About the role
Responsibilities:
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Contribute to planning, coordinating and executing the Bank’s involvement in conferences, trade shows, education sessions and mortgage broker appreciation events.
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Assist in managing the annual event calendar, including sporting events.
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Visit venues to plan layout of seating, menu, overall design and décor.
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Coordinate event logistics – including researching, negotiating and securing event spaces, budget management, registration and attendee tracking, arranging presentation and / or marketing materials and promotional items.
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Collaborate with internal Creative team to promote and publicize the event through channels such as email and social media.
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Foster new and nurture ongoing relationships with external partners including event managers for brokerages and broker associations.
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Organize and maintain inventory of event set-up equipment and marketing materials.
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Assists with invoice management and reconciliation.
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Contribute to the post-mortem evaluation of events to measure success and make optimization recommendations.
Knowledge / Skill Requirements:
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Minimum of 3 years’ experience in event planning.
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Post-secondary or college certification in Event Planning, Event Management or related program.
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Advanced knowledge of Microsoft Office including Word, Outlook, Excel and PowerPoint.
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Excellent verbal and written communication skills.
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Exceptional organizational and time management skills.
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Good knowledge of event design, flow and logistics.
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Ability to multi-task and thrive in a fast-paced environment.
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Capacity to work independently on multiple projects simultaneously.
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Proactive mindset with the ability to work well with tight timelines.
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Ability to be onsite for events during the day and some evenings/weekends.
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Must be able to lift as much as 30 lbs., as some event set-up may be required.
