Fleet Contracts Manager

Join Our Life-Saving Team!

Are you ready to elevate your career to new heights? PHI Health is looking for dynamic, driven individuals to join our team. We are committed to providing top-tier emergency medical services with unmatched speed and efficiency, saving lives when every second counts. By supporting our mission from the ground, you will play a crucial role in orchestrating the seamless operations that keep our advanced fleet soaring and our patients safe.

With PHI Health you’ll collaborate with the best minds in the industry, driving initiatives that enhance our services and expand our reach to those who need it most. If you're passionate about making a difference and thrive on challenges, PHI Health offers an extraordinary opportunity to impact lives and develop your professional career in a meaningful way.

Who We Are:

PHI Health is the leading air ambulance provider in the United States. With an unmatched safety record and the best aviation, medical and communication specialists in the field, we set the standard in the air medical industry. We transport more than 22,000 patients each year from our more than 80 bases across the country, all while offering services and outreach education to local communities and leading healthcare systems. Our mission is simple: move communities to health while maintaining the highest standard of safety, period.

Position Overview:

The Fleet Contracts Manager is responsible for administering and coordinating the Company's aircraft leasing, procurement, disposition, and related commercial agreements. The role supports fleet transactions by managing contract documentation, coordinating internal and external stakeholders, monitoring contractual obligations, and ensuring compliance with company policies and legal requirements. This person will report to the General Counsel with a dotted line to the Chief Strategy and Transformation Officer. 

Responsibilities Include:

• Administer aircraft lease agreements, including renewals, amendments, extensions, assignments, returns, and terminations.

• Prepare, review, and coordinate documentation related to aircraft acquisitions, dispositions, leases, and other fleet transactions.

• Serve as the primary coordinator between Legal, Finance, Operations, Maintenance, Procurement, and external counterparties throughout the contract lifecycle.

• Track key contractual obligations, milestones, notice periods, delivery schedules, return conditions, maintenance reserve requirements, and other critical dates.

• Maintain accurate records of fleet agreements and transaction documentation.

• Coordinate execution of contracts and ensure all required approvals are obtained.

• Monitor contract compliance and escalate potential contractual risks or issues to management.

• Support due diligence activities for aircraft transactions by collecting and organizing required documentation.

• Prepare contract summaries, reports, and transaction status updates for leadership.

• Ensure fleet contract documentation complies with company policies and applicable legal and regulatory requirements.

• Perform other duties as assigned.

Schedule/Location:

• 5 & 2

• Tempe, AZ, or Fort Worth, TX (Preferred)

The Successful Candidate Will Have:

• Bachelor’s degree in Business, Aviation, Legal Studies, Finance, Supply Chain, or a related field, or an equivalent combination of education and experience.

• Paralegal certificate, legal studies degree, or comparable legal training is preferred.

• Juris Doctor (J.D.) degree preferred but not required.

• 5+ years of experience in contract administration, commercial agreements, procurement, aviation, or a related field.

• Experience coordinating complex commercial contracts involving multiple stakeholders.

• Strong organizational, analytical, and document management skills.

• Excellent written and verbal communication skills.

• Proficiency with Microsoft Office and contract management systems.

• This position is designated Safety Sensitive for purposes of the Arizona Medical Marijuana Act.

Preferred Qualifications

• Juris Doctor (J.D.), paralegal certification, or other formal legal training.

• Experience reviewing and negotiating commercial contracts.

• Experience supporting an in-house legal department or working closely with attorneys on commercial transactions.

• Experience with aircraft leasing, procurement, or asset transactions.

• Familiarity with aviation commercial agreements and FAA-related documentation.

• Experience working with corporate legal departments or outside counsel.

Compensation and Benefits:

• We offer a range of competitive pay and benefits package to keep our teams happy, healthy, and invested.

Our Core Competencies:

• Safe. We are absolute in our belief in the tenets of Destination Zero and that Zero is not only achievable, but the only acceptable outcome.

• Efficient. We are focused on outcomes that are smart and responsible by making the best use of our resources to maximize overall productivity and achieve sustainable profitability as a high performing organization. 

• Quality. We are committed to ensuring excellent organizational performance which produces sustainable and reliable outcomes.

• Service. We are dedicated to the service of our customers, our communities and each other.

Behavioral Competencies:

• Drive & Energy – The ability to maintain a fast pace and continue to produce during exhausting circumstances.

• Functional & Technical Expertise – Allows the individual to add organizational value through unique expertise and serve as a resource to the organization within his/her area of expertise

• High Standards – Sets the stage for continuous improvements, the adoption of best practices and ultimately influences organizational standards.

• Initiative – Takes a proactive approach and takes action without being prompted.

• Integrity – Acts ethically and honestly and applies those standards of behavior to daily work activities.

The PHI Health Advantage:

For more than 40 years, our company has been providing critical air medical transport services across the country. As an organization, we outfit each aircraft we fly with the most advanced technology, subject our crews to the most rigorous protocols and training and pioneer the most-forward thinking safety program in the country.

Everything that we do comes back to the safety of our crew and our patients. Our accident rate is well below the national average, and we were the first to receive the Vision Zero Aviation Safety Award. This belief has guided us towards a number of industry firsts and has given us the highest safety rating in the industry.

DISCLAIMER

The above Statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed, as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

PHI, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws