The Paralegal will work in the Litigation, Arbitration, and Employment (LAE) practice group based in our Miami office to provide support to lawyers during the entire litigation process from the initial information-gathering stage through discovery and trial, and ending with careful archival of case material. Subject to the supervision of the lawyer(s) responsible for the matter, daily responsibilities include maintaining correspondence and discovery; supporting hearings, trials, and administrative proceedings, cite checking briefs, and assisting with settlements. The paralegal will play a significant role in the retrieval, review, and production of documents, both incoming and outgoing. In addition, this role will provide support for all trials and/or arbitrations, working in conjunction with IT and Advanced Client Data Solutions to ensure all security requirements are followed and best practices are consistently applied. 

This role has a billing requirement of 1,650 hours per evaluation year.

The position's primary responsibilities will include:

• Prepare and finalize pleadings in accordance with applicable state and Federal rules for filing with court;

• Assist with document retrieval, review, organization, and production;

• Maintain case pleadings, correspondence, discovery, and research for large-volume cases;

• Cite-check and edit legal documents;

• Maintain a database of client advisories;

• Maintain document, transcript, and work product databases;

• Conduct legal research and write concise memoranda to summarize results;

• Organize and prepare exhibit lists and/or privilege logs;

• Coordinate with the Advanced Client Data Solutions team on initial case consultation potentially monitoring preservation, collection, processing, and production of client data;

• Coordinate work with outside document/litigation vendors, including adherence to strict deadlines;

• Ensure all vendors engaged comply with the firm’s security protocol, the firm’s bidding process, and the firm’s conflicts and confidentiality requirements;

• Validate data and manage systems utilizing standard operating processes, as required;

• Maintain orderly filing and organization scheme for media;

• Closely monitor project/case status and provide routine status reports including task completion reports and data delivery schedules;

• Train attorneys and staff on the use of litigation support applications;

• Assist with trial site preparation and attend trials;

• Maintain confidentiality of client information;

• Encouraged to participate in our Responsible Business program;

• Other duties as assigned.

REQUIRED SKILLS

• Familiarity with the following software: Relativity, Case Map, Case Notebook, TimeMap, Sanction, Adobe Acrobat Pro, Nuance, Opus2, LiveNote, FTP Transfer Protocol, Encryption Protocol, and all of Microsoft Office, especially Excel & Access;

• Strong written and verbal communication skills;

• Excellent attention to detail and organizational skills;

• Ability to work efficiently in a fast-paced environment with or without direct supervision and coordinate multiple projects;

• Strong client service skills, with the ability to engage with different departments to plan and problem-solve;

• Ability to meet changing deadlines and balance competing demands;

• Ability to assess the cost/benefit of a course of action and to define problems, collect data, establish facts, and draw conclusions;

• Ability to effectively present routine information in one-on-one or small group situations;

• Spanish-language proficiency.

EDUCATION, CERTIFICATIONS, AND/OR EXPERIENCE

• At least two (2) to four (4) years of litigation experience in a law firm or equivalent.

• Bachelor’s degree required or equivalent combination of education and work experience. 

• Working knowledge of litigation support data applications and databases, preferably in a law firm or corporate law department setting.

• Experience with electronic discovery support, including coordination of vendor and data management for both in-house and web-based database platforms from data collection through data production, is a plus. 

• Paralegal certificate desirable.

Core hours are Monday through Friday, 9:00 a.m. – 6:00 p.m. Willingness to work overtime, including nights and weekends as needed. 

This job description sets forth the responsibilities of this position and may be changed from time to time as shall be determined.

Hogan Lovells is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, age, national origin, disability, sexual orientation, gender identity or expression, marital status, genetic information, protected Veteran status, or other factors protected by law.

Hogan Lovells complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, please contact our Benefits Department at [email protected].