About the role
The Facilities & Operations Coordinator is a multi-functional operations role responsible for maintaining safe, clean, and functional facilities while supporting transportation and logistical needs across the program. This position plays a key role in ensuring a safe environment for staff and residents through proactive maintenance, reliable transportation, and operational support.
Essential Duties and Responsibilities
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Facility Maintenance and Cleanliness
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Knowledge of construction safety including HAZMAT standards
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Prioritize and begin priority work orders; document progress on active orders; close completed orders in the system
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Conduct daily facility walkthroughs identifying and logging issues
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Basic maintenance tasks such as minor repairs, painting, landscaping support, carpentry, electrical work, plumbing
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Prepare inspection documentation for OSHA, CARF, or DOH review
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Vehicle and Transportation Duties
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Ensure vehicle fleet is clean, well-maintained, and compliant with safety standards; log any vehicle issues and coordinate repair.
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Safely transport residents for arrivals, departures, medical appointments, or between program sites as assigned.
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Maintain a professional and supportive environment during transports.
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Follow all company vehicle safety policies and Hawaii traffic laws.
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Program Support
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Provide logistical support, such as assisting with the resident outfitting process or inventory management.
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Assist with administrative duties, including accurate documentation and communication with managers.
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Participate in emergency response efforts, including medical situations and severe weather events, in accordance with training and company protocols.
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Attend mandatory training sessions and adhere to company drills, policies, and procedures.
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Communicate effectively to ensure smooth coordination of tasks and responsibilities.
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Additional duties as assigned
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Competencies
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Facility Oversight: Ability to manage facility maintenance, cleanliness.
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Inventory & Logistics: Experience with logistical support tasks such as resident outfitting and inventory management
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Core Values: Demonstrated alignment with Pacific Quest’s core values: Professionalism, Health, Connection, and Resilience
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Communication & Collaboration: Effectively communicate with managers and team members to coordinate tasks and address operational priorities
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Adaptability: Flexibility to work independently or as part of a team and schedule flexibility to support operations.
Skills and Qualifications
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Valid driver’s license with a clean driving record. Annual driver's history reports are required..
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Basic computer skills
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Ability to pass pre-hire and ongoing background checks, fingerprint, and drug screens
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Must be 21 years or older in order to meet Company driving insurance requirements
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Pre-hire and annual TB and physical clearance
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Stay current on annual compliance training
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Maintain current CPR and First Aid certification
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Maintain CPI Non-Violent Crisis Intervention training (provided by Pacific Quest)
Work Hours
- Full time; position may require staying past scheduled times for arrivals/departures/emergency situations