About the Role

We are seeking a highly reliable and detail-oriented Facilities Coordinator to support shipping and receiving, facilities operations, and lab infrastructure. This role is critical to maintaining a safe, efficient, and well-functioning environment for research teams. The ideal candidate is proactive, highly observant, and comfortable working across facilities, lab operations, and vendor coordination in a fast-paced setting.

Key Responsibilities

• Assist in maintaining a safe, compliant, and efficient laboratory environment
• Conduct regular facility walkthroughs and coordinate equipment relocations
• Manage the onboarding setup and decommissioning of laboratory workstations
• Oversee cell line inventory tracking and capacity management within Benchling
• Manage and document routine mycoplasma testing protocols
• Collaborate with Unity Lab Services (ULS) to manage inventory levels and mitigate supply chain disruptions
• Establish new inventory stocking locations aligned with operational requirements
• Direct Environmental Health and Safety (EH&S) initiatives to ensure regulatory compliance
• Partner with scientific staff to identify and remediate safety hazards
• Manage the lifecycle and disposal of hazardous waste 
• Maintain comprehensive facility readiness by ensuring continuous safety, regulatory compliance, and audit preparedness
• Liaise with the scientific team to optimize operational protocols and workflows
• Engage proactively with researchers to address and resolve challenges related to services, instrumentation, and consumables
• Propose strategic recommendations for site enhancements and increased operational efficiency
• Provide cross-functional coverage for team members across key operations, including facilities logistics, shipping, receiving, gases, and equipment maintenance

Qualifications

• 3+ years of experience in facilities coordination, lab operations, or a related role.
• Prior experience in a lab-based environment is strongly preferred.
• Familiarity with shipping and receiving processes, including international logistics.
• Working knowledge of lab infrastructure (e.g., gases, vacuum, cold storage) preferred.
• Experience with EH&S practices and basic operational systems/tools is a plus.

Desired Skills and Capabilities

• Strong attention to detail and ownership in day-to-day execution.
• High level of situational awareness with the ability to proactively identify and address issues.
• Ability to prioritize effectively and remain calm in a fast-paced environment.
•  Proactive problem-solving with the ability to troubleshoot issues in real time.
• Clear communication and coordination across vendors, lab teams, and stakeholders.

Physical Requirements

• Ability to lift up to 50 pounds and perform physical tasks such as climbing, crouching, and lifting.
• Regular use of equipment requiring PPE and adherence to safety protocols.

Compensation:

Employment Type: Contract
Duration: 6 months

The base pay range for this position is expected to be $43-$64 hourly; however, the base pay offered may vary depending on the market, job-related knowledge, skills and capabilities, and experience.

Xaira Therapeutics an equal-opportunity employer. We believe that our strength is in our differences. Our goal to build a diverse and inclusive team began on day one, and it will never end.

TO ALL RECRUITMENT AGENCIES: Xaira Therapeutics does not accept agency resumes. Please do not forward resumes to our jobs alias or employees. Xaira Therapeutics is not responsible for any fees related to unsolicited resumes.