• Job Type: Full-time, long-term contractor
• Workplace: Remote
• Schedule: Full-time, Monday to Friday 7:00 am - 4:00 pm PST or 8:00 am - 5:00 PM PST
• Compensation: $1,300 - $1,500/month

HireHawk connects skilled remote professionals with growing U.S. and Canadian companies that need reliable, high-performing support. We believe great talent can come from anywhere, and we help candidates build meaningful remote careers with clear expectations, strong coordination, and opportunities to grow with global teams. HireHawk’s remote roles are built for people who communicate clearly, take ownership, and thrive in outcome-focused work environments.

About the Role
Our client is looking for a proactive Executive Assistant who can support daily executive needs while improving how the business stays organized. You will manage calendars, communications, documents, spreadsheets, and administrative workflows that help the team move faster and make better decisions. This role is ideal for someone who enjoys creating order, spotting process gaps, and working independently with professionalism and discretion. You will be trusted to keep priorities on track and help the business run more efficiently every day.

Responsibilities

• Manage executive calendars, scheduling, meetings, reminders, and follow-ups so priorities stay organized and on track
• Support professional business communications, including emails, messages, documents, and internal updates
• Create, update, and maintain spreadsheets, trackers, reports, and organized records with strong attention to detail
• Coordinate administrative and operational tasks that help daily business activities run smoothly
• Improve existing workflows by identifying gaps, organizing information, and creating clearer processes
• Prepare documents, presentations, summaries, and other materials using Microsoft Office and Google Workspace
• Track deadlines, action items, and open tasks to make sure nothing falls through the cracks
• Handle confidential information with professionalism, accuracy, and discretion
• Work independently in a remote environment while communicating progress, blockers, and priorities clearly
• Support ad hoc operational projects as the business grows and needs change.

Requirements

Must-Have:

• Excellent written and verbal English communication skills
• 2+ years of experience as an Executive Assistant, Administrative Assistant, Operations Coordinator, or similar role
• Strong calendar management, business communication, and administrative support experience
• Advanced proficiency with Microsoft Office and Google Workspace
• Strong spreadsheet skills, including organizing, tracking, and maintaining accurate data
• Excellent organization, time management, attention to detail, and follow-through
• Reliable remote work setup, including a headset and a quiet workspace with no background noise

Nice to Have:

• Experience supporting U.S. or Canadian executives or clients
• Experience improving administrative systems, workflows, or operating procedures
• Comfort using project management, CRM, automation, or productivity tools
• Experience preparing reports, meeting notes, dashboards, or executive summaries
• Background in operations support for a growing remote team

Benefits

• Access to a $200K+ perk marketplace with discounts on 150+ global services.
• Option to withdraw up to 50% of approved earnings before payday.