Who are we?

We are seeking a highly organised and proactive Executive Assistant to support two Vice Presidents within our EMEA commercial organisation. As a trusted partner, you will enable senior leaders to focus on strategic priorities by ensuring the seamless coordination of schedules, stakeholders, business operations, and team activities.

The ideal candidate will be intuitive and proactive, anticipating needs and thinking several steps ahead. You'll bring a solution-oriented mindset, thrive in a fast-paced environment, and demonstrate exceptional organisational and communication skills, alongside a strong customer service ethos and the ability to manage competing priorities seamlessly.

Working closely with leadership and partners across Sales, Go-to-Market Operations, Enablement, Marketing, HR, and other commercial functions, you'll be responsible for managing complex calendars, coordinating key activities and events, and supporting a range of operational and administrative processes. Success in this role requires strong judgement, attention to detail, professionalism, and the ability to handle sensitive matters appropriately.

Responsibilities 

• Provide administrative support to busy VPs based in EMEA
• Manage complex and demanding calendar and travel schedules and routinely plan, coordinate and schedule meetings, across multiple time zones, including meeting logistics and the resolution of schedule conflicts in a timely manner with cross functional support staff 
• Act as the point of contact between the supported executives and internal or external colleagues 
• Build and leverage collaborative relationships with other Executive Assistants across the company 
• Prepare and ensure timely completion of expense reports 
• Manage purchase orders and facilitate approval of invoices for payment 
• Organize and execute meetings, assist with meeting materials (such as presentations and reports), take and distribute notes, and manage action items as needed 
• Plan and organize special events coordinating all logistics from venue, catering, AV/video conferencing support 
• Support department-wide events and initiatives 
• Manage EMEA level communications distribution lists, email and other correspondence 
• Serve as a liaison between senior leadership, their direct reports and front-line team 
• Other ad hoc duties as assigned 

Qualifications 

• Solid work experience performing tasks similar to those listed above in a global corporate environment 
• Experience supporting senior executives 
• Proficiency in Microsoft applications including Word, Excel, PowerPoint and Outlook (Microsoft Visio, Teams, SharePoint, preferred) 
• Ability to prioritize and re-prioritize in a fast-paced environment with little oversight 
• Confident organizational skills with strong multi-tasking and execution ability, with attention to detail and dedication to quality and accuracy  
• Demonstrate analytical, problem-solving, and communication skills 
• Dedication to the highest degree of discretion and respect for confidentiality 
• Ability to build and maintain positive and productive inter-departmental working relationships 
• Strong sense of customer focus, adaptability and dedication to customer service excellence 
• Ability to work in a high-energy and fast-paced environment 
• Highly resourceful and proactive 
• Excellent time management skills with a proven ability to meet deadlines. 
• Experience working in a culturally diverse and global company preferred 
• Bachelor’s degree preferred 

Equinix is committed to ensuring that our employment process is open to all individuals, including those with a disability.  If you are a qualified candidate and need assistance or an accommodation, please let us know by completing this form.

Equinix is an Equal Employment Opportunity and, in the U.S., an Affirmative Action employer.  All qualified applicants will receive consideration for employment without regard to unlawful consideration of race, color, religion, creed, national or ethnic origin, ancestry, place of birth, citizenship, sex, pregnancy / childbirth or related medical conditions, sexual orientation, gender identity or expression, marital or domestic partnership status, age, veteran or military status, physical or mental disability, medical condition, genetic information, political / organizational affiliation, status as a victim or family member of a victim of crime or abuse, or any other status protected by applicable law. 

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