WHO WE ARE
Lindblad Expeditions is a pioneer in the Expedition Travel space, with a legacy of exploration and discovery spanning decades. From taking the first citizen explorers to Antarctica in 1966, to opening the Galápagos and Easter Island to tourism, to launching our innovative partnership with National Geographic in 2004, our mission has always been to connect travelers with the world’s most extraordinary places.
Today, our fleet of 16 ships takes nearly 25,000 guests annually to some of the planet’s most remote and pristine locations. At Lindblad Expeditions, we do whatever it takes to ensure our guests experience the “Exhilaration of Discovery.”
Position Summary
We are seeking a reliable and detail-oriented Office Support Assistant to provide part-time administrative and clerical support to our team. This role is ideal for someone who is organized, proactive, and comfortable working independently in a fast-paced office environment.
This position will be on site and will be expected to work 30 hours per week.
RESPONSIBILITIES
JOB SUMMARY
We are seeking a reliable, detail-oriented Office Support Assistant to provide part-time (30 hours/week) administrative and operational support in a fast-paced office environment. This role is ideal for someone who is highly organized, proactive, and comfortable managing a wide range of responsibilities independently.
In addition to core office support duties, this position will play a key role in coordinating executive leadership travel, supporting internal and external visitors, and ensuring smooth day-to-day office operations.
ESSENTIAL DUTIES
The employee is expected to perform each essential duty to a high standard as expected by the Company.
· Sort and distribute incoming mail, including forwarding checks to the Accounting Department
· Review and route incoming mail such as medical forms, group reservations, HR documents, and other materials to appropriate departments
· Maintain office supplies, including ordering coffee, snacks, and other necessities; clean and maintain the coffee machine
· Schedule maintenance and repairs for office equipment and facilities
· Assist HR and IT with onboarding tasks, including assigning desks and key cards
· Code and process invoices as needed
Office Coordination & Visitor Support
· Facilitate office visits for internal team meetings and external guests
· Coordinate building access for visitors, including managing badges and entry logistics
· Reserve conference rooms and ensure spaces are properly prepared
· Arrange catering or meals (e.g., breakfast/lunch) for meetings and events as needed
Executive & Administrative Support
· Provide scheduling and coordination support for executive leadership travel, including booking and itinerary management
· Assist with other administrative tasks and special projects as assigned
QUALIFICATIONS
High school diploma or general education degree (GED).
1+ years of experience using Microsoft Office apps including Word and Excel.
1+ years of experience working in an office environment.
Strong organizational skills and keen attention to detail.
Ability to manage multiple tasks and meet deadlines under pressure.
Ability to communicate effectively and professionally--both verbally and in writing.
Comfortable working independently with minimal supervision
On-site role in a professional office setting
Flexible scheduling within standard business hours
Collaborative and supportive team culture
DISCLAIMER STATEMENT
This job description is intended only to describe the general nature and level of work being performed by an employee in this position. It is not intended to be construed as an exhaustive list of all responsibilities, duties, and skills or abilities required or persons so classified or assigned.
