Key Responsibilities

1. Invoice Management

• Receive, review, and verify all supplier invoices and supporting documents.
• Match invoices with POs, contracts, and GRNs according to company procedures.
• Ensure accurate coding and posting of invoices into the ERP system.
• Handle non-PO invoices and get required approvals.

2. Payments Processing

• Prepare vendor payments (checks, transfers, online banking).
• Ensure payments are executed on time based on due dates and company payment terms.
• Maintain payment schedules and update the cash outflow report.

3. Vendor Account Management

• Perform regular vendor account reconciliations.
• Follow up on discrepancies and resolve issues with suppliers.
• Maintain an updated supplier database and ensure accurate financial records.

4. Month-End Closing

• Support accruals and provisions related to accounts payable.
• Prepare payable aging analysis and highlight overdue balances.
• Assist in financial closing and reporting as needed.

5. Compliance & Documentation

• Ensure proper filing of invoices, receipts, and payment documents.
• Follow internal controls and company policies for approvals & documentation.
• Support internal/external audits by providing required documents.

Requirements

• Bachelor’s degree in Accounting, Finance, or related field.
• 2–4 years of experience in Accounts Payable or general accounting.
• Strong knowledge of accounting principles & payable cycle.
• Experience with ERP systems (SAP, Oracle, Odoo, Microsoft Dynamics…etc.).
• Proficient in MS Excel (VLOOKUP, Pivot Tables preferred).
• Good communication and negotiation skills.
• High attention to detail and accuracy.
• Ability to work under pressure and meet deadlines.