About the role
The team:
Web Summit produces the best technology conferences in the world. As we expand our presence across the globe, we now require a Project Coordinator to support our Country Management and Live Events Teams in Qatar, to help us foster and cement a thriving and successful partnership.
What you’ll achieve at Web Summit:
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Oversee and track all Country Management projects, ensuring timely delivery against agreed milestones, and deadlines
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Develop and maintain detailed project plans, timelines, trackers, and regular status reports
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Coordinate cross-functional workflows between internal teams, high level stakeholders, strategic partners, and external vendors
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Support the preparation of high-quality presentations, reports, and briefing materials for leadership
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Ensure accuracy, consistency, and professional formatting across all documents and deliverables
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Support ongoing communication and coordination with key stakeholders, ensuring timely follow-ups and responses
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Assist in managing protocol-related requirements and ensure adherence to local standards and expectations
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Maintain strong working relationships with internal and external counterparts to support smooth execution of priorities
What you'll do
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Lead administrative workstreams related to accreditation processes, high level stakeholder facing requirements, and event logistics.
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You will coordinate hard copy invoicing, documentation submissions, approvals, and official correspondence
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You will ensure all operational and administrative deliverables are completed accurately, efficiently, and on schedule
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You will support production planning and coordination for events and projects as required
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You will provide on-the-ground operational support during key event periods
Skills and Abilities we're looking for
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Fluent in English and Arabic (written and spoken)
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5+ years of experience in project coordination, public relations, event management, executive support, or a related field
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Prior experience managing high level stakeholder relations t is highly preferred
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Experience in large-scale events, conferences, or international organizations
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Highly organized with exceptional attention to detail and strong multitasking ability
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Strong PowerPoint and presentation-building skills
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Excellent written and verbal communication skills in both English and Arabic
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Ability to manage multiple priorities and deadlines in a fast-paced environment
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Proactive, reliable, and able to work independently with minimal supervision
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Strong willingness to learn, adapt, and develop within a dynamic environment
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Experience in administration, coordination, events, or production is a strong plus
- Subsidised healthcare, dental, employee assistance programme (EAP) and more.
- Employer pension contribution up to 6% for Irish-based employees
- A dedicated in-house L&D department, with access to workshops, online learning and resources to help you excel in your career development.
- Company MacBook, generous annual leave and flexible working arrangements.
- Our very own Tramway Team, which drives community and morale-boosting events for employees to participate in.
- Annual company get-togethers, charity days, and monthly wellbeing talks.
- Wellness subsidy issued to all employees of €1000 per year
