Deadline Date: Wednesday 15 July 2026

Requirement: Resource Manager

Location: Naples, IT

Full Time On-Site: Yes

Time On-Site: 100%

Total Scope of the request (hours): 836

Required Start Date: 10 August 2026

End Contract Date: 31 December 2026

Required Security Clearance: NATO SECRET

Duties & Role:  

Portfolio, programme and project support

• Supports coordination and facilitates data collection for Business Intake related processes: annual Demand Forecast exercise as well as Customer Request Forms (CRFs) with local stakeholders and leadership.
• Provides administrative support to project boards, project assurance teams and quality review meetings.
• Uses recommended portfolio, service and project control solutions for planning, scheduling, tracking of execution and delivery.
• Compiles and distributes reports using NCIA dedicated reports and dashboards.
• Supports accurate time accounting through direct user guidance and participation in weekly timesheet monitoring initiative.
• Provides guidance on project and service management related software, procedures, processes, best practices, tools and techniques.

Resourcing

• Facilitates and supports managers and teams in resourcing and recruitment activities, including onboarding
• Uses recommended tools for planning, scheduling and tracking resourcing activity.
• Contributes to transitioning of resources, complying with relevant statutory or external regulations and codes of practice.

Business administration

• Provides administrative support function to teams and meetings, follows up on action items if needed.
• Takes an active part in team meetings and knowledge sharing sessions.
• Sets up files and libraries in intranet, compiles and distributes reports.
• Sets up and provides detailed guidance on software, procedures, processes, tools and techniques for administration and workplace productivity.

Budget Management

• Analyzes budgets for patterns and causes of budgeting inaccuracies.
• Implements the organization's budget cycle and process.
• Participates in establishing procedures for planning, implementing and monitoring budgets.
• Assists in the collection and preparation of required budget information.
• Works with capital budgets, operating budgets and cash budgets.

Internal Controls

• Studies and evaluates the audit trails of various operational processes.
• Participates in the testing, review and analysis of existing internal controls.
• Re-engineers business processes for the sake of improving internal controls.
• Completes, files and maintains forms used for internal control documentation.
• Makes recommendations for the enhancement of certain internal controls
• Coordinates, supports and executes portfolio, budget and workforce processes within the designated area;
• Ensures budget allocations and forecasts align with strategic priorities and available resources, including the development of scenario analyses to support informed decision-making.
• Facilitates direct communication between CSUs leadership and cross-functional stakeholders to ensure alignment with NCIA processes and objectives.
• Supports and provides input to tasks related with BEP and QPRs.
• Supports financial governance by ensuring compliance with organizational policies and accounting standards, contributing to audit readiness, and recommending improvements to financial processes, reporting accuracy, and internal controls.
• Performs other duties as may be required.
• Deputizes for higher grade staff, if required.

Requirements

Skills, Knowledge & Experience:

• The candidate must have a currently active NATO SECRET security clearance
• A minimum requirement of a Bachelor's degree at a nationally recognised/certified University in a related discipline and 2 years post-related experience.
• Or exceptionally, the lack of a university degree may be compensated by the demonstration of a candidate's particular abilities or experience that is/are of interest to NCIA, that is, at least 6 years extensive and progressive expertise in duties related to the function of the post.
• Demonstrated knowledge and experience in coordination roles within financial management, workforce management and project management in a customer-funded environment;
• Proven experience in planning, preparation, execution, and reporting related to financial management, workforce management, and project management activities.
• Knowledge and experience in enterprise resource planning systems, project management processes, procedures and tools