectively work under pressure and remain flexible as priorities change; ability to effectively communicate orally and in writing and speak in front of groups.
• Requires ability to work under minimal supervision; exercise sound judgment and confidentiality.
• Requires recognition that the organization is a faith-based organization operating with a commitment to Christian principles.

The above description reflects the details considered necessary to describe the essential functions of the job and should not be construed as a detailed description of all the work requirements that may be performed in the job.