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Reporting directly into the Workplace and Facilities Sr.Director, you will manage all aspects of current and future facilities related programs as well as support the growing team in Singapore, APAC.

The Office Lead will be a dynamic, customer service-focused individual who works fast, pays attention to the details, and strives at all times to assist all things related to Workplace and Facilities.  This position will assist in building out programs for the future of the workplace and may be assigned special areas of focus such as office support and is expected to be cross-trained in all facility and administration related disciplines.

This role is 5 days/week in office, with hours of 9 AM to 6 PM.  Contractor for 6 months with ability to extend.

Key Responsibilities:

• Be the face of Gong in the Singapore office by providing support to the local team
• Create and implement culture and social programs for the growing Singapore office
• Create and implement workplace procedures and processes for the Singapore office
• Quickly and efficiently responds to all facilities inquiries and requests; Ensures timely and quality service delivery to every employee.  Follow up with employees to ensure complete customer satisfaction.  
• Responsible for maintaining office appearance, meeting set up coordination
• Manage food and snack program from inventory to budgeting
• Able and ready at a moment’s notice to assist with event setup and any related tasks as assigned (including AV support, moving furniture, sourcing vendors, providing hostess or serving duties during events, running errands and the like).
• Coordinate and manage property management requests and vendors for Singapore office
• Manage and coordinate Singapore office badge/access program
• Lead new hire onboarding locally.
• Work closely with IT to coordinate new hire and termed employee equipment
• Manage a budget allocated for Singapore office
• Complete a broad variety of administrative tasks for the Country Manager as requested
• Lead on internal coordination and execution/logistics for executive and senior leadership team visits to Singapore
• Coordinate and lead office employee experience events
  
  
  

Qualifications and Requirements

• High School Diploma or equivalent preferred
• College coursework or equivalent experience, in a related area preferred.
• 3+years administrative or office experience in related field desired.
• Ability to assess priorities quickly, and become proficient with protocol, culture and processes.
• Takes initiative and goes beyond established framework; looks for new ideas and creative solutions to overcome challenges.
• Intimately familiar with Internet tools and strong proficiency in intermediate Word, Excel, and G-suite.
• Strong communication skills, both written and verbal.
• Ability to handle confidential and sensitive information with the appropriate discretion 

Gong is an equal-opportunity employer. We believe that diversity is integral to our success, and do not discriminate based on race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, military status, genetic information, or any other basis protected by applicable law.

To review Gong's privacy policy, visit https://www.gong.io/gong-io-job-candidates-privacy-notice/ for more details.

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