Event Planner

Job Responsibilities

• Plan and execute a variety of corporate and social employee events including award ceremonies, picnics, sales training events, sporting events, incentive events, holiday parties, national management events, and more.
• Manage the entire event lifecycle, from planning and budgeting to on-site coordination and post-event wrap-up.
• Secure venues and locations, negotiate contracts, and manage vendor selection.
• Create and manage communications and announcements for event attendees.
• Brainstorm and implement event concepts and themes that align with company culture and goals.
• Prepare event budgets, track expenses, and process invoices.
• Research, evaluate, and book venues suitable for each event’s needs and scale.
• Organize and coordinate suppliers, caterers, staff, and entertainment to ensure seamless execution.
• Manage all logistical elements of each event, including transportation, setup, and timing.
• Oversee set-up, tear-down, and clean-up operations.
• Anticipate attendee needs and plan ahead to mitigate potential issues or risks.
• Collaborate with internal teams, vendors, and senior-level executives throughout the planning process.
• Troubleshoot and resolve any issues that arise before or during events to ensure smooth execution.

Management Responsibilities

• Vendor Management: Maintain strong partnerships with vendors and oversee the setup, execution, and cleanup of events. Negotiate competitive rates and contracts for venues and services.
• Calendar Management: Coordinate event schedules and appointments, ensuring all event-related activities, before, during, and after are properly documented for clear internal and external communication.

Qualifications & Requirements

• Excellent and effective communication skills, verbal and written.
• Strong interpersonal skills and a collaborative, team-oriented approach.
• Proven ability to negotiate and focus on cost savings when working with vendors.
• Outstanding coordination, organization, and time management abilities.
• Minimum of 2 years of hands-on experience in event planning (preferred).
• Degree in hospitality, public relations, management, or a related field (a plus).
• Exceptional ability to multitask under pressure while maintaining attention to detail.
• Creative thinker with a knack for innovative, out-of-the-box event ideas.
• Demonstrated ability to manage small and large events, delegating tasks effectively.
• Ability to stay calm under pressure and make quick, sound decisions.
• Proven on-site/day-of event management experience.

Why Ernest

At Ernest, we believe that every event tells a story, one that connects people, builds relationships, and celebrates progress. If you’re passionate about creating meaningful experiences and thrive in a dynamic, hands-on environment, this role is your chance to shine.