About the role
The Operations Coordinator is responsible for maintaining the day-to-day functionality, safety, and professionalism of the workplace. This role ensures the office, lab-adjacent spaces, and common areas remain organized, clean, and compliant with company policies.
This individual will regularly walk the facility floors to monitor workplace conditions, support employees and visitors, and coordinate with facilities, security, and vendors to resolve issues quickly. In a small biotech environment, this role is highly visible and critical to maintaining a productive, safe, and welcoming workplace.
Responsibilities
Workplace Operations
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Conduct daily walkthroughs of office and common areas to ensure the workplace is clean, safe, and functioning properly.
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Monitor restrooms, breakrooms, conference rooms, and shared spaces for cleanliness and supply levels.
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Ensure hallways, exits, and doorways remain clear and compliant with safety standards.
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Report or coordinate resolution of maintenance or facility issues (lighting, plumbing, furniture, etc.).
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Submit and track facilities or janitorial service requests.
Visitor & Badge Management
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Ensure all visitors follow company check-in procedures.
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Support reception or front desk operations as needed.
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Coordinate temporary badges or access requests.
Parking & Site Coordination
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Monitor company parking areas to ensure spaces are used appropriately.
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Distribute parking passes when needed.
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Address parking issues or coordinate with building management when necessary.
Workplace Experience
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Serve as a visible and approachable point of contact for employees regarding workplace needs.
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Assist with room setups, small internal events, or meetings.
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Support onboarding logistics (workspace readiness, badge coordination, etc.).
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Help maintain an organized, welcoming office environment.
Safety & Compliance
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Ensure fire exits, safety doors, and emergency routes remain unobstructed.
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Escalate safety concerns promptly to leadership or facilities teams.
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Support workplace policies regarding access control, safety, and shared space usage.
Facilities Coordination
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Work with janitorial, maintenance, and building management teams to resolve issues.
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Track recurring workplace needs and escalate trends when necessary.
Requirements
Required
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2+ years experience in workplace operations, facilities support, office management, or a similar role
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Strong attention to detail and ability to notice issues before they become problems
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Excellent communication and customer service skills
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Ability to work independently and prioritize tasks
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Comfortable working in a highly visible, employee-facing role
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Ability to walk the facility frequently throughout the day
Why Capricor?
Capricor Therapeutics is advancing cell and exosome-based therapies with a focus on serious diseases where patients and families need new treatment options. Our work is grounded in scientific rigor, collaboration, and a shared commitment to moving meaningful therapies forward. Joining Capricor means being part of a mission-driven team working at the intersection of innovation, execution, and patient impact.
Come Work With Us
At Capricor, you’ll join a collaborative environment where employees are encouraged to contribute, grow, and help build the systems, science, and operations needed to support our next stage of growth. We value people who are thoughtful, accountable, hands-on, and motivated by work that can make a real difference.
Recruiting Fraud Notice
Capricor does not use Skype for interviews or recruiting activities. Candidates will only be contacted by someone using an official Capricor email address ending in @capricor.com. Capricor will never ask candidates to send money, deposit a check, purchase equipment, or provide payment for any reason as part of the recruiting or onboarding process.
Notice to Recruiting Agencies
Capricor Therapeutics does not accept candidate submissions or referrals from recruiting agencies, staffing firms, or third-party recruiters without express written approval from Talent Acquisition and a fully executed agreement with Capricor. Agencies that contact hiring managers directly, solicit business, or submit candidates without prior approval will not be considered for engagement. Any unsolicited submissions will become the property of Capricor Therapeutics, and no fees will be paid for candidates hired as a result of such submissions. We appreciate your cooperation and respect for this policy.
