Company Overview

A well-established US-based bookkeeping and tax practice servicing a diverse client base across multiple industries, primarily within California. The business provides professional accounting, bookkeeping and tax support services to small and medium-sized businesses and is currently expanding following the acquisition of an additional client portfolio. The environment is fast-paced, service-driven and highly detail-oriented, requiring strong technical bookkeeping capability and the ability to manage multiple client accounts independently.

Role Summary

An experienced Senior Bookkeeper is required to manage full-cycle bookkeeping functions across a portfolio of US-based clients. The successful candidate will work primarily within QuickBooks Online and will be responsible for reconciliations, financial reporting support, payroll-related bookkeeping functions and maintaining accurate financial records to US standards. This is a hands-on role requiring strong technical accounting knowledge, excellent organisational skills and the ability to work independently with minimal supervision.

Requirements

Key Responsibilities

• Manage full-cycle bookkeeping across multiple client accounts
• Maintain accurate financial records and bookkeeping systems
• Perform bank, credit card and loan reconciliations
• Manage accounts payable and accounts receivable processes
• Prepare and review balance sheet reconciliations and profit & loss reporting
• Reconcile undeposited funds and gross up sales reports from net deposits
• Work with multiple POS systems and financial data sources
• Support payroll journal reconciliation and payroll-related bookkeeping functions
• Liaise with clients professionally regarding bookkeeping matters
• Maintain bookkeeping accuracy in line with US accounting standards
• Assist with month-end and year-end bookkeeping processes
• Utilise AI and automation tools effectively to improve efficiency while maintaining accuracy

Requirements

• QuickBooks Online Certified
• Minimum 5 years of full-time bookkeeping experience
• Strong US bookkeeping and US data-capture experience
• Experience servicing multiple industries
• Advanced QuickBooks Online proficiency with recent hands-on usage
• Strong understanding of balance sheet reconciliations
• Experience with accounts payable, accounts receivable, assets, liabilities and loan reconciliations
• Experience with payroll journals and payroll reconciliation processes
• Advanced Microsoft Excel skills
• Strong understanding of financial reporting and bookkeeping best practices
• Ability to work independently and manage multiple priorities
• Strong communication and organisational skills
• Reliable high-speed internet connection and professional home-office setup
• Minimum dual-screen setup with dedicated workspace
• Willingness to work US Pacific working hours on a permanent basis

Highly Advantageous

• California sales tax exposure
• Experience across construction, real estate, restaurants, retail, wholesale or entertainment industries
• Exposure to US corporate tax environments
• Experience working with multiple POS systems
• Strong AI literacy and workflow optimisation skills

Technical Skills

• QuickBooks Online
• Microsoft Excel
• US Payroll Workflows
• Financial Reconciliation
• POS System Integration
• Bookkeeping Reporting
• Financial Data Management

Ideal Candidate Profile

• Senior-level bookkeeper with strong technical capability
• Highly detail-oriented and accurate
• Able to manage workload independently with minimal supervision
• Comfortable working within a fast-paced US client environment
• Professional, reliable and service-oriented
• Strong problem-solving and organisational skills
• Comfortable communicating directly with clients and stakeholders

Application Requirements

• Updated CV detailing bookkeeping experience and industries supported
• Confirmation of QuickBooks Online certification
• Summary of US bookkeeping and US accounting exposure
• Confirmation of home-office setup and internet reliability
• Introductory video outlining communication style and bookkeeping background
• Confirmation of availability to work US Pacific hours

Benefits

Remote working environment

Competitive salary package

Long-term opportunity with a growing US-based accounting practice

Exposure to a diverse US client portfolio