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Aloha mai!  Mahalo for your interest in Kamehameha Schools.  If you are looking for an opportunity to utilize your skills and talents and grow in your profession, while serving and strengthening our Native Hawaiian community, we would love to have you join our ʻohana!

Join our team as a Leasing Coordinator where you’ll play a key role in supporting lease transactions, contract processing, accounts receivable, and customer service for our real estate portfolio. This position is fully in‑person, Monday through Friday, supporting daily operational needs and collaboration with internal and external partners. The position is located on Oʻahu.

Job Summary

Prepares standard and non-standard real estate lease related documents and routes for approval. Prepares monthly notices and correspondence for accounts receivable. Executes standard lease administration activities. Monitors accounts receivable and collections. Enters updates and other information into the real estate database. Receives and responds to standard and non-standard inquires. Works with occasional supervision.

Essential Responsibilities

Real Estate Transaction Processing

• Prepares standard real estate lease related documents (to initiate, administer, or terminate lease) and routes for approval.

• Prepares and processes sale agreements and supporting documentation for approval.

• Prepares standard lease administration activities, including new lease agreements, re-negotiations, terminations, sales, and non-compliance matters. Inputs basic information into real estate database. Assists Leasing Managers with annual percentage rent program.

Administrative

• Prepares correspondence and letters and routes for approval. Prepares and routes standard and non-standard internal documents and memos for approval.

• Follows up on outstanding issues regarding lease agreements with internal and external parties.

Accounts Receivable & Financials

• Researches and prepares past due notices and other related documentation.

• Computes basic lease and rental calculations.

• Prepares and mails past-due notices.

Customer Service Support

• Receives and responds to standard inquires on status of lease negotiations or resolution of issues.

• Delivers high level of customer service.

Position Requirements

Minimum Qualifications - An equivalent combination of education and experience may substitute for the requirements listed.

• High School Diploma or equivalent.

• Minimum of 3 years of experience in real estate or lease administration, banking, escrow or property management, or related industry.

• Solid understanding of real estate contracts and documentation.

• Familiarity of ground leases, rent re-negotiations, and tenant rights

• Strong negotiation skills.

• Strong project management skills.

• and ability to manage competing priorities.

• Familiarity with legal documents.

• Strong attention to detail.

• Solid math skills.

• Strong communication skills, written and verbal.

• Strong interpersonal skills and ability to manage conflict.

• Strong computer skills and knowledge of Microsoft Office, and ability to learn new systems.

• Strong customer service orientation.

Preferred Qualifications

• Notary Public designation

Physical Requirements

• Frequently sits, perform desk-based computer tasks and grasp light or fine manipulation, talk or hear.

• Occasionally stand and/or walk, write by hand, and lift and/or carry, push and/or pull objects that weigh up to 10 pounds.

• Rarely twist, bend, stoop, squat, kneel, crawl, climb, reach or work above shoulder, or grasp forcefully.

Working Conditions

• This position may involve traveling to various locations, including neighbor islands to conduct business.

• Work is conducted in an office/school environment and may require work to be conducted in non-standard workplaces.

• Work is typically conducted Monday through Friday at normal business hours but evening and weekend hours are often required to meet goals and objectives.

Disclaimer: The above statements are intended to describe the general nature and level of work being performed by incumbents assigned to this job. This is not intended to be an exhaustive list of all the responsibilities, duties and skills required. The incumbent may be expected to perform other duties as assigned.

For internal use only: #LI-CAR

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities.  Please contact us at [email protected] or 808-534-8040 if you require a reasonable accommodation to apply for a job or to perform your job.  Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

KS does not accept unauthorized solicitations of candidate referrals from third-party vendors (i.e. Staffing Agencies, Executive Recruitment Firms).  Any third-party vendor who has interest in supporting KS's recruiting efforts must be authorized by Human Resources prior to the vendor’s candidate applying with KS.  

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Compensation and Benefits

At Kamehameha Schools (KS), we recognize that compensation is just one facet of a fulfilling employment experience. Our commitment lies in fostering a positive work environment and equipping employees with the necessary resources to excel every day. Our Total Rewards Program embodies KS's dedication to the physical, mental, and financial well-being of our employee ʻohana. Explore our comprehensive Benefits Summary for more information.

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