About the role
The Project Manager will join the Technology organization to help build the operational foundation that enables ICONIQ Studio, the firm's creative, strategic, and operational center for network engagement, to scale. Partnering closely with Studio leadership, this role will establish and optimize the systems, processes, and tools that support project execution, cross-functional collaboration, and operational excellence across a fast-paced creative organization. Studio brings together Communications & Content, Events & Experiences, and Network Intelligence & Engagement to connect people and ideas through exceptional experiences, meaningful insights, and compelling content.
What You’ll Do:
- Build and manage project management processes that improve how Studio work is prioritized, planned, executed, and tracked.
- Partner with Studio leaders and creative teams to translate strategic initiatives into actionable project plans while ensuring teams stay aligned and informed.
- Design and oversee scalable intake and prioritization workflows that improve visibility, coordination, and execution across multiple stakeholders.
- Develop operational playbooks, documentation, and AI-enabled workflows that improve consistency, onboarding, and team efficiency.
- Drive adoption of AI tools and workflow automation to streamline operations and enhance productivity across Studio.
- Build reporting dashboards and key performance metrics that provide insight into project health, team capacity, and strategic priorities.
- Identify operational gaps and implement scalable solutions that enable Studio to grow efficiently while maintaining a high-quality experience.
- Partner with Technology, Vendor Management, and cross-functional teams to implement new tools and continuously improve Studio operations.
Ideal Candidate Background:
- 6+ years of project management or operations experience leading complex, cross-functional initiatives in a fast-paced environment.
- Experience building scalable operational systems, including project tracking, intake workflows, reporting, and cross-functional coordination.
- Strong process design and systems-thinking skills with the ability to improve how teams work and collaborate.
- Experience partnering with creative, design, marketing, or event teams to balance structure with flexibility.
- Strong communication and relationship-building skills with the ability to influence stakeholders across technical and non-technical teams.
- Experience using AI tools and automation platforms such as Claude, ChatGPT, or similar technologies to improve workflows and team productivity.
- Strong proficiency with Microsoft Excel and PowerPoint; experience with business intelligence, project management, or customer relationship management platforms is a plus.
- Familiarity with AI tools and technologies is a plus. We value team members who are curious about leveraging AI to enhance productivity, streamline workflows, and drive innovation.
What We Offer:
- Comprehensive Medical, Dental and Vision Insurance starting on your first day of employment.
- Life and disability insurance coverage as well as family and wellness benefits including mental health benefits, fertility benefits, and back-up childcare.
- A matching 401(k) program.
- Commuter Benefits program.
- Stipends to support wellness and hybrid working arrangements.
- We support employees who wish to pursue professional designations/certifications and offer tuition reimbursement in addition to an allocation for books and other supplies needed for an individual's coursework.
- Smart-casual dress code.
Location: Applicants are expected to work onsite in our San Francisco office in accordance with our hybrid working policy.
Compensation Range: ICONIQ is required by law to include a reasonable estimate of the salary range for this role. There are several factors taken into consideration in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs. At ICONIQ, we apply a total reward philosophy where all aspects of compensation and benefits are taken into consideration in determining compensation terms. A reasonable estimate of the current salary range is $150,000-$170,000 together with the benefits listed above.
About ICONIQ
ICONIQ is a global investment firm elevated by an extraordinary community. With over $100B assets under management, we seek to build resilient investment portfolios, partner with inspired entrepreneurs transforming industries, manage our clients’ lives and legacies, and create uncommon opportunities across sectors and society.
When you submit a job application as a prospective employee (“your” or “your”) of ICONIQ Capital LLC (“ICONIQ,” “we,” “us,” or “our”), we or our service providers may collect, use, disclose and otherwise process personal information about you. Personal information collected by the Greenhouse portal is subject to the Greenhouse's privacy policy, available here [https://www.greenhouse.com/privacy-policy] and ICONIQ’s Privacy Policies available here [https://www.iconiqcapital.com/privacy-policies].
Use of AI in the Application Process
We expect candidates to be fluent in using AI tools to enhance their work. You’re welcome to use AI in preparing your application where it adds value, but your materials must be accurate and reflect your own experience, judgement and voice.
We care most about how you think, what you’ve personally contributed, and how you use tools like AI to drive better outcomes. Strong candidates demonstrate both authenticity and leverage, using AI to elevate their work while maintaining clear ownership.
Throughout the interview process, you should be prepared to speak in depth about your experience and contributions in your own words.
Equal Employment Opportunity Statement:
We recognize that our people are our greatest strength, and the diverse skills and perspectives they contribute are integral to our success as a global organization. As an equal opportunity employer, we are deeply committed to fostering diversity and inclusion across our company. We do not tolerate discrimination based on any protected characteristic, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy, disability, or any other characteristic protected by law. Additionally, we provide reasonable accommodations to support applicants and employees with religious practices, mental health needs, physical disabilities, or other conditions requiring support.
