The Branch Inventory Specialist is responsible for managing branch-level inventory accuracy, purchasing activities, and accounts receivable (AP) support while continuing to assist with inside sales as needed. This role works closely with the Branch Manager, Warehouse Manager, Inside Sales team, and Corporate Purchasing to maintain optimal inventory levels, improve inventory turns, and ensure accurate and timely financial records.
Benefits:
Stable Schedule: Full-time, Monday-Friday with consistent hours based on branch operations—no unpredictable shifts or weekend work!
Generous PTO: 20 PAID DAYS OFF (includes PTO, holidays, and family-focused company closure between Christmas & New Year’s!).
Competitive Pay & Bonuses: Strong hourly rate + OT potential during peak season, plus eligibility for discretionary holiday and performance bonuses.
Top-Tier Benefits:
Comprehensive Benefits: Medical, dental, and vision insurance with significant employer contributions to help keep costs affordable.401K with industry-leading company match.
Additional voluntary benefits, including disability coverage and accident insurance.
Career Growth: We invest in your success—whether through training, promotions, or new opportunities.
Family-Owned & Operated: We treat our team like family and foster a supportive, team-driven environment.
Key Working Relationships:
Branch Manager
Warehouse Manager
Inside Sales Team
Corporate Purchasing Team
Accounts Payable (AP)
Core Competencies Required:
Strong attention to detail
Ability to work confidently across multiple systems (Agility, OnBase, etc.)
Clear understanding of document flow and AP reconciliation processes
Strong communication and organizational skills
Ability to prioritize tasks in a fast-paced branch environment
Primary Responsibilities:
The duties listed below represent primary responsibilities but are not limited to these tasks:
Inventory Management
Perform weekly cycle counts to ensure inventory accuracy
Conduct monthly dead stock and inventory turns reviews
Identify excess, obsolete, or non-stock items for transfer or disposal in coordination with the Branch Manager
Participate in and support the annual physical inventory process
Purchasing & Stock Replenishment
Execute inventory purchasing and Suggested Purchase Orders (SPOs)
Work with the Branch Manager and Purchasing to identify inventory gaps
Source materials through vendors or other RBS branch locations as needed
Conduct SPO reviews multiple times per week using Agility and Hotlist reports to:
Prevent inventory shortages
Ensure timely material sourcing
Monitor large shared SPOs to ensure correct allocation and timely delivery or pickup
Receive & Transfers
Maintain accurate and timely receiving of all purchase orders
Ensure all POs are properly and completely received in the system
Scan and upload receiving documents daily to keep records current
Investigate and resolve receiving discrepancies, errors, or damaged materials
Review all open vendor POs and branch transfers to ensure they are received promptly and not left open past due
Work with branch staff to validate long-overdue POs
Complete Service Requests (SRs) for damaged or returned materials in a timely manner
Coordinate with the Warehouse Manager to ensure branch transfers are:
Picked up on schedule, or
Confirmed as successfully shuttled
Accounts Payable (AP) & Reconcilation
Work in OnBase daily to review and manage AP documentation, including:
Invoices
Approvals
Supporting documentation
Exceptions
Verify accuracy of vendor invoices and RBS purchase orders
Investigate and resolve discrepancies by coordinating with:
Corporate Purchasing
Accounts Payable
Vendors
Ensure vendor orders are acknowledged correctly and corrected when necessary
Complete AP reconciliations:
Twice per week initially due to current volume
Transitioning to once per week as volume stabilizes
Conduct ongoing and periodic reviews of past PO and invoice variances
Support month-end close and audit requests by providing required documentation and reports
Maintain organized AP records in compliance with internal controls and company procedures
Inside Sales Support
Continue to assist with inside sales during:
Periods of high customer demand
Times of limited branch staffing
Performance Expectations:
Maintain accurate inventory levels and minimize excess and dead stock
Ensure timely and accurate purchasing, receiving, and AP processing
Proactively identify and resolve discrepancies
Communicate effectively with branch and corporate teams
Support overall branch efficiency and financial accuracy
Ready to build your future with us? Apply today and become part of our growing family at Richards Building Supply!
#ZR West Allis
