Paired is a global staffing and recruiting agency specializing in connecting remote talent with innovative companies. We pride ourselves on bridging exceptional professionals with dynamic organizations that value agility and growth.

About the Client:

Our client is a is a Dubai-based Google Ads agency managing nine figures of annual ad spend across 180+ ecommerce clients.

We are looking for a highly capable Executive Assistant to support the CEO directly and act as a long-term operational right hand. This role is ideal for someone who thrives in fast-moving environments, can manage complex priorities across time zones, and knows how to keep a founder sharp, prepared, and focused.

This is not a traditional 9-to-5 role, and it is not a stepping stone. The agency’s integrator owns the team and systems. This role owns executive support for the CEO.

Key Responsibilities

Calendar and Inbox Management

• Own the CEO’s calendar across Dubai, European, and US time zones.
• Triage the CEO’s inbox daily, respond on behalf of the CEO where appropriate, flag what requires attention, and remove what does not.
• Build buffer time, prep time, and travel time into the CEO’s schedule.
• Send meeting invites with agendas and prep documents attached.
• Confirm meetings 24 hours in advance and productively reschedule cancellations.

Meeting Preparation and Follow-Up

• Prepare a one-page brief before every external call covering who, what, why, and desired outcome.
• Research attendees and companies in advance.
• Take notes during client and Google rep calls.
• Capture action items and drive follow-up so nothing slips.
• Maintain a tracker of open commitments across meetings.

Communications

• Draft emails, Slack messages, and short documents in the CEO’s voice.
• Manage outbound communication when the CEO is offline or traveling.
• Handle communication with the integrator and other senior team members on behalf of the CEO.

Business Travel

• Plan and book business travel, including flights, hotels, drivers, and transfers.
• Build multi-stop itineraries with backup plans.
• Coordinate with Google reps, clients, and partners on the ground.
• Maintain the CEO’s travel preferences, including airlines, seats, and hotel chains.

Client Onboarding Logistics

• Lead the operational side of new client onboarding.
• Schedule kickoff calls, send contracts, and set up internal Slack channels.
• Book recurring bi-weekly strategy sessions.
• Coordinate with the integrator on systems and SOPs. The EA executes; the integrator designs.

Stakeholder and Gatekeeper Support

• Act as the first point of contact for external parties trying to reach the CEO.
• Politely decline or redirect requests that do not warrant the CEO’s time.
• Maintain relationships with EAs at partner companies and Google.
• Coordinate introductions and warm handoffs.

LinkedIn and Content Production Logistics

• Ensure the CEO’s daily content goes live without delay.
• Distribute posts to internal engagement groups.
• Monitor reach and leave strategic comments on relevant peer accounts on behalf of the CEO.
• Plan B-roll shots for video content.
• Source venues and locations for content shoots.
• Coordinate outfit and styling logistics for shoots.
• Act as the producer for content production, not the creative.

Recruitment Support

• Schedule interviews and coordinate between candidates and the team.
• Send offers and run early-stage onboarding for new hires.
• Support the HR manager and recruiter where capacity is needed.

Requirements

• 5+ years of experience as an Executive Assistant, ideally supporting a founder, family office principal, or C-suite executive at a fast-moving company.
• Native or near-native English written communication.
• Ability to draft client follow-ups, board updates, Slack messages, and short documents in the CEO’s voice.
• Ability to turn a 90-minute meeting into five clear action items.
• Strong fluency with Slack, Gmail, ClickUp, Calendly, Notion, and modern AI tools such as Claude and Gemini.
• Ability to think one step ahead without overstepping.
• Calm under pressure and able to manage competing priorities.
• Strong judgment, discretion, and trustworthiness.
• Ability to politely tell a senior client that the CEO is not available while making them feel handled.
• Ability to politely flag conflicts, priorities, and commitments to the CEO.

Benefits

• Competitive salary.
• Ability to work remotely.