Job Description:

HR Assistant

Temporary position (4-6 months)

Scheduled working hours: Monday - Friday 8:00 - 4:15 PM

Job Summary:

Responsible for the clerical/administration function within the HR department. Performs duties directly related to payroll, file administration, benefits, workers compensation, leaves of absence, unemployment and preparing reports associated with these functions. Counsels associates, responds to requests for information and completes the necessary HR related forms and documents. Interacts with Home Office and outside Vendors on a variety of HR related issues.

Major Areas of Responsibility:

• Updates and maintains the HRIS to include personnel files, profiles, new hire paperwork, bid acceptances and personnel change status. Tracks, maintains and prepares various lists and reports to include new hire evaluations, attendance (sick, vacation and holiday time), seniority and shift information, etc.
• Associate Relations filing including new hire personnel files, pulling files for grievances, medical and ADA files, etc.
• Coordinates the benefits program to include insurance, 401(k), leaves of absences, appointment tracking and follow-up. Completes industrial accident paperwork. Counsels associates on benefit plans and provisions, and assists in completing claims and open enrollment forms.
• Assists in new hire and benefit orientations for bilingual associates and assists with translations for associate relations, benefits and medical services matters. Assists training department with train-the-trainer, ESL and other classes as necessary.
• Responds to associate inquiries regarding HR related issues including employment verifications, clarification of information and follow-up on request documentation. Retrieves drug test results and ensures records and reports are appropriately maintained. Responds to external inquiries regarding a variety of Human Resources issues.
• Responsible for the day to day administration of Workers Compensation, to include case management, drug testing and OSHA logs.
• Ensures proper distribution of the OSHA log, first reports of injury, lost time reports, weekly and monthly accident statistics, industrial accident list, temporary alternative duty list and permanent light duty list.
• Interacts with and maintains working relationships with the company's doctor, health insurance carriers, the general medical community, Worker's Compensation insurance personnel and Home Office Benefits and Risk Management departments.
• Completes employment verifications, processes unemployment information and responds to wage verifications.
• Interacts with Home Office on HR administrative issues and keeps the Human Resources Supervisor informed, as needed.
• Participates in special projects as assigned

Minimum formal education:

• High School Diploma or equivalent work experience

Minimum job skills required to perform this job:

• Good organizational, communication and interpersonal skills
• Knowledge of basic HR functions (payroll, files and benefits)
• Knowledge of MS Excel, MS Word preferred
• Knowledge of payroll systems preferred. (Kronos, ADI)

Minimum experience required to perform this job:

• 1-2 years related experience

List specific jobs which could prepare an individual for this job:

• Previous experience in Payroll department.
• Experience in administration

Associate discount; Employee Assistance Program (EAP); smoking cessation support; bereavement leave; 401(k) Associate contributions; credit union; cell phone discounts. Also, those who meet certain service or hours requirements are eligible for: 401(k) match; medical; dental; vision; life insurance; disability coverage; paid parental leave; paid holidays/vacation/sick; scholarship program. All benefits are provided in accordance with and subject to the terms of the applicable plan, agreement or program and may change from time to time. Contact your TJX representative for more information.

In addition to our open door policy and supportive work environment, we also strive to provide a competitive salary and benefits package. TJX considers all applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, marital or military status, or based on any individual's status in any group or class protected by applicable federal, state, or local law. TJX also provides reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local law.

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