​​Looking for Philippines-based candidates

Job Role: Executive & Business Development Assistant

Compensation range: $1,800 AUD - $2,000 AUD / Monthly

Engagement type: Independent Contractor Agreement

Work Schedule: This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time.

Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be formally employed through an Employer of Record (EOR) arrangement. We are not an outsourcing agency. All of our roles are 100% remote, so you’ll be able to work from home.

Who The Client Is: Our client is an established Australian consultancy that partners with organisations to strengthen leadership capability, workplace safety, and organisational performance. They design and deliver tailored learning experiences, strategic advisory services, and capability-building programs that create lasting behavioural change rather than one-off training outcomes. Working across a broad range of industries, they help businesses develop stronger leaders, build safer workplaces, and foster high-performing teams through practical, evidence-based solutions and long-term partnerships.

Role Overview: The client is seeking an experienced Executive & Business Development Assistant to provide high-level support to the National Business Development Manager while assisting senior leaders across the business. This is a hands-on role suited to someone who enjoys taking ownership of tasks from start to finish rather than simply following instructions.

You'll play a key role in keeping business development activities moving by preparing proposals, managing client information, maintaining reports, coordinating meetings and travel, tracking sales opportunities, supporting LinkedIn outreach, and ensuring projects progress efficiently behind the scenes.

This is an excellent opportunity for someone who thrives in a fast-paced professional services environment, has exceptional organisational skills, and enjoys supporting commercial growth through outstanding administration and coordination.

Probation Period: In the first 6 months, you can terminate your contract with us by giving two weeks’ notice, and we can do likewise. Post this period, you can terminate your contract with us and we can terminate with you by giving 8 weeks’ notice. 

Key Responsibilities: 

Business Strategy and Marketing

• Create first draft information documents and marketing materials to support Business Development Marketing.
• In consultation with the National Business Development Manager develop company product and service information and marketing materials

Client Sales Administration and contracting 

• Set up client records and enter and update client information within the Business Development section of Axcelerate including anticipated revenue.
• File all client briefing notes and other integral documents supplied by the National Business Development Manager into Axcelerate and company server.
• Set up initial client meetings for new incoming enquiries on behalf of the National Business
• Development Manager in a timely manner.
• Maintain key Business Development proposal and contract templates.
• Create initial draft of new proposals and contracts for National Business
• Development Manager to complete to client ready status.
• Assist in following up proposals or client agreements that have not been responded to, and setting up further meetings if required. 
• First check of competency completion reports for possible errors or trends prior to sending to National Business Development Manager for final approval.
• Partake in Tender preparation.

 Administration

• Attend all required internal and external meetings where requested by National Business Development Manager.
• Create client reports as agreed with the BD Manager
• Highlight any trends or problems from client reports to National Business Development Manager 
• Produce and update initial sales forecasting reports from Axcelerate.

Tenders

• Tenders project management and preparation.
• Download and update the business development team and CEO of any upcoming tenders relevant to company’s work.
• Prepare the Tender project management template
• Schedule Tender meetings with stakeholders.
• Prepare all tender documents for the meeting.
• Document the tender meeting outcomes. 
• Schedule Tender agreed timelines in stakeholder calendars.
• Follow up on assigned tender tasks within agreed timelines. 
• Prepare tender response document in consultation with the BD Manager. 
• Submit tender responses before tender deadlines.

Axcelerate management

• Create workflows for client automation emails
• Create and run reports
• Other tasks as directed by the National Operations Manager.

CEO support

• Support the CEO with LinkedIn outreach activities
• Conduct research projects as requested 
• Other tasks as directed by the CEO
  

Team, values and communication expectations

• Work collaboratively in a team.
• Provide feedback (positive and constructive) and ask for the same.
• Be professional yet authentic.
• Adhere to all client and company policies, procedures, values and codes of conduct.
• Demonstrate emotional intelligence and role model the expected level of professionalism and support of others.
• Demonstrate inclusive work practices at all times.
• Seek clarity when confused and communicate professionally, effectively and congruently at all times.
• Continuously improve contribution and value to the team through ongoing learning sharing of knowledge, being a team player and professional behaviour.

First 6 months expectations:

Please feel free to consider the role and offer suggestions for additional actions and goals to be added to the list.

Induction

• Attend the scheduled induction within the first week at the company. 
• Take notes from all discussions. 
• Ask curious questions at each session.
• Get the inductor to sign off on attendance.

Client Sales Administration and Contracting

• Set up client records and enter and update client information within the Business Development section of Axcelerate including anticipated revenue.
• File all client briefing notes and other integral documents supplied by the National Business

• Development Manager into Axcelerate and company Server. 
• Set up initial client meetings for new incoming enquiries on the same day on behalf of the National BD Manager.

• Maintain key Business Development proposal and contract templates.
• Create initial draft of new proposals and contracts for National Business Development Manager to complete to client ready status.
• Assist in following up proposals or client agreements that have not been responded to, and setting up further meetings if required.
• First check of competency completion reports for possible errors or trends prior to sending to National Business Development Manager for final approval.
• Partake in Tender preparation.
  

Administration and finance

• Attend all required internal and external meetings where requested by National Business Development Manager.
• Approve client invoices. 
• Approve client reports prior to project managers distributing to clients.
• Highlight any trends or problems from client reports to National Business Development Manager 
• Produce initial sales forecasting reports from Axcelerate.

Complete 2 Axcelerate workflow activities under supervision.

Team, values and communication expectations

• Work collaboratively in a team. 
• Provide feedback (positive and constructive) and ask for the same. Be professional yet authentic. 
• Adhere to all client and company policies, procedures, values and codes of conduct. 
• Demonstrate emotional intelligence and role model the expected level of professionalism and support of others. 
• Demonstrate inclusive work practices at all times.
• Seek clarity when confused.
• Communicate professionally and effectively at all times

Requirements

Experience: 

•  Five+ years’ experience in a similar role.
•  Background and success in organisational development, culture change and behavioural safety – if not, then at least background and success in a service industry working B2B.
• Demonstrated experience in managing multiple client projects on budget and time to the complete satisfaction of the client
• Demonstrated understanding of the compliance requirements of a Registered
• Training Organisation (RTO) – not essential but ideal o Experience working in a role that required ongoing learning and growth.
• Demonstrate strong organisational skills and evidence of willingness to ask for support prior to missing any deadline.

Skills:  

• Intermediate to advanced Microsoft Office skills (Word, Excel, PowerPoint and Outlook) 
• High level of computer literacy with a fast and accurate typing speed 
• Exceptional verbal and written communication skills. 
• An ability to communicate with professionalism in clear and concise manner  
• Strong organisational skills with the ability to prioritise and meet deadlines.
• Ability to work productively alone yet know when to ask for help. 
• Resilience and emotional maturity with demonstrated emotional intelligence.
• Ability to manage projects – end-to-end.  
• Analyse data and use it to make decisions.
• Positive attitude and ability to work in a fast-paced environment. 
• Ability to work autonomously and in teams.
• High level of attention to detail and organisational skills
• Problem solving skills and ability to manage deadlines and changing needs
• Knowledge of office systems and processes

Work Arrangement & Expectations:

This is a remote role that will be set up as an independent contractor engagement.

To ensure alignment and transparency, successful candidates will be expected to:

• Disclose any existing ongoing roles or client work
• Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)