Purchasing Coordinator

We are Lennar 

Lennar is one of the nation's leading homebuilders, dedicated to making an impact and creating an extraordinary experience for their Homeowners, Communities, and Associates by building quality homes and providing exceptional customer service, giving back to the communities in which we work and live in, and fostering a culture of opportunity and growth for our Associates throughout their career. Lennar has been recognized as a Fortune 500® company and consistently ranked among the top homebuilders in the United States.

A Career that Empowers You to Build Your Future

The Purchasing Coordinator is responsible for providing administrative support to the Manager and/or Purchasing Department through a range of responsibilities. This role requires the ability to manage multiple tasks within deadlines, demonstrate good judgment, and maintain a professional, supportive attitude.

• A career with purpose.

• A career built on making dreams come true.

• A career built on building zero defect homes, cost management, and adherence to schedules.

Your Responsibilities on the Team 

• Track subcontractor/supplier insurance using the IDS database.

• Distribute new vendor/subcontractor packages.

• Perform filing, copying, and other administrative tasks within the department.

• Assist Purchasing with bidding for new projects.

• Interface with the Accounting Department to ensure timely payment for subcontractors.

• Input, print, and fax information to trades using JD Edwards.

• File and mail Notices of Completion.

• Order appliances for each community.

• Prepare and distribute bidding packages and set up new vendors for new communities.

• Prepare weekly production reports, community books and product cut-sheets.

• Assist in field operations administration.

• Prepare correspondence for other departments, government entities, homeowners, etc.

• Prepare and distribute Sequence sheets to trades and field personnel.

• Order homesite-specific plot plans.

• Coordinate plan-ordering activities, including online setup and distribution.

• Process and follow up on utility deposit refund requests.

• Audit and track contractor license information for all trade partners.

• Maintain lumber tracking spreadsheet using Random Lengths weekly reports.

• Update and maintain Master Trade Partner/Bid lists.

• Provide backup support for Contracts Administrator and receptionist duties.

Requirements

• High School Diploma or equivalent required; college education preferred.

• At least 2 years of office or administrative experience.

• Proficient with computers and experienced with JD Edwards, AutoCAD, Buzzsaw, BuildPro/SupplyPro, and Excel.

• Capable of handling multiple detail-oriented tasks with concurrent deadlines.

• Strong writing skills and exceptional organizational abilities.

• Demonstrates a strong work ethic, integrity, and loyalty.

• Effective team player with the ability to perform well under pressure.

Physical & Office/Site Presence Requirements:

Regular, in-person attendance at Company communities/job sites and offices during regular work hours is an essential function of this job. Requires the ability to work more than eight hours per day in the confined quarters of a construction trailer, the ability to operate a motor vehicle, read plans, climb stairs and ladders, bend, stoop, reach, lift, move and/or carry equipment which may be in excess of 50 pounds. Job may require occasional operation of construction equipment. Finger dexterity may be required to operate a computer keyboard and calculator. 

This description outlines the basic responsibilities and requirements for the position noted. This is not a comprehensive listing of all job duties of the Associates. Duties, responsibilities and activities may change at any time with or without notice.

During the course of your employment, you may be required to use, download, or access certain Company-approved tools, programs, applications, or systems. These resources may include, but are not limited to, applications designed for customer engagement, operational efficiency, data analysis, Artificial Intelligence (AI) tools, and other business functions.